thesis format prof. hishamuddin

7/26/2019 Thesis Format Prof. Hishamuddin

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Dr.Hishamuddin Jamaluddin 1 August 2004Dr.Hishamuddin Jamaluddin 1 August 2004

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NIVERSITI TEKNOLOGI MALAYSIANIVERSITI TEKNOLOGI MALAYSIA

UU

School of Graduate Studies

Research Report Writing(The format of UTM thesis/project reports)

http://www.sps.utm.my/

Dr. Hishamuddin JamaluddinProfessor

Email: [email protected]

Webpage: http://www.fkm.utm.my/~hishamj


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1. Introductiona) Background of the research

b) Review of related literaturec) Statement of hypothesis or research question

d) Limitations

e) Definition of terms

2. Methodologya) Procedures for collection and treatment of data

3. Presentation and Analysis of Dataa) Presentation of data

b) Analysis of data

4. Conclusions and Recommendationsa) Summary

b) Conclusions

c) Recommendations

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THE BODY OF A RESEARCH REPORT


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1. Undergraduate : Final Year Project Report

2. Masters Degreea) Taught Course : Masters Project Report

b) Taught Course & Research : Masters Dissertation

c) Research : Masters Thesis

3. Engineering Doctorate (Eng.D)4. Doctor of Philosophy (Ph.D.)

a) Taught Course & Research : Ph.D. Dissertation

b) Research : Ph.D. Thesis

Types (Definition) of Thesis

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I) General Guidelines

II) Preparation and Binding of a Thesis

III) Writing References

IV) Writing Note or Footnote

V) Electronic Thesis and Dissertation

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GUIDELINES ON THE

WRITING OF A THESIS/RESEARCH REPORT

(The format of thesis or project reports)


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SECTION I:

GENERAL GUIDELINES

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NIVERSITI TEKNOLOGI MALAYSIANIVERSITI TEKNOLOGI MALAYSIAUUSchool of Graduate Studies


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ARRANGEMENT ORDER OF A

THESIS

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1.3 The status of thesis (FORM: PSZ19:16(Pind.1/97)) Lamp. A> If the status is restricted or confidential, a letter of request is

needed Lamp. B

- reasons for the request status

- duration of the status requested (3 - 5 yrs)

Restricted = can not be photocopied or taken away from the library

Confidential = can not be disclosed to the public

(normally for security reasons)

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1.4 Declaration> Supervisors Declaration - Lamp. C1

> Declaration on Cooperation with Outside Agencies and Certification of

Examination Lamp. C2

1.5 Tittle Page Lamp.D- TITTLE OF THE THESIS

- NAME OF THE AUTHOR

- Statement of Award for the Thesis Lamp.E

- Name of the Faculty/School

- Universiti Teknologi Malaysia- MONTH year (Final submission of the bound thesis)

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1.7 Declaration Lamp. F

1.8 Dedication - Lamp. G

1.9 Acknowledgements - Lamp. H

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1.10 Abstract Lamp. I & Lampiran J- Abstract (English) and Abstrak (in Malay)

- One paragraph, one page (about 300 words)

- May be single or 1.5 spacing

- Content:# General introduction/background: area of research

# Problem statement

# Methodology

# Finding/Conclusion

What is the difference ? Abstract

Synopsis

Summary

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1.11 Table of Contents Lamp. K

1.12 List of Tables Lamp.L

1.13 List of Figures Lamp. M

1.14 List of Symbols and Abbreviation

Lamp. N

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1.15 List of Appendices Lamp O

> A thesis may not have an appendix

> Materials that are not directly discussed or referred to

should be placed in the appendix

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1.16 Text

> Text in a thesis contains chapters and each chapter is given atittle

> Begin each chapter with a new page

> Chapter may be divided into small tittle and sub-tittle

(each must be numbered)

> Text is written in paragraphs:

each paragraph describes one issue/subject

> Maintain continuity between subsequent paragraphs

> Text :

- Introduction to the research- Literature review

- Methodology of the research

- Results (data analysis) and discussion

- Conclusions and recommendations

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1.16.1 Reference in the TextAn information, idea or quote taken from any source

must be referred to and indicate the reference in the

text.

Referencing System:

i) Author and Year (Harvard) System

ii) Number System

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1.16.2 Quotation in the Text Lamp. P> Quotation in the text must be written in a separate paragraph

> Quotation in a different language should be written in italic

1.16.3 Table in the Text Lamp. Q

> Each table must be numbered in Arabic (1, 2 .)

> Caption (Tittle) of the table is placed above the table

> Tables are placed immediately after they are mentioned for thefirst time in the text

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1.16.4 Figures in the Text Lamp. R> Illustrative materials, such as maps, charts, drawings, graphs,

diagrams and photographs are classified as Figures

> Each Figure must be numbered in Arabic (1, 2 .)

> Caption (Tittle) of the Figure is placed below the Figure

> Figures are placed immediately after they are mentioned for the

first time in the text

> Other illustrative materials (e.g. diskette or slides) are kept in a

special pocket at the back of the thesis

APPLICATION FOR PERMISSION TO REPRODUCE

AIR PHOTO/MAPS OF MALAYSIA (Lamp. S)

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1.18 Appendix> Appendix is not part of the Text

It is an additional material which is not directly

referred to and discussed in the Text

> It is placed outside the Text (at the back of the

thesis) to ensure smooth reading of the thesis

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SECTION II:

GUIDELINES ON THE PREPARATIONAND BINDING OF THESIS

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2.1 Paper and Size

> Simile 80 gm high quality paper

> Size A4 (210 mm x 297 mm)

2.2 Margins

For all pages:

> 4 cm on the left

> 2.5 cm on the right

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2.3 Numbering the Page

> top-right of the page

- 1.25 cm from the top margin- last digit 2.5 cm from the right margin

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2.3 Numbering the Page

> Numbering Procedure:- Preliminary section of the thesis is numbered in small Roman (i, ii,

etc.)- The first page of the thesis is the Tittle Page (numbered as i) but

not written

- Text is numbered in Arabic (1, 2, etc.)

- The first page of the text is numbered as 1 but not written

- Number for the first page of each chapter is not written- The page separating each section of the thesis is not numbered (not

counted in the paging of the text)

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Dr.Hishamuddin Jamaluddin22 August 2004


2.4 Numbering the Chapters and Sub-Tittles in

the Chapters

> Chapter number: CHAPTER 1

CHAPTER 2, etc.

> Numbering the sub-tittle (Arabic):

e.g.: 2.1 Level two (sub-tittle)

2.1.1 Level-three (sub-sub-tittle)2.1.1.1 Level-four (sub-sub-sub-tittle)

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2.5 Typing Lamp T> Use computer, normal lettering (no fancy font)

> Font size: 0.2 cm for CAPITAL LETTERS

0.15 cm for small letters

e.g.: Microsoft Words 6.0:New Times Roman: font 12 or bigger.

> Use 1.5 spacing

> Type on one side of the paper

> Typing Tittle of the Chapters:

CAPITAL LETTERS at the middle of the paper between the

left and right margins

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2.6 Distance and Format Lamp. U

i) Distance from the top margin to the chapter number is 2.5 cm

ii) Distance from the chapter tittle to the chapter number is 4 lines and

distance from the chapter tittle to the first line of the text is 4 lines

iii) Distance from a sub-tittle and the last line of the previous

paragraph is 4 lines

iv) Distance between a sub-tittle to its first line of the text is 2 lines

v) Distance between two paragraphs is 2 lines

vi) Begin the sub-tittle and its numbering from the left

vii) Indent first line of the paragraph: 1.27 cm (0.5 in) from the left margin

viii) Avoid widow and orphan situation

ix) Distance between the last line and the Table or Figure is 2 lines

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2.9 Maximum LimitsMaximum pages for the main text:

# Undergraduate Reports 100 pages

# Masters Project Report/Dissertation/Thesis 250 pages

# Ph.D. Thesis/Dissertation 350 pages

These limits include all figures, tables and

appendices

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TEXT CAN BE JUSTIFIED

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Dr.Hishamuddin Jamaluddin27

August 2004Dr.Hishamuddin Jamaluddin27

August 2004

2.10 Binding> Spiral (temporary) binding for examination purposes

a) Colour and Lettering of Thesis Cover

> After examination: permanent binding with buckram

cover

> Cover lettering: golden, size 18 points (Microsoft Word 6.0)

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August 2004

2.10 Binding

Thesis cover colour (Code):i) Ph.D. Thesis Maroon (567)

ii) Masters Thesis Brown (537)

iii) Undergraduate Final Year Project:

a) Fac. Built Environment Purple (551)

b) Fac. Civil Eng. Green (557)c) Fac. Geoinfo. Sci. & Eng. Light Blue (548)

d) Fac. Electrical Eng. Yellow (520)

e) Fac. Chemical & Natural Res. Eng. Black (585)

f) Fac. Mech. Eng. Red (530)

g) Fac. Education Sky Blue (562)

h) Fac. Manag. & Human Res. Dev. New Blue (550)

i) Fac. Science Light Green (531)

j) Fac. Comp. Sci. & Info. System Red (532)

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August 2004

2.10 Binding (contd)b) Front Cover - Lamp. V

# IN CAPITAL LETTERS:

TITTLE OF THE THESIS

NAME OF THE AUTHOR

UNIVERSITI TEKNOLOGI MALAYSIA

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August 2004

2.10 Binding (contd)

c) Back Bone Lamp. W

NAME OF THE AUTHOR

NAME OF THE DEGREE (Short-Malay)

Year

UTMMUST BE WRITTEN IN BAHASA MALAYSIA

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Dr.Hishamuddin Jamaluddin

31August 2004Dr.Hishamuddin Jamaluddin

31August 2004

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Section IIIGuidelines on the Writing of References


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32August 2004

3.1 References Formati) Author and year (Harvard) System

ii) Number System

3.2 Author and Year (Harvard) System

3.2.1 Writing Reference in the Text

Use surname of the author:

a) According to Paredis (1993) most of the various fields such as

economic and engineering are categorised as constraints

optimization problems.

b) Therefore, research in the pursuit of solving problems related

to constraints optimisation is now becoming more popular

(Paredis, 1993)

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33August 2004

3.2.1 Writing Reference in the Text (contd)

c) Maintenance of scheduling has long been studied, an example

of which is given in Kralj and Petrovic (1995)

d) Safaai et al. (1997) used this approach to solve the

organisations staff scheduling requirements

e) ILOG Solver by Puget and Albert (1994a) is an example of

software using constraints programming language

f) The use of an object in the artificial intelligent softwaredevelopment is very common (Puget and Albert, 1994b)

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34August 2004

3.2.2 List of References According to the Author

and Year (Harvard) System Lamp. X

> Sort into alphabetical order

> Use chronological order for the same author(s)

> Use extra notation (a, b, c, ) for the same author(s) and year

3.2.3 Name of the author(s)

Surname followed by initials:

Magee R.J. (for Robert John Magee )

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35August 2004

3.2.4 The Content and Format of a List

of References

(i) Book

Author (Year). Title. Edition (if not the first). Placed published:Publisher.

Example:

Theusen, G. J. and Fabrycky, W. J. (1984). EngineeringEconomy. 6th ed. Englewood Cliffs, N. J.: Prentice-Hall.

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36

August 2004Dr.Hishamuddin Jamaluddin

36

August 2004

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(ii) Article in a book

Author of the article (Year). Title of the article. In: Author of

the book. Title of the book. Place published: Publisher. page.

Example:

Hussein,S.B., Jamaluddin,H., Mailah,M. and Zalzala,A.M.S.

(2000). An Evolutionary Neural Network Controller for

Intelligent Active Force Control. In: Parmee, I.C. ed.Evolutionary Design and Manufacturing. London: Springer-

Verlag. 351 362.


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August 2004

(iii) Journal articles

Author (Year). Title of the article. Title of the Journal. Volume

(Number): page.

Example:

Billings. S. A. (1980). Identification of Nonlinear Systems: A

survey. Proc. IEE, Part D. 127(6): 272-284.

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(iv) Conference articles

Author (Year). Title of the article.Name of the conference.

Date of the conference. Place published: Publisher, page.

Example:

Sheta, A. F. and De Jong, K.(1996). Parameter Estimation of

Nonlinear Systems in Noisy Environments Using Genetic

Algorithms. Proceedings of the 1996 IEEE InternationalSymposium on Intelligent Control. September 15-18. Dearborn,

Michigan: IEEE, 360-365.

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August 2004

(v) Thesis

Author (Year). Title of the thesis. Institution: Thesis award.

Example:Adnan bin Hassan (2002). On-line Recognition of Developing

Control Chart Patterns. Universiti Teknologi Malaysia: Ph.D.

Thesis.

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August 2004

3.2.5 Types of Reference Materials

i) Book

ii) Article in bookiii) Article in journal

iv) Thesis

v) Legal

vi) Standards

vii) Paten

viii) Business catalogue

ix) Measured and technical drawing

x) Unpublished materials

xi) Personal communicationxii) Web site ?

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August 2004

3.3 Number System

3.3.1 Writing References in the Text

Every reference is numbered in Arabic:

If the name of the author is mentioned in the text, put

the reference number in bracket ( ) or [ ] or

superscript immediately and close to the name or at

the end of the sentence.

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August 2004

3.3 Number System

3.3.1 Writing References in the Text

Every reference is numbered in Arabic:

According to Paredis (1) most of the scheduling problems such as in the areas

of economic and engineering are categorised as constraints optimisation.

According to Paredis most of the scheduling problems such as in the areas of

economic and engineering are categorised as constraints optimisation [1].

According to Paredis1 most of the scheduling problems such as in the areas of

economic and engineering are categorised as constraints optimisation.

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3.3.2 Guidelines on the Writing of List of

References According to the Number System

Sort the list of references according to the order in which

they are written first time in the text

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3.4 References From Internet

> In principle, internet is used as a tool to search

for a reference. Therefore, the original reference

must be quoted instead.

> Web site as a reference material is questionable

due to its impermanence ?

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S h l f G d S di


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Section IV

Guidelines on Writing Note and Footnote

S h l f G d t St di


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4.1 General Guidelines

Note : additional information

footnote, final note etc. is not allowed in a thesis of Science

and Engineering

A limited use of note and footnote is allowed in a thesis of

humanity and social studies. It is used to clarify or to give an

extra information about an item written in the text of the

relevant page.

Footnote is numbered in Arabic and follow an order 1, 2, 3.



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4.2 Writing a Footnote

Name of the author is written in full

Pause notation ( , ) or bracket ( ) is used to separate

the name of the author, the tittle and the publisher

Font size is 2 points smaller than the text font size



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4.2 Writing a Footnote:

10 Name of the author, Tittle of the article. publication information, year, page

Example:

10 Mary Duncan Carter, Wallace John Bonk, and Rose Mary Magrill, Building

Library Collection. Fourth edition (Metuchen, N.J.: Scarecrow Press, 1974), pg

61 - 66.

Writing a List of Reference:

Name of the author (year). Tittle of the Article. publication information. page

number.

Example:

Carter M.D., Bonk, W.J. and Magrill, R.M. (1974). Building Library

Collection. 4th Edition. Metuchen, N.J.: Scarecrow Press. Pg 61 - 66.

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Section V

Electronic Thesis and Dissertation



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DefinitionElectronic Theses and Dissertations or ETD is a document

whichrecords results of research or scholarship of a graduate

student. This document is prepared in a form that is accessible

globally through the Internet. ETD is the same as original

paper document which has been approved by a panel ofexaminers and the Senate.



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Contents of ETD

An ETD consisted of two (2) files, namely pre-access file and

full text file.



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NIVERSITI TEKNOLOGI MALAYSIANIVERSITI TEKNOLOGI MALAYSIAUU

Pre-access File

Pre-access file is a file that contains information about the

author, the panel of examiners and a brief contents of thethesis. By reading this file, a reader will be able to assess the

relevance of the document to the readers research interest.

If a reader wishes to access the whole thesis, the reader

should contact the librarian for the full text file

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UUSchool of Graduate Studies


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Contents of pre-access file

ALL preliminary pages and the first ten pages ofChapter 1

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Full Text File

all contents of the thesis that has been approved by theSenate.

includes all preliminary pages, main contents of the

thesis and all appendices

Writing style as the original bind hardcopy

All these pages are saved into one (1) file.

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Preparation Guideline

i. The electronic version must be the same as the final

bound thesis as approved by the Senate;

ii. Convert the thesis into PDF format. Use the latest

version of Adobe Acrobat PDFMaker. Do not set

Document Security.

iii. All pages which contain signatures of student and

supervisor must be scanned.

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iv. If the status of a thesis is CONFIDENTIAL or

RESTRICTRED, electronic version is still required but

must be properly indicated in the Thesis Status Declaration

form.

v. v. Two files must be generated. The first file is for the

purpose of pre-access that will be make accessible to public.

The second file contains the whole thesis which has beenapproved. The files are named as follows:

.pdf

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vi. If the status of a thesis is CONFIDENTIAL or

RESTRICTED, the pre-access file will contain only

information that can be distributed. A full text file is still

required but it is only for archive.

vii. ETD must be submitted using high quality CD. Proper

conversion according to this guideline must be verifiedby the student and witnessed by the supervisor before

submitted to SPS.

viii. Two (2) CDs with three (3) copies of bind thesis mustbe submitted to SPS together with ETD verification

form. Example of ETD verification form is shown in

Appendix Z.

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FILE NAMING

.pdf

Code description

= students first name

is the students matrix card number

is the university where the thesis was submitted

D UTM, L other than UTM is the year approved

is the thesis status

SU confidential, TH limited, TT unlimited

is the file typeP pre-access file

T full texts file

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Example:Wan Ahmad Nazri bin Wan Abdullah, a masters student at FKM,

UTM. His matrix card number is mm100123. The thesis is declared

restricted. His thesis was approved in the year 2002.

Therefore:

= wanahmadnazri

= mm100123

= d

= 02

= th

The files are named as follows:wanahmadnazrimm100123d02thp.pdf (pre-access file)

wanahmadnazrimm100123d02tht.pdf (full texts file)

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thesis format prof. hishamuddin

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