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GUIDELINES ON CONTINUING PROFESSIONAL DEVELOPMENT (CPD) REQUIREMENTS

FOR COMPETENT PERSONS 2018 EDITION

ENVIRONMENT INSTITUTE OF MALAYSIA (EiMAS) DEPARTMENT OF ENVIRONMENT

MINISTRY OF ENERGY, SCIENCE, TECHNOLOGY, ENVIRONMENT AND CLIMATE CHANGE

Kampus Universiti Kebangsaan Malaysia Beg Berkunci No. 24, UKM

43600 Bangi SELANGOR DARUL EHSAN

Tel: 603-89261500 Fax: 603-89261700

EiMAS website: http://www.doe.gov.my/eimas

NRCEP website: http://eimas.doe.gov.my

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TABLE OF CONTENTS

Title

Page

Table of Contents

2

List of Abbreviations

3

List of Table

4

1.0 Introduction

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2.0 List of Certified Environmental Professional Courses Under CPD Requirement

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3.0 Categories of CPD Activities 6

4.0 CPD Hour Contribution from Various Activities

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5.0 Computation of CPD Hour

10

6.0 Submission of CPD Records

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7.0 Supporting Evidence

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8.0 Correspondence

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LIST OF ABBREVIATIONS

CAR Clean Air Regulation CePBFO Certified Environmental Professional in Bag Filter Operation CePIETSO-BP Certified Environmental Professional in Industrial Effluent

Treatment System (Biological Processes) CePIETSO-PCP Certified Environmental Professional in Industrial Effluent

Treatment System (Physical Chemical Processes) CePLTPO Certified Environmental Professional in Leachate Treatment Plant

Operation CePPOME Certified Environmental Professional in the Treatment of Palm Oil

Mill Effluent CePSO Certified Environmental Professional in Scrubber Operation CePSTPO Certified Environmental Professional in Sewage Treatment Plant

Operation CePSWaM Certified Environmental Professional in Scheduled Waste

Management CPD Continuing Professional Development CSR Corporate Social Responsibility DOE Department of Environment EiMAS Environment Institute of Malaysia IETS Industrial Effluent Treatment System IER Industrial Effluent Regulation MDMR Monthly Discharge Monitoring Report NRCEP National Registry of Certified Environmental Professionals SWR Scheduled Waste Regulation

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LIST OF TABLES Table No

Page

Table 1:

Certified Environmental Professional Courses Offered

by DOE

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Table 2: CPD Hour Values Versus Activities

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1.0 INTRODUCTION

(a) Definition of CPD CPD stands for Continuing Professional Development. It is a commitment by Competent Person to continually update their skills and knowledge in order to remain professionally competent and achieve their true potential.

(b) Under the National Registry of Certified Environmental Professionals (NRCEP) Scheme, all Competent Persons certified by Director General of Department of Environment Malaysia are required to collect a minimum of 50 CPD hours per year.

(c) The objective of this requirement is to ensure those registered under this scheme are responsible for:

i. Maintaining and enhancing their existing technical knowledge and

professional skills; ii. Learning new skills and deepen their understanding in the subject matter

they are certified in; and iii. Keeping abreast with the latest issues and developments in subject matter

they are certified in.

2.0 LIST OF CERTIFIED ENVIRONMENTAL PROFESSIONAL COURSES UNDER

CPD REQUIREMENT

2.1 All Competent Persons under the list of certified environmental professional’s

courses by Department of Environment (DOE) as in Table 1 must comply with a

minimum of 50 CPD hours per year.

Table 1: Certified Environmental Professional Courses Offered by DOE

No Course

i

Certified Environmental Professional in Scheduled Waste Management

(CePSWaM)

ii Certified Environmental Professional in Industrial Effluent Treatment

System (Physical Chemical Processes) (CePIETSO-PCP)

iii Certified Environmental Professional in Industrial Effluent Treatment

System (Biological Processes) (CePIETSO-BP)

iv Certified Environmental Professional in Scrubber Operation (CePSO)

v Certified Environmental Professional in Bag Filter Operation (CePBFO)

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vi Certified Environmental Professional in Sewage Treatment Plant

Operation (CePSTPO)

vii Certified Environmental Professional in The Treatment of Palm Oil Mill

Effluent (CePPOME)

viii Certified Environmental Professional in Leachate Treatment Plant

Operation (CePLTPO)

2.2 Any Competent Person whose name has been removed from the Registry for failure to renew his registration and desires to be reinstated, he must comply with the CPD requirements for the year prior to reinstatement

2.3 Any Competent Person who is certified in one or more of item (i) to item (viii) under Clause 2.1 should collect a minimum of 50 CPD Hours.

3.0 CATEGORIES OF CPD ACTIVITIES

3.1 Generally, there are three categories of activities that would contribute to CPD

hours, namely:

(a) Category 1: Enhancing technical knowledge on the subject area of

certification (for example, IETS matters, or scheduled waste management,

pollution control systems or other areas of environmental management)

(b) Category 2: Maintaining constant contact with operational aspects of the

subject area of certification (for example, IETS operation, or scheduled

waste management, or air pollution systems, etc.)

(c) Category 3: Other Activities

3.2 The objective of the first CPD hour generating category of activities is to ensure

the Competent Persons continue to update their knowledge on the subject matter

they are certified in. For example, a CePIETSO, would need to enhance further

understanding of the subject matter of IETS and keep abreast of the latest

developments on IETS issues. Similarly, CePSWaMs are also required to

deepen their understanding and keep up to date with the latest issues in

scheduled waste management.

3.3 The second category of activities aims to ensure that the Competent Persons are

still involved in the operational issues related to the subject matter they are

certified in and the operational aspects related to the subject matter have not

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been left out entirely from their list of duties / responsibilities. Additionally, the

second category of activities gives credits to Competent Persons in discharging

their daily responsibilities as required by law.

4.0 CPD HOUR CONTRIBUTION FROM VARIOUS ACTIVITIES

4.1. The CPD hour contributions from each category of activities and sub-categories

are explained below.

(a) Category 1: Enhancing Technical Knowledge

(Minimum CPD hours required - 20)

The Competent Persons are required to accumulate a minimum of 20 CPD

hours from the activities in Category 1. The Category 1 activities comprise

seven (7) sub-activities and their CPD hours are as explained below:

(1) Attending environmental training courses (no maximum limit on CPD

hours) These include all training courses and workshops organized by EiMAS or

DOE. Training courses and workshops offered by other professional institutes or

recognized training providers at national or international level could also be considered provided their main topics are related to the environmental management or pollution control technologies. The training courses must be courses which has been approved by EiMAS with a specific CPD hour value. Typically, a one day course is worth 6 CPD hours.

(2) Engaging in self-studies (maximum CPD hours allowed - 5) The Competent Persons need to prepare and submit a one page technical

summary of each topic studied. A one (1) page summary is worth one (1) CPD hour.

(3) Attending Environmental Conventions, Conferences, Seminars,

Workshops, Talks, Technical Visits, etc. (maximum CPD hours allowed - 12)

These include all seminars, conferences, talks or technical site visits organized by EiMAS and DOE and entitle for 6 CPD per day. Seminar and conferences conducted by other professional institutes and recognized

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training providers at national or international level could also be considered provided their main topics are related to environmental management or pollution control technologies and has been approved by EiMAS (one day program is worth 4 CPD hours).

(4) Presenting Technical Papers (maximum CPD hours allowed – 20)

Competent Persons who prepare and present papers for conventions, conferences, seminars, workshops, talks, courses, etc. organized by EiMAS, DOE or others can also apply for CPD hours if the papers prepared and presented are related to environmental management or pollution control equipment / technologies (Preparation and presentation of paper – 3 CPD / hour). Maximum 12 CPD hour per annum.

Besides that, competent person that become a trainer for courses organized by DOE or EiMAS also entitle for 3 CPD/hour with a maximum 20 CPD hour per annum.

(5) Publication on Environmental Subjects / Areas (maximum CPD hours allowed – 30) Competent Persons who publish books or articles in journals related to environmental management will be granted appropriate CPD hours (30 CPD / book, 15 CPD/ article).

(6) Conducting Research and Pursued Undergraduate / Post Graduate

Studies (maximum CPD hours allowed – 10)

Competent Persons who enroll in full time or part time studies on subjects related to environmental engineering, environmental science or environmental related field can apply for appropriate CPD hours (for example pursued full time Undergraduate / Post Graduate Studies - 10 CPD,

Part time Undergraduate / Post Graduate Studies - 5 CPD). (7) Participating in Environmental Education and Public Awareness

(maximum CPD hours allowed – 10) This includes participating in environmental education and awareness programme at international, national and local level (for example Rakan Alam Sekitar, Minggu Alam Sekitar, etc) and other environmental related Corporate Social Responsibility (CSR) activities (2 CPD / activity).

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(b) Category 2: Maintaining constant contact with operational aspects

(Maximum CPD hours allowed - 30)

The maximum CPD hours allowed from each of the following sub-activities are as

follows:

(1) Discharging responsibilities as a Competent Person (for example, as an

IETS operator or a scheduled waste manager or an air pollution control

system operator – 20 CPD).

(2) Discharging responsibilities for preparing compliance reports [for

example, IETS reports for Performance Monitoring Committee Meetings, or

scheduled waste status report or an air pollution control system status

report for the company [3 reports / year = 15 CPD (or 1 report x 5 CPD)].

(3) Discharging responsibilities for reviewing or / and signing prescribed

forms [for example, the MDMR Scheduled Waste Inventory or the

Consignment Notes (e.g.12 times / year) -10 CPD].

(4) Discharging responsibilities as a regulatory compliance officer (for

example Industrial Effluent Regulation, or Scheduled Waste Regulation, or

Clean Air Regulation -10 CPD).

(5) Acting as in house or external trainer (for example training on IETS

matters or scheduled waste management, or air pollution control systems –

3 CPD/hour. Maximum 12 CPD per annum).

(6) Discharging responsibilities as a trainer for EiMAS competency

courses (For example, trainer for CePSWaM course conducted by EiMAS

Training Provider – 30 CPD)

(7) Discharging responsibilities as a consultant/service provider for

pollution control equipment (e.g. IETS, APCS, Scheduled waste) – 20

CPD

(8) Acting as an external auditor (for example conducting external audit on

IETS matters, scheduled waste management or air pollution control systems

– 10 CPD).

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(9) Submission of Field Training Report (applicable only for newly certified

Competent Person)

Competent Persons shall prepare and submit field training report within one (1) year from the date of being certified by DOE as a Competent Person. Any Competent Persons who prepare and submit field training report will be granted appropriate CPD hours (30 CPD / report).

Note: A maximum of 30 CPD hours can be obtained from the combination of the

sub-activities under 4.1(b) above.

(c) Category 3: Other Activities

If a Competent Person believes that he is undertaking other types of training activities not described above, he can make a submission to the DOE to request for appropriate CPD hours.

5.0 COMPUTATION OF CPD HOUR

5.1 Please refer to Table 2 for the calculation on CPD Hours for each activity.

5.2 Carry Forward CPD Hours

(a) A Competent Person who has accumulated more than fifty (50) CPD hours may carry forward excess CPD hours to the subsequent year. However, the excess CPD hours can be carried forward for one (1) year only.

(b) A Competent Person who intends to carry forward his excess CPD hours must submit to the DOE through NRCEP system for verification and approval.

5.3 Insufficient CPD Hours

(a) In the event that the CPD hours accumulated by a Competent Person are

less than 25 CPD Hours, the DOE will remove the name of the Competent Person from the National Registry of Certified Environmental Professionals (NRCEP).

(b) Any Competent Persons whose name has been removed and desires to be reinstated must satisfy the minimum requirement of fifty (50) CPD hours for reinstatement.

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6.0 SUBMISSION OF CPD RECORDS 6.1 Every Competent Person shall submit online his CPD records yearly together

with his application for the renewal of registration with the DOE through NRCEP by 31st January.

6.2 CPD hour collection start from 1st January until 31st December the next year after the certification of the Competent Person.

6.3 The DOE will not approve an application for the renewal of registration if the applicant does not comply with the CPD requirements as stated in Clause 2.1.

6.4 The DOE will revoke the registration of any Competent Person at any time if the DOE is satisfied that the renewal of registration has been obtained by submission of fraudulent documents.

7.0 SUPPORTING EVIDENCE

7.1 Every CPD activities must be submitted complete with supporting evidence to proof the activities is done by Competent Person. Please refer Table 2 for details on supporting evidence needed for every CPD activities.

8.0 CORRESPONDENCE

All correspondences relating to CPD requirements should be addressed to: -

Environment Institute of Malaysia Kampus Universiti Kebangsaan Malaysia 43600 Bangi SELANGOR DARUL EHSAN Tel: 603-89261500 Fax: 603-89261700 Mr. Ahmad Saifful Salihin (saifful@doe.gov.my) Mr. Mohd Aizuddin Ab Razak (aizuddin@doe.gov.my) Mr. M. Yazir Mohd Rashid (ziera@doe.gov.my)

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Table 2: Activities and CPD Hour Values

CPD Activities

Description

CPD Hour Value

CPD Hour per

Activity

Maximum CPD

Hours Allowed

Per Annum

(A) Category I: Enhancing Technical Knowledge (minimum CPD hours required - 20)

1. Attending Environmental Training Courses Supporting evidence: Certificate of attendance

(a) Organized by EiMAS or DOE at national or international level:

Environmental training courses by EiMAS: ●Industrial Water Pollution Control (e.g. CePIETSO-PCP, CePIETSO-BP) ● Sewage Treatment Plant Operation (CePSTPO) ●Industrial Air Pollution Control (e.g. CePSO, CePBFO) ●Hazardous Waste Management (CePSWaM) ●Cleaner Production / Green Audit ●Palm Oil Mill Effluent Control (CePOME)

(b) Organized by others, either

at national or international level (approved by EiMAS with a specific CPD hour)

6 CPD/day

6 CPD/day

50

50

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2. Self-study Supporting evidence: Summary of book/journal/article consist of title, author, date, reference

Studying books/journals/articles on environmental field

1 CPD / book, journal or

article

5

3. Attending Environmental Conventions, Conferences, Seminars, Workshops, Talks, Technical Visits, etc. Supporting evidence: Certificate of attendance

(a) Organized by EiMAS or DOE, either at national level or International level

(b) Organized by others, either at national or international level

(c) Technical Visits

6 CPD / day

4 CPD / day

2 CPD/ day

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4. Presenting Technical Papers Supporting evidence: certificate of appreciation/ invitation letter from organizer

Preparation and presentation of papers for conventions, conferences, seminars, workshops, talks, courses, etc.

(a) Organized by EiMAS / DOE at national level or international level

(b) Organized by others, at national level or International level

(c) Acting as a trainer for courses for DOE staff organized by DOE or EiMAS

3 CPD / hr

3 CPD / hr

3 CPD / hr

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12

20

5. Publishing Books and Technical Articles* Supporting evidence: Proof of authorship of articles or books

(a) Published books related to the profession

(b) Published articles in referred journal related to the profession

(c) Published articles on

environmental field in other journals or publications

(d) Published article in

company bulletin

30 CPD/ book

15 CPD/article

10 CPD/article

1 CPD/article

30

30

10

5

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6. Conducting Research and Pursued Undergraduate / Post Graduate Studies Supporting evidence: Offer letter from university

(a) Full time study for a minimum of twelve months duration on subjects related to environmental engineering, environmental science or environmental related field

(b) Part-time Study / Correspondence / Distance Learning Course for a duration of not less than one year leading to an Undergraduate/Post-Graduate Degree related to environmental engineering, environmental science or environmental related field

(c) Other related studies as

approved by the DOE

10 CPD/ course

5 CPD/ course

**

10

5

**

7. Participating in Environmental Education and Public Awareness Supporting evidence: Proof of attendance

Participating in environmental education and awareness program at international, national and local level

2 CPD / activity

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(B) Category 2: Maintaining constant contact with operational aspects

(maximum CPD hours allowed - 30)

8. Maintaining constant contact with operational aspects of the subject area of certification (for example, IETS operation, or scheduled waste management, or air pollution control systems etc.) Supporting evidence: a) Appointment letter as

competent person from company/ Job description

b) Copy of reports c) Copy of forms signed by

competent person d) Appointment letter as

regulatory compliance officer

(a) Discharging responsibilities as a Competent Person (e.g. as an IETS operator or a scheduled waste manager or a scrubber operator)

(b) Discharging responsibilities for preparing compliance reports [e.g. IETS reports for Performance Monitoring Committee Meetings, or scheduled waste status report or a scrubber status report for

20 CPD

5 CPD / report

20

15

15

from company/ Job description

e) Attendance list consist of date and time (start & finish). Copy of training module

f) Invitation letter from DOE/EiMAS

g) Copy of service contract from company

9. Acting as an external auditor

Supporting evidence: Audit report

the company: (3 reports/year = 1 report x 5 CPD]

(c) Discharging responsibilities

for reviewing or/and signing prescribed forms [e.g. the OER (12 times/year), Scheduled Waste Inventory or / and the Consignment Notes (e-SWIS)

(d) Discharging responsibilities

as a regulatory compliance officer (e.g. IER, or SWR, or CAR)

(e) Acting as in house or

external trainer (e.g. training on IETS matters or scheduled waste management, or air pollution control systems)

(f) Discharging responsibilities

as a trainer for EiMAS competency courses

(g) Discharging responsibilities

as a consultant/service provider for pollution control equipment (e.g. IETS, APCS, Scheduled waste)

Acting as an external auditor (e.g. conducting external audit on IETS matters or scheduled waste management, or air pollution control systems)

10 CPD

10 CPD

3 CPD / hr

30 CPD

20 CPD

10 CPD

10

10

12

30

20

10

10. Submission of Field Training Report (applicable only for newly certified Competent Person) Supporting evidence: Copy of FTR cover page

Submission of Field Training Report (applicable only for newly certified Competent Person)

30 CPD / report

30

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11. Others Other activities as approved by the DOE

** **

Note: * One (1) copy of Thesis/Research, Seminar Paper or Report shall be presented to the DOE for records ** CPD hour values to be determined by the DOE

ENVIRONMENT INSTITUTE OF MALAYSIA (EiMAS) DEPARTMENT OF ENVIRONMENT MALAYSIA SEPTEMBER 2018