FEB HEPA1/March2017

SOP DAN BORANG

PEJABAT TIMBALAN DEKAN

(HEPA)

FAKULTI EKONOMI DAN

PERNIAGAAN

Dr Norazirah Ayob

Timbalan Dekan, (HEPA)

Fakulti Ekonomi dan Perniagaan

30 November 2017

082-584481/082584299

anorazirah@unimas.my

FEB HEPA1/March2017

Isi Kandungan

Bil. Perkara Reference

1. SOP Preparation of Project Proposal

i) Student Project Proposal Cover

ii) Borang Tempahan Ruang, Peralatan &

Perabut

iii) Template – Kedatangan Peserta

Program

SOPFEBHEPA/01

FEBHEPA/01

UNIMAS/09.24

2. SOP of Post-Morterm Report

i) Student Project Postmorterm Report

Cover

SOPFEBHEPA/02

FEBHEPA/02

3. SOP Fieldwork and Educational Visit

i) Template –Acknowledgement

Form/Letter

SOPFEBHEPA/03

UNIMAS/CN-

22.03/04-08

4. SOP Notification on Involvement in Program

Outside UNIMAS

SOPFEBHEPA/04

FEB HEPA1/March2017

START

Project Proposal(Paperwork + Form + Memo)

Society s Advisor Approval

Notify PERFEP

TD HEPAApproval

FEB Dean Approval

TNC HEPA Approval

No

Yes

Yes

Approved (Awaiting Dean s Approval)

Approved (Awaiting TNC HEPA Approval)

Approved

Approved

Approved

No

No

No

STEP 1: Prepare Project Paperwork (refer to Student Project

Proposal Guideline from Perfep) Fill in the Student Project Proposal Form (FEBHEPA/

01) Prepare Memo

Addressed to Dean (if involves Faculty Budget or external involvement).

Addressed to TNC HEPA (if involves UNIMAS budget or External Involement)

STEP 2: Get PERFEP acknowledgment and stamp

STEP 3: (Submit Latest 4 weeks before Project) Submit all documents to TD HEPA FEB for

approval

STEP 4: (Submit Latest 3 weeks before Project) Submit all approved documents to FEB Dean for

approval if: Project requires budget from FEB Project involves External involvement

STEP 5: (Submit Latest 3 weeks before Project) Submit all approved documents to TNC HEPA for

approval if: Project requires budget from UNIMAS Project involves External involvement

STEP 6: Submit 1 copy of approved proposal to TD HEPA FEB for

filing Submit 1 copy for Admin Office for room/equipment/

furniture booking (refer to SOP Room/Equipment/Furniture Usage Application if applicable)

SOP PREPARATION OF PROJECT PROPOSAL

Submit to TD HEPA

END

SOPFEBHEPA/01

FEB HEPA1/March2017

STUDENT PROJECT PROPOSAL FACULTY OF ECONOMICS AND BUSINESS

UNIVERSITI MALAYSIA SARAWAK

Project Name

Description*

Purpose

Organizer

Partner

Proposed Date Day(s)

Time Target Audience

PAX

Venue

Type of Event

(can √ more than one)

___ Talk & Workshop ___ Competition & Contest ___ Business

___ Exhibition ___ Community Outreach ___ Fundraising

___ Booth ___ Concert & Show ___ Field Trip & Visit

Other: ____________________________________________________________________

Project Leader* Tel/Email

Assistant Tel/Email

Tentatif Expenses* RM Expenses provided/ sponsored by

Target Revenue* RM Revenue will be kept by/ donated to

*Attach (1) Tentative Program; (2) Organizing Committee & (3) Financial projection

For FEB HEPA Office Use Only By Date

Comments

Approved Not Approved

NOTE: Project Proposal should be forwarded to FEB HEPA Office 4 weeks in advance.

FEB HEPA1/March2017

UNIMAS/09.24

No Folio: ___________

FAKULTI EKONOMI DAN PERNIAGAAN

BORANG TEMPAHAN RUANG, PERALATAN & PERABOT

i) Borang ini adalah sah untuk tempahan penggunaan ruang, peralatan dan perabot di

bawah penyeliaan Unit Pentadbiran, Fakulti Ekonomi dan Perniagaan

ii) Permohonan ruang hendaklah ditempah dalam tempoh empat belas (14) hari bekerja

sebelum tarikh penggunaan.

iii) Pelan susun atur ruang, peralatan dan perabot serta kelulusan pelaksanaan

majlis/aktiviti/program hendaklah disertakan bersama semasa menyerahkan Borang

Permohonan

iv) Borang yang telah diisi lengkap hendaklah diserahkan dalam waktu pejabat.

v) Pemohon hendaklah membuat semakan awal keperluan ruang, peralatan dan perabot dengan

staf bertanggungjawab di nombor (082-584472/584499) sebelum membuat permohonan.

Maklumat Pemohon (sila nyatakan dengan lengkap dan jelas)

Nama Penuh : ________________________________________________________________________

Staf/Pelajar : __________ No. Staf/Matrik : __________ Emel : ______________________

PTj/Jabatan/Program : ________________________________________________________________

No. Telefon (Pej) : _______________________ No. Telefon (HP) : _______________________

Maklumat Majlis/Aktiviti/Program (sila sertakan dengan Tentatif Majlis/Aktiviti/Program)

Tujuan : ______________________________________________________________________________

Ruang/Tempat: _______________________________________________________________________

Tarikh & Masa Guna : ______________________ hingga ____________________________

Perasmian Oleh : _______________________________________________________(Jika Berkaitan)

Bil

Keperluan Peralatan Keperluan Perabot

Nama

Jumlah

(Unit)

Nama Jumlah

(Unit)

Nota: Jika Ruang Tidak Mencukupi, Sila Sertakan Lampiran

UNIMAS/09.24

FEB HEPA1/March2017

TERMA & SYARAT

1. Penggunaan ruang, peralatan dan perabot dibenarkan dalam waktu pejabat

sahaja. Keperluan di luar waktu pejabat hendaklah diselaraskan melalui

pegawai/pensyarah selaku penyelaras program/aktiviti;

2. Penggunaan ruang, peralatan dan perabot berkenaan hanya untuk kegunaan

sebagaimana maksud ianya dipohon;

3. Tuntutan kerja lebih masa bagi staf FEB yang bertugas di luar waktu pejabat jika

berkaitan akan ditanggung sepenuhnya oleh pemohon;

4. Staf FEB yang bertugas berhak menamatkan penggunaan ruang, peralatan dan

perabot sekiranya pengguna gagal atau tidak mematuhi arahan yang telah

ditetapkan;

5. Pemohon hendaklah menjaga keselamatan ruang, peralatan dan perabot sepanjang

tempoh penggunaan. Jika berlaku sebarang kerosakan pada mana-mana ruang dan

kehilangan pada peralatan dan perabot FEB akibat kecuaian, kelalaian, kesilapan

dan tinggalan yang berlaku semasa mana-mana ruang digunakan adalah di bawah

tanggungjawab pemohon. Pemohon dikehendaki membaikpulih atau mengganti

alatan tersebut atas kos sendiri;

6. Pemohon memberikan jaminan bahawa FEB akan dikecualikan daripada sebarang

tuntutan daripada pihak ketiga atau pihak luar akibat kecuaian, kelalaian,

kesilapan dan tinggalan oleh pemohon.

7. Selepas penggunaan ruang, peralatan dan perabot, pemohon wajib menyusun dan

mengemas semula seperti keadaan asal sebelum penggunaannya;

8. Sebarang pindaan atau perubahan kepada terma dan syarat ini akan dimaklumkan

dari semasa ke semasa.

Saya dengan ini mengakui telah membaca, meneliti serta memahami terma dan syarat

di atas serta bersetuju dengan terma dan syarat tersebut.

Tandatangan Pemohon,

___________________________________

Nama :

Tarikh :

Sokongan Ketua F/I/P/B (Penganjur)

Permohonan : Disokong / Tidak Disokong (potong mana yang tidak berkenaan)

____________________________________

Tandatangan & Cop

Tarikh

Untuk Kegunaan Pejabat Am (FEB)

Permohonan: Diluluskan/Tidak Diluluskan (potong mana yang tidak berkenaan)

____________________________________

Tandatangan & Cop

Tarikh

FEB HEPA1/March2017

FAKULTI EKONOMI DAN PERNIAGAAN

Nama Program/Bengkel:______________________________________________________

Tarikh: ___________________________________

Masa: ___________________________________

Tempat: ___________________________________

Senarai Kehadiran Pelajar

Bil. Nama Pelajar No.

Matrik

Program Tahun

Pengajian

No. H/P Alamat Emel (Email) Tandatangan

FEB HEPA1/March2017

Bil. Nama Pelajar No.

Matrik

Program Tahun

Pengajian

No. H/P Alamat Emel (Email) Tandatangan

FEB HEPA1/March2017

Organize Program

Post-Morterm(Meeting and Report)

Fill in Post-Morterm E-form

Submit Post-Morterm report to TD HEPA

END

STEP 1: Organize project as proposed and approved

STEP 2: Hold Post-Morterm Meeting Prepare Post-Mortem Report (refer to Post-Morterm

Report Guideline from Perfep) Fill in Student Project Post-Morterm Form (FEBHEPA/

02)

STEP 3: (Submit Latest 4 weeks after Project) Submit Post-Morterm report and FEB HEPA/02 Form to

TD HEPA for filing Submit Post-Morterm report and FEB HEPA/02 Form to

Perfep for filing

STEP 4: Fill in Post-Morterm Summary Form on-line (FEB_E-

Post-morterm Form)

Submit to Perfep for filing

SOP OF POST-MORTERM REPORT

START

SOPFEBHEPA/02

Https://goo.gl/forms/58gnfyT4ZJYYmSrG3

FEB HEPA1/March2017

STUDENT PROJECT POSTMORTEM REPORT FACULTY OF ECONOMICS AND BUSINESS

UNIVERSITI MALAYSIA SARAWAK

Project Name

Report*

Purpose Achieved

Organizer

Partner

Date Organized Day(s)

Time Audience* PAX

Venue

Project Leader Tel/Email

Assistant Tel/Email

Expenses* RM Expenses provided/ sponsored by

Revenue obtained* RM Revenue is kept by/ donated to

Comments & Suggestions

*Attach (1) Financial Statement; (2) Photos; (3) Notice/poster of event & (4) Attendance Sheet – if relevant

For FEB HEPA Office Use Only By Date

Comments

NOTE: Project Postmorterm Report should be forwarded to FEB HEPA Office 2 weeks after event.

FEB HEPA1/March2017

Approval from Faculty

Identification/Confirmation of receiving organisation or site

START

SOP FIELDWORK AND EDUCATIONAL VISIT (For FYP and course related program only)

Briefing students of the Fieldwork/Visit detail & requirement

Individual/Small Groups

1. Fill AckNowledgement/ form/Letter

2. Get signature from Supervisor/Lecturer

3. Request Reference No. from FEB Admin

4. Fill FEB e-Fieldwork Form before visitation

Big Group

1. Notify TD HEPA

2. Book bus (7 working days)

3. Fill FEB e-Fieldwork Form before visitation

SOPFEBHEPA/03

Https://goo.gl/forms/II6Q21RwifddoehH3

FEB HEPA1/March2017

UNIMAS/CN-22.03/04-08 ( )

Tarikh:

Penyelidikan

Lawatan

Lain-Lain

( √ ): Sila tandakan yang berkenaan

Kepada Sesiapa yang Berkenaan

Tuan/Puan,

Perkara:_____________________________________________________________________

Dengan segala hormatnya perkara di atas adalah dirujuk.

Pihak kami ingin memohon kebenaran daripada pihak tuan/puan untuk pelajar Fakulti Ekonomi dan

Perniagaan berikut yang sedang mengambil kursus ________________________ untuk

menjalankan aktiviti seperti yang dinyatakan.

Bil Nama Pelajar No MyKad /

Passport

No

Matrik No Tel.

Diharap pihak tuan/puan dapat mempertimbangkan permohonon ini. Segala sokongan dan

kerjasama daripada pihak tuan/puan didahului dengan ucapan terima kasih.

Yang benar

_________________________________

Nama:……………………………………

(Dekan/Penyelia Pelajar/Pensyarah/Penolong Pendaftar)

HP No/Email:

Cap Jawatan:

FEB HEPA1/March2017

Intention to engage in outside program that is not organized by

UNIMAS

Fill in FEB_E-Notify Form before program

START

END

SOP NOTIFICATION ON INVOLVEMENT IN PROGRAM OUTSIDE UNIMAS

Is your program considered risky? Does your program involves long distance travel? Are you concern of your safety throughout the program? Does your program organize by NGO? Would you like to inform TD HEPA of your involvement? Would you like to share with FEB of your active participation outside UNIMAS?

Your safety is our priority!

Do inform FEB of your whereabout

(outside UNIMAS) at all times.

https://goo.gl/forms/hPchEsLHsYdcK1Nf2

SOPFEBHEPA/04