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A}{NUAL REPORT FOR 2OI2

zyth AI{NUAL GENERAL MEETING

z}'n APRrLzor3

PERSATUAN ALUMM AOTS MALAYSIA52-A, JALAN SS 22125 Damansaralaya

. 47400 Petaling Jaya Selangor

Tel : 603 -7726 2863. Fax : 603 - 7728 2348

Email : paam@aots.orgWebsite : www.aots.ors

PRssLE)\a#7

PERSATUAN ALUMNI AOTS MALAYSIA[R.O.S Reg. No 3720/85 (Selangor) ]

No .52A , Ja lan SS22 /25 , Damansa ra Jaya ,47400 Pe ta l i ng Jaya , Se lango r Da ru l Ehsan .fet 603 -7 7 262863 F ax. 603-77 282348

E-mai l : paam@aots.org I Websi te: www.aots.org

NOTICE OF ANNUAL GENERAL MBETING

NOTICE IS I- IEREBY GIVEN that the 28th Annual General Meeting of the Alumrr i wi l l be held asfol lows:

Date/Time : 28'r 'Apri l2013 (Sunday) at 10:30 amVenue : Function Room 3"'r Floor PAAM Office

52-4, I ALAN SS 22125 Damansara laya 47400 Petaling Jaya, Selangor

AGENDA

l. Address by President, Mr Tan Teng Ek

2. To receive the Annual Report from PAAM for tlre year 2012 that will include:

i) Confirmation of the Minutes:a) 27't'Annual General Meeting held on 22"d April2012

b) EGM held on 10'r ' June 2012ii) Reports from the Central Committee, Sub-Committee and Branches

3. Presentatiorr of Statement of Accounts for Year Ended 3l'r Decemb er 2012

4. Proposed amendments to PAAM Constitution in regard to AGM & EGM

5. Any other business of which prior notification has been received

Yap Choon MingActing Honorary General Secretary Dated this 6tr' March 2013

Note:Please contact PAAM office to confirm your attendance by I 3'r' April 20l3

'l'he registration desk will be opened'at 08.30 am. There will be a Tea Talk on "TAXES -

RESpONSIBILITIES" in the morning from 09.00 am - 10.00 am, followed by AGM at l0.30arn.

Lunch will be served from 12.30 Pm'

PROGRAM FOR 28.h APRIL 2013

09.00 am - 09.45 am Registration of Members

09.45 am- 10.30 am Tea Talk on "Taxes - Responsibilities"

10.30 am - 10.35 am welcome Address by the President of PAAM

10.35 am - 12.30 pm AGM Proper (please refer to Notice)

12.30 pm - 13.30 Pm Lunch14.00 pm End of Program

Proposed arnendments to PAAM Constitution in regard to AGM & EGM

Current clause on Art ic le 6 General Meeting6.4 The Honorary General Secretary shal l send to al l members, at least 14 days before the

Annual General Meeting, an agenda including copies of minutes and reports, togetherwith the audited accounts of PAAM for the previous year. Copies of these documentsshal l also be made avai lable at the registered off ice of PAAM for the perusal ofmembers.

Proposed Amendment:6.4 The Honorary General Secretary shal l send to al l members, at least 14 days before the

Annual General Meeting, an agenda including copies of minutes and reports, together withthe audited accounts of PAAM for the previous year. Copies of these documents maybe inthe form of an electronic media and thev shall also be made available at the registeredoffice of PAAM for the perusal of members.

Rat ionale for the amendment:This method of sending notice of meeting, agenda, minutes and reports of AGM as well

as audited accounts of PAAM wi l l be more environmental ly fr iendly and cost saving. l t is also in l ine withthe changing trend of going paperless for many corporat ions and NGOs in the conduct of their generalmeetings.

Current clause on EGM Art ic le 6.66.6 Notice and agenda for an Extraordinary General Meeting shall be forwarded by the

Honorary General Secretary to all members at least fourteen (14) days before the datefixed for the meeting.

Proposed Amendment:

6.6 Notice and agenda for an Extraordinary General Meeting, which mavhe in electronic

form, shall be forwarded by the Honorary General Secretary to all members at least

fourteen (1a) days before the date,fixed for the meeting,

Rationale for the amendment:

This amendment is in l ine with the amended Clause 6.4 of the above.

The above is tabled for the AGM's del iberat ion and acceptance'

PERSATUAN ALUMNI AOTS MALAYSIA

CONTENTS

A MESSAGE FROM MR. TAN TENG EK,PRESIDENT OF PERSATUAN ALLA4NI AOTS MALAYSIA

B ANNUAL REPORT FOR TI{E YEAR 2OI2l. Patron2. Panel of Advisors

3. Central Committee Members forYear 20124. Summary of Events foryear20125. Central Committee Meetinss6. Membership

7. Tea Talks and Other Activities8. Japanese Language Courses9. Sub-CommitteeReports

a. Training & Developmentb. Entrepreneurship (PME)

c. Sociald. Membership Supporte. Publication

10. The Office

1 I . a) Minutes of the 27th PAAM Annual General Meeting held on 22"d April 2012b) Minutes of the EGM held on lOth June 2012

12. a) Treasurer's Report And Auditors Reportb) Audited Accounts For The Year Ended 2012

13. Report & Financial Statement From Alumni Branchesa) Johor Branchb) Sarawak Branchc) Sabah Branch

MESSAGE FROM THE PRESIDENT, Mr. Tan Teng Ek

Even before the Tsunami hit Japan two years ago, the Japanese Government was already cutting downtheir public expenditures, especially ODA (Ofncial Development Assistance) funds which are used tohelp developing countries.

As a result of these drastic financial measures, AOTS Japan (or now renamed as HIDA) had to closemany representative offices around the world including that of Kuala Lumpur. Another consequence ofthis ODA cut was that subsidized training programs were discouraged, instead self-financing programswere encouraged. This had made it very difficult for many Aors Alumni Associations to operate _

obviously, PAAM was not exempted.

Despite all these setbacks, I am proud to announce that we had managed to launch someactivities/programs for the benefit of our members; some recent ones being the successful AOTS AnnualDinner held on November 2012 and a two-day program on "Green Procurement in the Supply ChainManagement" held on 4 - 5 March 2013.

We will shive to be more active in the coming months but we will definitely need your valuable inputs aswell as support/contributions to make things happen.

Thank you and warmest regards,

Tan Teng Ek

President

3 March2Dl3

ANNUAL REPORT

For the period from 1 January 2012 to 3l December 2012

PATRON:Y.B Dato' Sri Mustapa Mohamed(Minister of the ministry of International Trade and Industry, Malaysia)

PANEL OF ADVISORS:Tan Sri Amirsham A.AzizChairman of the Malaysian Investment Development Authority

Datuk Lim Fung CheeChairman of Hasil Bumi Sdn. Bhd

Encik Badaruddin Mohd AriffChairman and Managing Director of P&G Network Sdn. Bhd

Mr. P. KandiahKAAS International Sdn. Bhd.

COMMITTEE MEMBERS FOR YEAR 2OIII2OI2

PresidentVice PresidentHon. General SecretaryAsst. Hon. Gen. SecretarvHon. TreasurerAsst. Hon TreasurerMembers

Mr. Tan Teng EkMr. Yang Chor LeongMs. Maggie Yap Cheng I{ong (Resigned 10 October 2012)Mr. Yap Choon MingMr. Khor Kai TongMr. How Chee SengMr Siao Kent WahEn Khairuddin IshakMr. Lee Hock LeongEn. Mohd Hakim Mohd NorEn Lokman HusseinEn A.Aziz Y.KamaruddinMr Nadaraja A/L Arumugam (Resigned October 2012)

ATTENDANCE OF CENTRAL COMMITTEE MEMBERS from Apr20l2-Dec2012

Mr. Tan Teng Ek - 8/8Mr. Yang Chor Leong - 8/8Mr. How Chee Seng- 8/8En Khairuddin Ishak - 7/8Mr Yap Choon Ming - 7/8En. Mohd Hakim Mohd Nor - 7/8En. A. AzizY. Kamaruddin - 6/8Mr. Siao Kent Wah - 6/8Mr. Lee Hock Leong - 5/8Mr. Khor Kai Tong - 5/8En Lokman Hussien - 5/8

SUMMARY OF EVENTS FOR YEAF.?OIZ

- 7'h AFRO ASIAN Entrepreneurs Program (AAEP) on 7'r'- l4'h Feb 2012

- Annual General Meeting on Sunday 22"d April2012 atFunction Room Pahlawan 3, The Summit Hotel

Subang USJ

- In House Japanese Language Training on l6th April - 9th July 2012

- Japan Homestay, Tokyo 2012 May - June 2012

- Homestay Program in Japan on 24't'May - 2"d June 2012

- Hippo family from Korea Homestay Experience in Malaysia 2nd - 5th June 2012

- Courtesy call on MIDA Chairman on 3'd Nov 2012

- PAAM Nite 2012 on l0'h Nov 2012 at Sunway Lagoon Club

- FOSAAS Convention at Makati-Philipines on l4'r' -17th Nov 2012

MEMBERSHIP

The current rnembership as at 3 1.12.2012 stands at:

Life MembersOrdinary Members (Active)Associate Members (Active)Affiliate Menbers

JAPANESE LANGUAGE COURSES

628750/.

Class for In-House (companies)

Level Duration No. of Pax Companies & Sensei Sensei

Basic I (A) 22t5/2012-18/12/2012 t 8 Canon Opto (M) Sdn. Bhd Misako Matsunoshita

Basic I (B) 23/5/2012-12/12/2012 l 7 Canon Opto (M) Sdn. Bhd Chia Leng Hiang

Basic II 28/5/2012-17 /12/2012 2 l Canon Opto (M) Sdn. Bhd Misako Matsunoshita

Intermediate II 30/5/2012-25/u20r2 8 Canon Opto (M) Sdn. Bhd Chia Leng Hiang

Basic 1 r0/3/20r2-r5/10/2012 t6 Sekolah Menengah Sri Kdu Tokuda Ryuichi

lntermediate I r8/6/20r2-ra/7/2012 10 AEON Co. (M) Sdn. Bhd Misako Matsunoshita

Basic I -

Intermediate IIt5n2/2012-3/3/2013 I Denso Misako Matsunoshita

SUB-COMMITTEE REPORTS

(1) TRAINTNG & pEVELOPMENT

Chairman : Mr. A AzizY Kamaruddin

: Mr. Yans Chor Leons & Office Staff

- Sometime in Dec 2012 the Sub-Committee headed by Mr Yang started preparing for a Training on: Green

Procurement in Supply Chain Management which was successfully conducted on 4d' and 5d' March 2013 at

Holiday Villa Subang Jaya.

(2) ENTREPRENEURSHIP (PME)

Chairman : Mr. Yang Chor Leong

Supported : Mr. Yap Choon Min- Sometime in October 2012 the Sub-Committee headed by Mr Yang star-ted preparing for an international

seminar for the 8th Afro Asean Entrepreneur Program which was successfully held on 28'h Jan - 4'h Feb 2013 at

the International Youth Center, Jalan Cheras KL.

(3) SOCIAL

Chairman : Mr. Siao Kent Wah

Supported : En Lokman Hussein- The Sub-Committee & Oflice Staff planned and successfully completed the2012 PAAM Annual Dinner

which was held on l0'h Nov 2012 at Sunway Lagoon CIub, Bandar Sunway

(4) MEMBERSHIP SUPPORT

Chairman : Mr. How Chee Seng

Supported : Haji Mohd Hakim & Office Staff

(s) PUBLTCATTON

Chairman : Haji Mohd Hakim ( Resigned Dec2012)

Supparted : Tan Teng Ek & Office Staff- A total of three issues of the PAAM Newsletters were published in2012 to communicate with PAAM

members and supporters the various news and activities of PAAM.

THE OFFICE ADMINISTRATION

Staff: Mr. Jeyapal

Internship StudentAimi Aina bt Supian

Dewi Maslina bt Amran

Nor Yusra Atika bt Samsudin

(l2th December 2011- present)

(2 l " Decemb er 2012 - present)(2 1 't Decemb er 2012 - present)

(2 1 " December 2012- present)

MINIJTES OF THE

27TH ANINIJAL GENERAL

MEETING OF PAAMHELD ON

22"d ApriI2012

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PERSATIJAN ALI]MM AO S MALAYSIA (PA AIWNO. 52.A, JALAII SS 22125. DA\4A.NSARA JAYA.47400 PETALING JP^YA, SELANGOIT, MAIA\'SIA-TEL:03-7'126 2863 FAX: 03-'1728 2348 I 7'i26'1269E -rr a il : p aan(@p o.jating.ml, Websrte : \{\\, w. ao rs. org

N{ inutes of the 27th AGM of t r re Pcrsatuan Alumni AOTS Malaysia (pA,rNI)hcld on 22ud '{pri l 2012 at Surnrnil f lorcl, USJ Suhang, Selangor Darul Ehsan.

htlencler-rce: as per attendance list

With sufficierit quorum, the meeting commenced at l0.45am

Adoption ofAnnual Report for20llThe CCM Report for 201I was tabled for the meeting's consideration and deliberation. Upon the proposal of MrLee Eh Sin and seconded by Mr Lim Eng Swee , the CCM Reporl was passed by the AGM.

Adoption of Audited Accounts for 2011The Audited Accounts of PAAM for 2011 r'rere tableci for the meeting's consideration and deliberation. Uporr theproposal of En Zamrud Bin Mansor and seconded by ivlr liock Leong the Financial Report ivas passed by theAGM.

.

Dissof ution of Central Ccmmittee Members 20fi -2012

With the dissolution of the Central Comnrittee for 2010-2012, En. Zamrud Bin Mans',lr rvas unanimcrusl_v proposedto be the Election Chairman.

Elcction of the Central Comnrittec Members

Results from the election held ft-rrthe Centlal Committee for period of 2012-2014 were as tbllows:-

PositionPresidentVice PresidentHon. SecretaryAsst Hon. SecretaryHon.'IreasurerAsst Flon. TreasurerCommiftee Members

Auditors

CandidatesYang Ciror Leong vs Aziz KamaruddinA Aziz Kamaruddin (uncontesled)Maggie Yap CH (uncontested)Dr Thiagaraj (volunteered)Khor Kai Tong (uncontested)Yap Choon Ming (uncontested)Mohd Hakim (uncontested)Harziel Effendi (unconrested)Raymond Chang (uncontested)How Chee Seng (uncontested)Karen Lim (uncontested)Mohd Ismail Bin Abu Bakar (volunteered)Saifuddin Bin Badaruddin (volunteered)

Lim Eng Swee and Richard Eng

Vy'on bvYang Chor LeongA A,ziz KamaruddinMaggie Yap CFIDr ThiagarajKhor Kai TongYap Choon N{ingMohd HakimHarzielEffendiRaymond ChangHorv Chee SengKaren LimN{ohd Ismail BiLr Abu BakarSaituddin Bin BaCaluddin

Mr. Yang welcomed the newly elected members to the Central Comrnittee.

There being no other matters to discuss, the meetirrg adjoumed at i2.00pm.

Minutes recorded by Confirmed by

Hon General Secretary

ATTENDANCE LIST OF 27TH ANNUAL GENERAL MEETINGDATE :22ND APRIL2O12

NO. NAME MEMBERSHIP SIGNATURE1 CHEOK YEW FOOK 4312 RICHARD ENG SOOI TEE 0631 &d&a^&3 MA MENG FOOK N\ 0-0 5 f,a-^'r\\,4 HOW CHEE SENG Lel--.-z-,tc /h- /o_-u {Lo rt\--,5 KOH LAY CHAI )GDt \ 44:-6 YEONG SOON SENG (

7 JERRY LEE CHEWA TINqI

DR MD YUSOFFCHANG FUNG SANG, RAYMOND 0657

10 LEE EH SIN . L 0171 t0.

11 HARZIEL EFFENDIE BIN HADI 0659lv

12 YANG CHOR LEONG ,. Y 061913 TAN TENG EK14 '/ (bn KAi roNG15 MOHD HAKIM MOH NOR M 0647 vlurs2r,. /116 BALAGANESH G PAVAD$YI o529 i

'/ft'89

17 KAREN LIM18 YAP CHOON MING Y 0048 \xu19 SEOW THONG SENG 0656

. v /

u"_21

ZAMRUD B. MANSOR i 0529 ,)\

MOHD GHA-\LI ABU BAKAR 064622 MAHANDRAN 0509 "/a23 MAGGIE YAP /'14<4^)24 ANG LEONG HUAT 0632 W25 NG KOK LEONG 0625 ,w26 MAHANI MOHAMED o404 ,-116.rr{27 WONG HUN SUN28 KELLY LEE PING HUN29 CHENG SAM TUNG 01 51 \^ tr .'30 YUP YUN FUNG Y 001 /NN=r-=-31 t f l,1 6: rv6 qwca ( V^- ,L

MII{TJTES OF THE EGM MEETNGOF PA rM

HELD ON

lOthJLII{E 2012

PERSATUAN ALTJMNI AOTS MALAYSIA (PAAM)NO. 52-A, JALAN SS 22/25, DAMANSARA JAYA,47 4OO PET ALING JAYA, SELANGOR, MALAYSIA.TEL: 03-7726 2863 FAX: 0-1-7'128 2348 I 7726 7269E-rnail: paarn@pojaring.my Website: www.aots.org

MINUTES OF PERSATUAN ALUMNI AOTS MALAYSIA (PAAM) EGM. HELD ON IO JUNE 2OI2 A"I lO.3OAM AT PAAM OFFICE

Attendance: as per attendance list.1. Announcement of quorum

The meeting was called to order when the General Secretary, Ms Maggie Yap arulouncedthat a quorum was present.

2. EGM proceedingsIt was explained to the meeting that purpose of the EGM was to regularize the election ofthe Central Comnaittee members. It had been pointed out to PAAM, after the iast AGMheld on 2210412012, that two irregularities had been observed in the election of CCMoffice-bearers in respect to the election of President and certain Ordinary Cornmitteemembers who wdre not members of PAAM. Article 7 of the Constitution was cited ie

i. President shall not hold three consecutive terms of officeAs per Constitution Article 7 Central Committee on election of President:

7-2a 'Nam€s for tha above offices shall be proposed and seconded andelection shall be by a simple maiority vot€ of tfie mernbers at thoAnnual Genenal MeeUng.. Alt of ths Office Bearers shall ba ellglble6or reslection provided always that tfie office besrers of Presldent,Vlce-President, Honorary Se'cretary, Honorary T'rgasurer shall notbe eligible for re-election for tfiree consecutiva t€rrns..

Central Committee mernbers hall be life membersAs per Constitution Article 7 Central Committee on election of Committee members:

T t - r e O f f i c e B e a r e r s o f P A A M a n d e v e r y o f f i c e i p e r f o r r n i n g

executiva lunctions in PAAI\^,sFra.l l be Malaysian Cit izens and a'

life r.rrernber of PAANT-

Before the commencernent of the EGM. members unanimously agreed to accept theTreasurer's Report and the audited Accounts for 201I/2012 and CCM's Report for201112012 that were tabled and passed during the last AGM held on 2210412012. Themeeting agreed to only hold the election of officer-bearers.

The meeting unanimously elected Mr Theodore Wong to be the Election Chairman. Thenames of the following members were duly proposed, seconded and elected:

i i.

i l

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PERSATUAN ALI.IMM AOTS MALAYSIA IPAAM)NO. 52-A, JALAN SS 22125, DAMANSARA.TAYA,47400 PETALING JAYA, SELANGOR, MALAYSIA.TEL: 03-7726 2863 FAX: 03-7728 2348 I 7'126 7269E-mail: paam@pojaring.my Website: www.aots.org

POStTION NAME

PRESIDENT TAN TENG EK

VICE PRESIDENT YANG CHOR LEONG

HON. GEN SECRETARY MAGGIE YAP

HON. ASST. GEN SECRETARY YAP CHOON MING

HON. TREASURER KT KHOR

HON. ASST.TREASURER HOW CHEE SENG

ORDINARY COMMITTEEM E M B E R S

SIAO KENT WAH

KHAIRUDIN ISHAK

LEE HOCK LEONG

MOHD HAKIM

LOKMAN HUSSEIN

A.AZIZ Y.KAMARUDDIN

NADARAJA A/L ARUMUGAM

AUDITORSUBRAMANIAM NARAYAN

VALERIE L .F , CHONG

4. President's speechThe neq, President Mr Tan Teng Ek, in his speech, thanked members for the confidence

. given to him and the new Central Committee to lead PAAM.

He urged all members esp the CCM to work together as a team in making PAAM strongby coming out with more programs and activities for the benefrt of the generalmembership.

5. Meeting adjournedThe meeting noted a suggestion that PAAM Constitution should be further studied and ifneed be, to amend accordingly to make it clearer and suit the needs of the present time.

There being no other urgent matters, the EGM adjourned.Recorded by: Verified

j"\WHON. GEN SECRETARYDate:

AN TENGIPRESIDEN

Date: 5f t l&ry

ATTENDANCE LIST FOR EXTRA ORDINARY GENERAL MEETINGDATE : 10th June 2012 (Sunday) at 10:30am

VENUE: PAAM Training Room, 3rd Floor

NO. NAME MEM BERSHIP sl6Nnrunr

1 A.AZIZ Y.KAMARUDDIN 0089 qrI ( , / L/o,- r.{

/ | t)-''"

2 ANG LEONG HUAT 0632-X

3 AZADDIN ABDUL AZIZ 027 r

4 AZIZ @ FIKRI MOHAMMAD a467 &=)5 cHEoNG LYE FooN Nr\a.io,) 0035

. . . , . .1 . . , . : . : . j . . .1 , : , . , : . . , . ; j . .1 , . . . . : - i . . . . . : . . . , . , : . . : t . . . t . . . . . . . . , , , , . . , . , , , . : ._ , : . , , , , t . , ,==::!:+j#i.^#i:ili*i-iiil.ii*ii:+#.*+,

CHIA JIN SIAN, HENRY *v7 CHONG SIOW YEN 0622 ^\/NVI HOW CHEE SENG 0011_

/ ) ^

9 ISMAIL B. HASHIM 0274

10 KOH YOON HEN 0505

t1 LEE EH SIN a77 1

L2 LEE HOCK LEONG 0307 br13 LIM BOON HONG, SHARON 0269 t\L4 LIM ENG SWEE 0530

15-- YAP CHENG HONG, MAGGIE 0s99 \\"{(b16 MOHD HAKIM MOHD NOR 4647

ATTENDANCE LIST FOR EXTRA ORDINARY GENERAL MEETING'DATE

: 10th June 2012 (Sunday) at 10:30am -

VENUE: PAAM Training Room, 3rd Floor

L7 NG KOK LEONG 0625I frt

18 NGEAM TSE PING 0682

19 P.BALAGANESH 0529 lw20 SIAO KENT WAH o4z3 ,4\\\^2L YANG CHOR LEONG 0619

0048t \

\,/!r*ri:==:-f .1.:"ri .:-;r,'f l=:ri:.',' !t:l!in:

23 ZAMRUD MANSOR 0646

24gtuc,

CHANG FUNG SAN€, RAYMOND 05s7

25 KOH LAY CHAI, ERIC 0008

26 TAN TENG EK 0329 i'tu}ffi,v")zl YEONG SOON SENG 005r.

II _s\

28 THEODORE WONG 0331 I YI29 LOW KIANG an_4 \.,--ztu30 LEE CHEW TIN, JERRY 0L34 U31 GOH POH HOON, WINNIE

i

0278 ,i

32 DR. IR. ABDUL MIZ ABDUL RAHMANi

0459 !

ATTENDANCE LIST FOR EXTRA ORDINARY GENERAL MEETING

DATE : 10th June 2012 (Sunday) at 10:30am

vENUE: PAAM Training Room, 3rd Floorl

( t42

REPORT FROM THE TREASURER

This is to confirm that the financial statements of Persatuan Alumni AOTS Malaysia for the year ended31 December 2012'have been prepared to the best of our knowledge in accordance with the requirementsof the Registrar of Societies.

Prepared by: (:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . (Khor Kai Tong, Honorary Treasurer)

REPORT OF' TTTE AUDITORS

We have examined the accounts of PAAM and obtained the information and explanations required by us.

In our opinion, the accounts of PAAM are properly drawn up so as to give a tnre and fair view of the state

of affairs of the Association as at 3l December 2012.

t,Q

:HValerie L.F Cheong

Honorary Auditor

Dated ;20tn March2072

iam Naravan

Honorary Auditor

PAAM'S 2012 ANNUAL

ACCOLINTS

PERSATUAN ALUMNI AOTS MALAYSIA

BALANCE SHEET AS AT 31 DECBMBER 2012

' 2012 2011RM RM

Property, Plant & Equipment

BuildingRenovationEquipmentFurnitqq & FittingsComputers

Current Assets

Cash In Hand rCash In BankFixed DepositsOther Debtors; Deposit & Prepayrnent

Current Liabilities

Other Creditors & Accruals

Members'Funds

Balance B/F From Previous Year

Excess of Income Over Expenditure

Balance C/F To Next Year

846.0331,247.46

476,567.87t2.844.8s

521,500.21

46 .1386,329.42

363,875.327.722.00

457,972.87

(28,340.12) (17,612.40)

1,814,394.79 1,763,088.13

1,763,088.13

51,306.66

r ,697,r97.53

65,890.60

1.8r4.394.79 1"763"088.13

I ,3 I 1,945.00222.00

4,195.001 ,198 .503,684.20

I,321,234.70

1,3 I 1 ,945.00332.00

5,876.561,479.303,094.80

I,322,727.66

PERSATUAN ALUMNI AOTS MALAYSIA

INCOME STATEMENT FOR THB YEAR ENDED 31 DECBMBER2012

2012

r. MEMBERSHrPsusdcnrPTroNs

Ordinary'LifeEntrance feeAffiliate

2. TRAII\{INGPROGRAMMES

GrantJapanese Language CoursesAfro-Asiair Enterpreneurs ProgrammeTea-TalksKaizen Seminars

QC Problem Solving Approach (Quality Control)Project Management

3. PROJECTS / SOCIAL ACTIVITIES

FOSAAS Convention & WNF CommitteeAnnual DinnerMini Tanabata MatsuriHIPPO Home Stay PrograrnmeTechnical Translation Services

4. INVESTMENTS

Fixed Deposits InterestBank lnterestRental lncomeMiscellaneous Income

600.0040.00

400.00 640.00

60.00300.0040.00

10,046.0076,380.6073,396.06

(30.00)

(5 ,817.10)(10,29.35)

2,923.69

(13,245.77)

12,692.551,275.90

66,660.00

80,628.45

99,792.66 49,304.37

RM RM20lL

34,r49.9519,208.13(2,0s 1.00)

(s2.es)(2,183.40)(1,086.36)1,320.00

i:,lzs.oo;(3,453.00)

31,797.00

24.359.00

11,936.99t,256.93

82,930.00

96,123.92

TOTAL INCOMF; 167,575.34 170,427.29

PERSATUAN ALUMNI AOTS MALAYSIA

INCOME STATEMENT FOR TFIE YEAR BNDBD 31 DECEMBER 2012

2012 . 20llRM RM

LESS : EXPENDITURE

AGM ExpensesBank ChargesDepreciationpptgrtainmentGifts & DonationInsuranceLicence Fee

t

Maintenance of Office Premise

Maintenance of Office Equipment

Maintenance of Homepage

\4edical Eipenses

Miscellaneous Expenses

Meeting & Travelling Expenses

Newsletter

Printing & Stationery

Professional Fees

Quit Rent & Assessment

Sundry, Newspaper & Periodicals

Service Tax

EPF Contribution

SOCSO Contribution

Salary

Utility, Telecommunication & Postage

TOTAL EXPENDITURE

4,819.7037.00

4,705.963,647.08

962.9s1,300.003,850.001,170.001 ,110 .00

50.00

3,454.054,280.002,777.003,100.003,051.901,224.70

186.005,83 1 .00

743.9s46,976.539,989.08

103.266.80

64,308.54

(13,001.88)

51,306.66

1,763,099.13

2,979.37238.00

10,888.541,262.45

10,200.00962.9s

2,335.50

178.00410.00323.00

1,484.004,053.492,200.002,050.853,100.003, r74 .824,352.I5

186.002,970.00

39s.6028,912.09r0,919.20

94,r76.0r

76,251.28

( i0,360.68)

65,890.60

1,697,197.53

I]XCESS OF INCOME OVER EXPENDITUREBEFORE TAXATION

Taxation

EXCESS OF INCOME OVER EXPENDITUREAFTER TAXATION

Balance B/F From Previous Year

BALANCE C/F TO NEXT YEAR 1.814.394:79 1.763.088.13

REPORT FROM BRANCHES AND

FINANCIAL STATEMENT FOR PERIOD

FROM l'tJANUARY 2OI2TO

31't DECEMBER 2OL2

Sarawak Branch Report

As attached report

Johor Branch Report

For the whole of 2012, Johor Branch did not have any program/activity.

Sabah Branch Report

For the whole of 2012, Sabah Branch did not have any program/activity.

Persatuan Alumni AOTS Malaysia (Sarawak Branch)

Annual General Meeting

On 3O January 2013 at

The Rakutei Japanese Restaurant

The meeting commences at 72.00pm

Attendees:

1. Mr Victor Hi i Lu Thian

2. Mr Hsiung Kwo Fang

3. Mr Sun Nan P ing4. Mr Henry Hi i

5. Mr Liaw Moo Thian

6. Mr Louis Hi i

7. Mr Fong Fui Yee

8. Ms Rebecca Ong

Absent with apologies:

1. Mr Paul Pusin

2. Mr Marcellinus Meron

Address by Mr Victor Hii [u Thian, PAAM (Sarawak) ChairmanThe Chairman extended his warm welcome and thanked the members for their presence.

Last year (2072) not many people participated in the training programmes due to the earthquakeand radioactive cases in Japan, programmes were not suitable and a lot programmes were alsocancelled due to insufficient number of participants.

This year we shall commit ourselves to do more ?ctivities. We can liaise with Japanese Association tov conduct Japanese languages program. Promote,and attract more participants to participate in the

Hippo Homestay programme. We may integrate some of AOTS proBramme with other associationsuch as FMM or SMA.

Mr Henry Hii has submitted his resignation as secretary. We shall elect a new secretary later.

Lastly, we shall arrange more gathering for the members this year.

Presentation and adoption of Statement of Accounts for the year ended 3!.tZ.ZOltMr sun Nan Ping (treasurer) presented the accounts statement. see Appendix.

Proposed by : Mr Victor Hii

Seconded by: Ms Rebecca Ong

L12

Election of committee member

New office bearers elected as follows:

Chai rmanVice ChairmanSecreta ryTreasurerCommitteemember

Auditor

Rebecca Ong Ai Wen

Secretary

Planning for this year

. Mr Fong Fui Yee proposed YKGAC to invite AOTS to participate in their sports activities.r Mr Vict6r hope to send at least 1 pe6on to participate in the Hippo Homestay programe Mr Fong Fui Yee will contact with AOTS KL for more details on the 5s/Kaizen training. Mr Victor

mentioned that we can use YKGI as the role model company for this programme.

. Mr Louis Hii proposed to compile all the members name list and create an email group account

so that we can use this account to update the members on any updates. Mr Sun Nan Ping wi l lpass the members listing to Ms Rebecca Ong for compilation.

Being no other motters to discuss, the meeting adjourned ot 7.30pm.

Checked by:

MrVictor Hi i (Proposed by: MrSun Nan Ping, Seconded by: Mr Hsiung Kwo Fang)Mr Hsiung Kwo Fang (Proposed by: Mr Victor Hi i , Seconded by: Louis Hi i )Ms Rebecca Ong (Proposed by: Mr Victor Hii, Seconded by: Mr Hsiung Kwo Fang)Mr Sun Nan Ping (Proposed by: MrVictor Hi i , Seconded by: Mr Fong FuiYee)Mr Liaw Moo ThianMr Henry Hi iMr Louis HiiMr Fong FuiYeeMr Marcel l inus MeronMr Marcel l inus Meron

Vietor Hii Lu Thian

Chairman

212

AOTS ALUMNT ASSOCTATTON (SARAWAK BRANCH)

INCOME & EXPENDITURE STATEMENT AS AT 31.12.21fi

RM

300.00735.50

4,039.607.50

1,035.50

- fa7*t64,047.1A

(3,011.60)

RM

tNcoME t?ltlr'bo"r1+SE #A[AR FEE REGEIVABLEFD INTEREST

LESS EXPENDITURE

EVENT EXPENSESBANK CHARGES

:

NEHURPLUS

#rN NSN PNG V{t*, pps kacsLLliul

AOTS ALUMNT ASSOCTATTON (SARAWAK BRANCH)

BALANCE SHEET AS AT 31.12.2}fi

FIXED ASSETS

OFFICE EQUIPMENT

CURRENT ASSETS

BANK

CASH

FIXED DEPOSIT

NET ASSETS

PRESENTED BY:

ACCUMULATED NETASSI

NET SURPLUS

RM

8,325.60

6,441.16

102.61

20,868.52

38,749.49

(3,011.60)

RM

8,325.60

27,412.29

35,737.89

35,737.89

AUDITOR ^ .

t"ry.rutt-ci a^iltt A