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Sistem Pengurusan Personel Kadaster

User Manual for User Administrators (Pentadbiran)

Jabatan Ukur dan Pemetaan Malaysia

PROJEK PEMBANGUNAN eKADASTER UNTUK JABATAN UKUR DAN PEMETAAN MALAYSIA, KEMENTERIAN SUMBER ASLI DAN ALAM SEKITAR (T8/2006)

Prepared by :

No. 56 & 58,

Jalan Presiden F U1/F,

Accentra Glenmarie, Seksyen 1,

40150 Shah Alam, Selangor

Tel : (603) 5569 6199

Fax : (603) 5569 9133

Version : 3.0


User Manual (Pentadbiran)

SPPK User Manual (Pentadbiran) of 17

ABBREVIATIONS (examples shown below – note: table format) JUPEM Jabatan Ukur dan Pemetaan Negeri SDSM State Department of Survey and Mapping PPSB Precision Portal Sdn Bhd JUPR Jabatan Ukur dan Pemetaan Wilayah Persekutuan Perlis JUKD Jabatan Ukur dan Pemetaan Kedah JUPP Jabatan Ukur dan Pemetaan Pulai Pinang JUPK Jabatan Ukur dan Pemetaan Perak JUSL Jabatan Ukur dan Pemetaan Selangor JUWPKL Jabatan Ukur dan Pemetaan WP Kuala Lumpur JUNS Jabatan Ukur dan Pemetaan Negeri Sembilan JUML Jabatan Ukur dan Pemetaan Melaka JUJH Jabatan Ukur dan Pemetaan Johor JUPH Jabatan Ukur dan Pemetaan Pahang JUKN Jabatan Ukur dan Pemetaan Kelantan JUTR Jabatan Ukur dan Pemetaan Terengganu JULB Jabatan Ukur dan Pemetaan Labuan DEFINITIONS (examples shown below: note: table format) ARCHIVING The procedure for maintaining copies of controlled documents

(including files) that the project can revert to a previous baseline and can duplicate its existing baseline.

BASELINE Baselines are documents that formally define the components (or the whole) of a system and are established at points in the life cycle where it is necessary to define a known position to which future changes may be referred.

CHANGE CONTROL The procedure used for requesting, agreeing and effecting a change to requirements or conditions of contract.




TABLES OF CONTENTS

1 INTRODUCTION ............................................................................................................................ 4

1.1 BACKGROUND ............................................................................................................................. 4 1.2 SCOPE ....................................................................................................................................... 4

2 MAIN MENU (MENU UTAMA) ..................................................................................................... 5

2.1 INFO PERSONEL .......................................................................................................................... 6 2.2 DIARI .......................................................................................................................................... 7 2.3 TUNTUTAN .................................................................................................................................. 8 2.4 CUTI ........................................................................................................................................... 9 2.5 ORGANISASI ............................................................................................................................. 10

2.5.1 Pendaftaran Pekerja ............................................................................................................. 10 2.5.1.1 Individu .......................................................................................................................................... 12 2.5.1.2 Perkhidmatan ............................................................................................................................... 13

2.5.2 Carian Pekerja ...................................................................................................................... 14 2.5.3 Bina Carta Organisasi ........................................................................................................... 16

2.5.3.1 To Add a Node ............................................................................................................................ 17 2.5.3.2 To Delete a Node ........................................................................................................................ 17




1 INTRODUCTION

1.1 Background

Sistem Pengurusan Personel Kadaster is an integrated system to manage all status of the

work affairs. It starts from the attendance taken for field staff in Kehadiran sub-module, to

the work activities captured in the field/office work through Diari sub-module, enabling

staffs to submit claims via Tuntutan sub-module, right to staffs applying leave. Staffs

individual information are also captured in the SPPK system.

SPPK is user friendly even for first time users. All the software modules are designed in such

a way that the physical location of the database is transparent to the users and the services

are available as a single point of access from all the PCs in the network.

1.2 Scope

This document is intended for those with administrations roleId’s. This document complements the SPPK user manual (for normal users) – only with additional features which only those with Pentadbiran roleIDs can view and edit.




2 MAIN MENU (MENU UTAMA)




2.1 Info Personel

Under this menu, the Admin can use this function just like any other users – to view/edit his or her own details under Individu, Perkhidmatan, Keluarga, Kenderaan and Akaun Pengguna. Please refer to SPPK User Manual (for normal users) for more details.

The HRMIS link is provided to users just for your ease of navigation, in cases where you need cross references of information between the two systems – SPPK and HRMIS.




2.2 Diari

The Pentadbiran can only view and use the Diari Cawangan. ALL Office Users need to use this Diari Cawangan in order to “push” the details/information to Tuntutan module.

Kindly refer to SPPK User Manual (for normal users) for more details. For office-based personnel whose normal practice uses a daily “Diari Cawangan”, same concept applies here and it is business-as-usual for them to fill in the Diari Cawangan – only it is now done online. However, for office-based personnel whose normal practice do not include a daily Diari Cawangan, they are advised to fill in the dates in Diari Cawangan only where it is applicable for them to do their Tuntutan.




2.3 Tuntutan

This Tuntutan module is integrated with Diari module. Thus for normal office users, their Diari Cawangan must be completed and submitted for Pengesahan before they can proceed to do their Tuntutan.

Again, please refer to SPPK User Manual (for normal users) for more details.




2.4 Cuti

This module can be viewed and used by Pentadbiran just like any other normal users.

Kindly refer to the SPPK User Manual (for normal users) for more details.




2.5 Organisasi

For Pentadbiran roleIds, he/she has three extra features in this Organisasi module. For further details on the other normal features for.e.g. Papar Carta Organisasi and Laporan Penjawatan, kindly refer to to the SPPK User Manual (for normal users). The 3 extra features for a Pentadbiran in this Organisasi module are:

1. Pendaftaran Pekerja; 2. Carian Pekera; and 3. Bina Carta Organisasi.

2.5.1 Pendaftaran Pekerja

This is where a Pentadbiran goes to create a new staff in the SPPK system.

1. On the ‘Organisasi’ tab/menu, click on ‘Pendaftaran Pekerja’.




2. You will be brought to the first blank page of the Individual information in Info

Personnel sub-module.

Pentadbiran will enter all relevant details / information about that particular staff and click on Simpan button. A few important notes:

Pentadbiran to standardize the use of BIN and BINTI for all new staff (if applicable) since the current staff input in the database have been cleansed and standardized so.




All “dropdown” type of info such as Jenis Organisasi, Cawangan, Jawatan, Gred, Status Perkhidmatan and Lapor Kepada are mandatory fields to be selected for new staff – else they will not appear in the State Jupem Organisation Chart. If the drop down for ‘Lapor Kepada’ appears blank, please click on Simpan button first (in order to trigger the options of the selected cawangan from the database), then the dropdown box will display the related/relevant names in the selected Cawangan.

There are mandatory fields for Pentadbiran to key-in for new staff, which are:-

2.5.1.1 Individu

No.KP Lama

Gaji

Elaun Tetap

No. KWSP

No Cukai Pendapatan

Status Perkhidmatan




2.5.1.2 Perkhidmatan

Tarikh Dilantik

Peringkat Tangga Gaji

Tarikh Mula Memasuki Sektor Kerajaan

Kelayakan Cuti

No Gaji

Once Kemaskini Cuti link is clicked, another page will be displayed for Pentadbiran to key in the staff’s current & previous leave. Click button Pilih to key in the leave or button Kemaskini to edit previous leave.

Pentadbiran need to maintain and update the mandatory fields from time to time as these records can be viewed by all users.




2.5.2 Carian Pekerja

Only KPPU/PPU, Penyokong, Pengukur, SA, HR & Normal User are able to run this function. User must login the system as a KPPU/PPU, Penyokong, Pengukur, SA, HR & Normal User role.

1. From the Organisasi tab, click on Carian Pekerja.

2. You can search by enter either ‘Nombor KP Baru’, ‘Nama’, ‘Jawatan’, ‘Jenis Organisasi’ or ‘Cawangan’. Then click on Cari button or you can just click ‘Cari’ to search the entire staff @ user.




3. When a normal user does a Carian Pekerja, above is the only info he/she can view – which are Nama/Email/Jawatan/Jenis Organisasi/Cawangan. The Pilih button will be disabled. Only certain role id’s can click on the Pilih and are able to view that personnel’s full data, for e.g. Pentadbiran, SA’s.




2.5.3 Bina Carta Organisasi

Bina Carta Organisasi is a function specially for Pentadbiran to separate an organization into different sub-sections. Pentadbiran is allowed to add, delete record or change the coordinate of each node in the chart. Once the node is created or deleted, it will appear in Papar Carta Organisasi link, where all other users are allowed to view the chart.




2.5.3.1 To Add a Node

To add a sub-section on Bina Carta Organisasi, click on the selected node until its highlighted. (As shown above). Add the record in dropdown “Jenis” and “Unit”. Type the coordinate for “LoxX” and “LoxY”. The coordinate for each node is already set. However, if Pentadbiran wants to edit, these coordinate it can be viewed/referred in Papar Carta Organisasi page. (As shown below in Picture 1.0) This function allows Pentadbiran to re-position or move the nodes according to their own structure. Then click on ‘Tambah’ button. The created node will appear in the selected list.

2.5.3.2 To Delete a Node

To delete a node, click on the selected node until it’s highlighted (similar to adding a new node). Click on ‘Hapus’ button and the highlighted node will no longer appear in the Bina Carta Organisasi record, or on the displayed Organisation Chart.

Click here to show

the coordinate &

click “Papar” button

Coordinate is

shown here

1.0: Can be viewed in Papar Carta Organisasi link

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