ieee malaysia student branch overview - · pdf file19 inti international university 2014...
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IEEE Malaysia Student Branch Overview
P Susthitha Menon
IEEE Malaysia Section Executive Committee
Student Activities
4/19/20161
Benefit of IEEE Student Membership
IEEE Student Members Benefit: http://www.ieee.org/membership_services/membership/students/student_ benefits.html
Other benefits- good CV, networking, soft skills, etc.
Example of simple benefits
Your own IEEE email address eg. [email protected]
IEEE membership status
eg. Ahmad, Student Member IEEE
Good for your future CV/resume
eg. IEEE student member 2014-2018
Once you graduate, can continue with Young Professionals and/or Women in Engineering Affinity Groups to help you in your career path
Chair of Student Activities:P Susthitha Menon
Section Student Representative (SSR):
To be selected at the end of SB Leadership Camp 2016
–1 SSR (Undergraduate)
–1 SSR (Postgraduate)
Communication
–Google Groups: [email protected]
–Facebook page: IEEE Malaysia Students
–Website: ieeemy.org/students
Student Activities Committee 2016
Student Branches - 21
No University/Institution Name Year Counselor
1 Universiti Teknologi Malaysia (UTM) 1999 Mohamad Kamal A Rahim
2 Universiti Teknologi Mara (UiTM) 2000 Rozita Jailani, Mohd Hezri Fazalul Rahiman
3 Universiti Putra Malaysia (UPM) 2001 Noor Ain Kamsani
4 Universiti Kebangsaan Malaysia (UKM) 2001 Mahamod Ismail
5 Universiti Teknologi Petronas (UTP) 2005 M Zuki B Yusoff
6 Universiti Islam Antarabangsa Malaysia (UIAM) 2006 Musse Mohamud Ahmed
7 Universiti Malaysia Sabah (UMS) 2007 Lim Pei Yi
8 Universiti Multimedia (MMU) 2007 Mohamad Yusoff Alias
9 Monash University- Sunway Campus 2007 Madhavan Shanmugavel
10 Universiti Tunku Abdul Rahman (UTAR) 2009 Chong Yu Zheng
11 Universiti Malaya (UM) 2009 Fatimah Ibrahim
12 Universiti Sains Malaysia (USM) 2009 Rosmiwati Mohd Mokhtar
13 Universiti Tenaga Nasional (Uniten) 2010 Yasmin H Md Thayoob
14 Curtin University Sarawak 2011 Hendra Gunawan Harno
15 University of Nottingham Malaysia Campus 2013 Khor Jeen Chee
16 Universiti Selangor (UniSel) 2013 Mohamed Khan Aftab Ahamed Khan
17 Universiti Utara Malaysia 2013 Adib Habbal
18 Asia Pacific Univ of Tech and Innovation 2014 Meisam Eslahi
19 INTI International University 2014 Ayyoub Akbari-Moghanjoughi
20 Nilai University 2015 Abbas Mehdizadeh
21 Universiti Malaysia Perlis (Unimap) 2016 Azremi Abdullah Al-Hadi
Student Branch Technical Chapters - 5
21 SB and 5 SB chapters
Total 963 ACTIVE members in 2015
No University/Institution Name Year Formed
1 Curtin EMBS Student Chapter 2014
2 Asia Pacific Univ of Tech and Innovation
Communications Society Student Chapter
2014
3 INTI International University Computer
Society Student Chapter
2014
4 UiTM PES Student Chapter 2014
5 UTM PES Student Chapter 2015
6 UNITEN PES Student Chapter 2016
F Total SM Total M Total AM Total GSM Total StM Total Grand Total
2014 7113 37371 255550 9352 45397 71672 426488
2015 7244 38859 252447 8323 42870 71580 421355
ACTIVE MEMBERS – IEEE WORLDWIDE
Student members comprise 27% of total IEEE membership
Members in Malaysia (2011 – 2015)
Affiliate
Member
Associate Student
Member
Graduate
Member
Member Senior
Member
Life
Member
Fellow
2011 53 89 276 364 1535 143 3 1
2012 47 83 258 489 1820 180 2 1
2013 44 68 293 598 2026 247 3 1
2014 15 58 447 685 2105 291 5 1
2015 43 49 411 552 2073 345 5 1
Ratio Student Member: Graduate Student Member in Malaysia is 4:5
Total student members in Malaysia is 963 (2015)
1% 2%12%
15%
60%
10% 0%
0%
Affiliate Member Associate Student Member Graduate Member
Member Senior Member Life Member Fellow
Members by Grade – Malaysia (2015)
Current SB membership status -2016
Student Branches 2012-2015 (Marked Red in Attached Copy 1) having constant zero memberships will be terminated. Student Branch (Marked Yellow in Attached Copy 1) whose membership is decreasing and are less than 15 are to be subjected to Project "Revamping Student Branches".
INTI, Monash, UKM, UNISEL, UTAR and Nilai (11 students)
Name of Student Branch Members in 2012 Members in 2013 Members in 2014 Members in 2015
Asia Pacific Univ of Tech and Innovation 0 0 26 31
Curtin University - Sarawak 7 30 51 60
INTI International University SB 0 0 18 4
Intl Islamic Univ Malaysia 8 9 21 24
Mara University of Technology-Shah Alam 57 97 103 22
Monash Univ Sunway Campus 3 14 3 4
Multimedia University SB 66 30 52 23
Universiti Kebangsaan Malaysia 37 35 21 11
Universiti Malaysia Sabah 16 12 18 26
Universiti Putra Malaysia 34 62 89 75
Universiti Sains Malaysia SB 37 47 62 81
Universiti Sains Malaysia SB 0 1 0 0
Universiti Selangor - Bestari Jaya Campu 0 16 3 1
Universiti Teknologi Malaysia 148 162 170 122
Universiti Teknologi Petronas 20 43 40 37
Universiti Tenaga Nasional SB 15 22 35 32
Universiti Tunku Abdul Rahman SB 53 11 10 6
Universiti Utara Malaysia SB 0 20 55 21
University of Malaya SB 64 62 68 66
University of Nottingham - Malaysia Camp 0 40 40 34
List of Activities - 2015
Number of Activities conducted for 2015
No University/Institution Name
Adm
inis
trat
ive
Mee
ting
Tech
nica
l
Educ
atio
nal
Prof
essi
onal
Mem
ber
ship
Soci
al
Oth
ers
1 Universiti Teknologi Malaysia (UTM) 2 2 - - 3 1 -
2 Universiti Teknologi Mara (UiTM) 10 18 3 3 50 4 -
3 Universiti Putra Malaysia (UPM) 6 30 10 3 2 9 -
4 Universiti Kebangsaan Malaysia (UKM) 27 12 3 3 5 7 2
5 Universiti Teknologi Petronas (UTP)
6 Universiti Islam Antarabangsa Malaysia (UIAM)
7 Universiti Malaysia Sabah (UMS) 10 3 0 1 1 5 2
8 Universiti Multimedia (MMU)
9 Monash University- Sunway Campus
10 Universiti Tunku Abdul Rahman (UTAR) 3 3 3 5 5
11 Universiti Malaya (UM)
12 Universiti Sains Malaysia (USM) 3 9 4 1 1 4 2
13 Universiti Tenaga Nasional (Uniten)
14 Curtin University Sarawak 9 31 29 3 8 6 2
15 University of Nottingham Malaysia Campus 12 1 6 1 1 1 1
16 Universiti Selangor (UniSel) 3 10 4 3 3 2 1
17 Universiti Utara Malaysia 4 2 3 2 2 2 1
18 Asia Pacific Univ of Tech and Innovation
19 INTI International University
20 Nilai University 3 1 - 1 1 2 -
SB – Executive Committee
Executive Committee
– The Branch Executive Committee is responsible for administering Branch operations and traditionally consists of the Chair, Vice-Chair, Secretary, and Treasurer. However, you can increase your support by including as many people as possible in your team, including your Counselor. The Executive Committee should meet regularly to develop programs plans, review progress, and maintain good communication. Two requirements of the Committee are to ensure that the Annual Activity Report and Officer Reporting are completed.
Annual Activity Report - Due 1 November annually
– The Annual Activity report can be found at: https://sbr.vtools.ieee.org/. It must be submitted no later than 1 November annually.
– By working toward defined goals, your Branch is able to measure and evaluate its effectiveness during the course of the year. To encourage you to complete the Annual Activity Report, IEEE Headquarters provides an incentive allotment of US$100.00 (if your Branch has more than 50 members), or US$50.00 (if your Branch has less than 49 members). Additionally, IEEE provides an incentive rebate of US$2.00 per student member at your Branch (based on your membership on 31 December of the previous year).
Officer Reporting
– Each time a new Chair or Counselor is elected, IEEE Headquarters must be notified. The report can be found at: https://officers.vtools.ieee.org/.
SB – Chair
The Student Branch Chair is the key to effective student leadership. He/she is responsible for the overall management of all Branch affairs. Some specific duties of the Branch Chair include:
Preside at all meetings of the Student Branch.
Hold regular meetings of the Branch Executive Committee.
Appoint Program, Publicity, and Membership committee Chairs promptly.
Complete the annual Activity Report - due no later than 1 November (https://sbr.vtools.ieee.org/).
Arrange for the election of new Officers annually and report via vToolsOfficer Reporting (https://officers.vtools.ieee.org/).
Ensure smooth transition of information and materials to newly elected Officers and arrange an orderly transfer of Student Branch records.
Coordinate activities with local Section and Region volunteers.
Communicate frequently with local University IEEE Student Branches.
SB – Vice-Chair
The Student Branch Vice-Chair is the junior Executive Officer. He/she should help the Branch Chair with the workload, oversee some of the subcommittees, and manage some of the activities throughout the semester.
Some of the suggested duties include:
Chair the Program and Membership Committees.
Organize field trips or special events beyond regular program efforts.
Assist the Branch Chair in following up on assigned committee responsibilities.
Perform all functions of the Branch Chair in his/her absence or upon request.
SB – Secretary
The Student Branch Secretary serves as the record keeper and historian of the Student Branch. He/she is responsible for maintaining all records.
Some of the specific duties include:
Keep detailed minutes of each meeting.
Maintain the membership roster and committee assignments on the Branch website (http://sites.ieee.org/hosting/)
Be responsible for all correspondence.
Post a calendar of events.
Ensure that the Branch Constitution and Bylaws are adhered to.
Arrange for an orderly transfer of all records to the incoming Secretary.
SB – Treasurer
The Student Branch Treasurer is responsible for maintaining the financial accounts. It is imperative that all records be kept current and as accurate as possible.
The specific duties include:
Maintain the appropriate financial accounts. Your bank account should be interest bearing and require two signatures; the faculty counselor should always be one of those signatures.
Prepare an annual budget for inclusion in the Annual Activity Report (due 1 November annually -https://sbr.vtools.ieee.org/).
Prepare the final Financial Statement for inclusion in the Annual Activity Report.
Oversee all fundraising efforts.
Arrange for an orderly transfer of all financial records to the incoming Treasurer.
SB – Counsellor
The Student Branch Counselor is a University or College faculty member, and active IEEE Member, who serves as an adviser to the Branch. The Counselor lends a sense of continuity and is a key individual whose participation is vital to the success of a Branch.
The Branch Counselor is appointed by the local Section Chair, upon the recommendation of the Student Members and the Regional SAC Chair (RSAC), and serves with the approval of the Department Head. The appointment (or re-appointment) is normally for two years, commencing July 1. Once a new Counselor is elected, report via https://officers.vtools.ieee.org/).
In addition to a vibrant and good working rapport with the student Officers, the Counselor should be in frequent contact with the Section SAC Chair. He/she should act as a liaison with the Section, the Region, and IEEE Headquarters, and should be familiar with all aspects of Branch operations.
Some specific duties include:
Ensure that information (via email generally) from IEEE Headquarters is transmitted to the student Officers.
Attend Executive Committee meetings and assist the committees.
Participate in Regional Activities Committee meetings.
Consult with the Section SAC Chair, Regional SAC Chair, or Region Director about activities or problems.
Promote IEEE Student Membership (www.ieee.org/join).
Foster good relations with the local Section and encourage students to establish regular liaison with theSectionSAC Chair.
Promote student awareness of awards, contests, and benefits of IEEE Membership.
SB – Operating Committee
Having different operating committees can help sustain a balanced, broad-reaching program of activities. By having several committees, you can also involve more of your student members in the planning and leadership responsibilities.
Some recommended committees are:
Program Committee: responsible for planning activities for the year.
Publicity Committee: responsible for advertising activities.
Membership Committee: responsible for recruiting activities.
Finance Committee: responsible for helping the Treasurer plan fundraising activities.
Nominating Committee: responsible for all elections. This committee must ensure that all candidates are active IEEE Student Members in good standing at the time of their declaration.
IEEE SB – EVENTS 2016
Training for student branch:
Leadership Camp for Student Branches – March 2016
Region 10 SYWC Bangalore – August 2016
IEEE Day 2016 – Oct 2016
Student/YP/WIE Congress Msia – Nov 2016
SCORED 2016 + FYP Exhibition – Dec 2016
Financial support- Annual Grant for student branch –March-June 2016
IEEE SB – COMPETITIONS 2016
National/International level student activities:
IEEE Mobile App Development Competition(MadC) –March – May 2016
R10 Website Contest – April 2016
R10 Blog, Tweet, Facebook and Video Competition
R10 Paper Contest for Undergrad and Postgrad
Malaysia Section Final Year Project Competition –June 2016
IEEEXtreme – October 2016
IEEE SB – AWARDS 2016
R10 SAC Volunteer Award
R10 Student Volunteer Award
R10 SAC Student Branch Award
R10 Outstanding Branch Counsellor Award
R10 Darrel Chong Student Activity Award
R10 Exemplary Student Branch Award
IEEE Malaysia Outstanding Student Volunteer Award
IEEE Malaysia Student Branch Award
IEEE Malaysia Student Leadership Award
Common problem faced by Student Branches
No Committee- nobody wanted to volunteer
Student membership too low
No activities
Some year active-some other year not active
No Budget to conduct activities
No bank account
No website
Lack of communication/co-operation between student branches
