rspo public audit report rspo standard (in current version) · management (scheme) coordinates and...

RSPO PUBLIC AUDIT REPORT FELDA - KOMPLEX WAHA

RSPO STANDARD (in current version)

agroVet GmbH - agroVet GmbH -

Head Quarter: Office Malaysia:

Königsbrunnerstraße 8 3rd Floor, Wisma RKT, No: 2 Jalan Raja Abdullah

A-2202 Enzersfeld 50300 Kuala Lumpur

Austria Malaysia

www.agrovet.at

RSPO Audit Report Felda Komplex Wa Ha / 2011

2

Enzersfeld / Kuala Lumpur |Public Version 28.05.2012

TABLE OF CONTENTS

1. Scope of the Certification Assessment 1.1 General Comments

1.2 Location (map and GPS), mill and/or hectarage statement

1.3 Description of supply base (fruit sources)

1.4 Date of plantings and cycle

1.5 Other certifications held (ISO etc)

1.6 Organizational information / contact person

1.7 Tonnages certified

2. Assessment Process 2.1 Assessment methodology (program, site visits, etc.)

2.2 Date of next surveillance audit

2.3 Lead Assessor / assessment team

2.4 Certification Body

2.5 Outline of how stakeholder consultation was managed

3. Assessment Findings 3.1 Summary of findings (template required) – available within 60 days

3.2 Identified Non-Conformances and Noteworthy positive comments

3.3 Issues raised by stakeholders

4. Certified organization’s acknowledgement of internal responsibility 4.1 Formal sign-off of assessment findings

5. Attachments 5.1 Report Confirmations (certification department and client)

5.2 Abbreviations


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1. Scope of the Certification Assessment

1.1 General Comments

1.1.1 Structure of FELDA – Federal Land Development Authority

FELDA was founded on 1st July 1956 under the Land Development Act 1956. It has a chairman who steers the organization (with the

advice of board of directors) and a Director General who runs the organization at the highest level.

FELDA functions provided under the Act (Amendment 1991) are as follows:

Carry out and implement land development projects.

Promote, facilitate and implement the development, management and economic, social, agriculture, settlements, industrial

and commercial as well as other ancillary activities in the areas where authorized Felda land development projects or areas

owned by FELDA and the company.

Implement activities that will help modernize the agriculture sector in areas where Felda authorized governing, especially in

activities related to production, processing and marketing of agricultural produce and livestock.

Assisting, guiding, advising, managing and coordinating the placement of social activities, agricultural, industrial and

commercial development in the FELDA.

See: http://www.felda.net.my

http://www.felda.net.my/


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1.1.2 FELDA Holdings BHD

Felda manages all the settlers (smallholders) and their settlement (Felda Schemes). Felda formed a holding company (Felda Holdings) to

venture into business and provide services to Felda Group.

See: http://www.feldaholdings.com/content.php?h=61

Felda Holdings' largest shareholder is the Felda Investment Co-operative (Koperasi Permodalan Felda or KPF) which holds 51% ownership

of equity. This makes an exemplary model of a company whose ownership by Felda settlers, their own employees and beneficiaries are

institutionalised within its corporate structure. Felda Global Ventures Holdings Sdn Bhd (Felda Global), a wholly-owned subsidiary of the

Federal Land Development Authority(FELDA), holds the remaining 49% equity, while, the Minister of Finance Incorporated has one

Golden Share.

Amongst those are the Felda Palm Industries Sdn Bhd (that operates all the 70 palm oil mills in Felda), Felda Technoplant Sdn Bhd (that

manages the replantings of Felda schemes when the time is due).

1.1.2.1 Corporate Structure of FELDA Holdings

Felda Holdings is one of the largest holding companies in Malaysia with a total of 56 companies in their stable, of which 47 are fully

operational and 9 are dormant. Of these companies, 15 are direct subsidiaries and 18 are indirect subsidiaries with a combined capital

of RM1.1 billion. In addition, there are 16 associates worldwide, two joint ventures and five investment companies.

See: http://www.feldaholdings.com/content.php?h=1060&lang=EN

http://www.feldaholdings.com/content.php?h=61

http://www.feldaholdings.com/content.php?h=1060&lang=EN


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1.1.2.2 Direct subsidiaries of FELDA Holdings BHD

FELDA Holdings Bhd

FELDA Plantations Sdn Bhd

FELDA Palm Industries Sdn Bhd

FELDA Agricultural Services Sdn Bhd

FELDA Technoplant Sdn Bhd

FELDA Johore Bulkers Sdn Bhd

FELDA Transport Services Sdn Bhd

FELDA Rubber Industries Sdn Bhd

FELDA Malaysia Cocoa Manufacturing Sdn Bhd

FELDA FPM Sdn Bhd

FELDA Prodata Systems Sdn Bhd

FELDA Engineering Services Sdn Bhd

FELDA Security Services Sdn Bhd

FELDA Travel Sdn Bhd

FWQ Enterprise (PVT) Ltd

FELDA Enterprise Sdn Bhd (dormant)


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1.1.2.3 Certification relevant structures

Felda Management System

Felda is responsible in all aspects of settler development except on the field operation such as harvesting, manuring and upkeep, (which

the settlers are supposed to do themselves) with the advise and trainings given by Felda or its subsidiaries. Nevertheless the Felda

management (Scheme) coordinates and keeps record of all activities and input/outputs. Occasionally there bound to be some settlers

whom are not able to do the field operations themselves, Felda assists them by contracting the work on their behalf.

FTP Management system

When replanting is due, an agreement is sought with the settlers and Felda appoints Felda Technoplant to take care of replanting and

associated field activities. FTP then appoints suitable contractors to carry out the task. Not withstanding this, some settlers (very-very few)

opt to do replanting themselves and thus doesn’t come under the FTP Management system. These settlers are termed as independent

settlers but nevertheless Felda continues to give the technical advice.


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1.1.3 FELDA Time Bound Plan for achieving certification (according 4.2.4 of RSPO Certification Systems)

1.1.3.1 Mills and Plantations projected for RSPO certification in 2010

Name of Mill Name of

plantation/projetcs

Planted

area

Address

Padang Piol

FTP Padang Piol 2,870.60 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Jenderak Selatan 1,017.81 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Jenderak Utara 2,173.29 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sg. Retang 2,120.90 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Jengka 1 2,215.10 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Jengka 3

FTP Jengka 2 1,858.07 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



FTP Ulu Jempol 2,336.36 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.




F Bukit Tajau 448.19 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Jengka 21 FTP Jengka 21 1,653.80 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


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plantation/projetcs

Planted

area

Address

Seroja





FTP Sg. Nerek 979.16 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Jengka 20 1,870.00 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Kg. Awah 533.19 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.





Lepar Utara 4

F Lepar Utara 2 693.96 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FAS Lepar Utara 10 103.9 7th Floor, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.



FP Lepar Utara 5 3,224.28 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Lepar Utara 14 3,006.92 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


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plantation/projetcs

Planted

area

Address

Jengka 8

F Sg. Tekam 793.02 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.







FTP Sg. Tekam Utara 1,880.18 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Jengka 24/25 2,217.25 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FAS Jengka 24/25 870.54 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FAS PPPTR/UKA 1,679.79 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Semencu

F Pasak 1,015.11 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Semencu 2,484.67 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Air Tawar 1 2,537.84 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.





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plantation/projetcs

Planted

area

Address

Lok Heng

FTP Air Tawar 2 3,114.62 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Papan Timur 2,257.07 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Aping Barat 1,880.37 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Lok Heng Barat 1,967.89 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Lok Heng selatan 1766.71 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Lok Heng Timur 1,986.37 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Adela FTP Sg. Mas, 2,940.73 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sening 2,211.03 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Adela 1,656.44 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Wa Ha

FTP Aping Timur 2,640.06 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Wa Ha 1,454.81 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Simpang Wa Ha 2,239.57 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Easter 1,616.86 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


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plantation/projetcs

Planted

area

Address

Kemasul

FP Mengkarak 1 2,678.19 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Mengkarak 2 2,328.27 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Kemasul 1,959.29 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Kepayang

FP Terapai 3 2,437.07 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Kepayang 1950.74 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Mayam 2,291.08 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Kumai 2,336.68 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Tementi

FP Bera Selatan 1 3,138.07 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


FTP Purun 2,591.91 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sebertak 1,797.92 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Rentam 2,041.06 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Tementi 1,807.57 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


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plantation/projetcs

Planted

area

Address

Bukit Mendi

FTP Bukit Mendi 1932.63 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Puchong 1,870.38 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F mengkuang 610.85 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F sg kemahal 1838.7 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Chemomoi 2,583.12 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Triang

FP Triang 2/4 3,424.59 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

F triang 1 934.12 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F triang 3 482.32 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Triang Selatan 1 3,101.70 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


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plantation/projects

Planted

area

Address

Bukit Besar

FTP Pasir Raja 1,702.39 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Besar 1,669.98 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Ramun 1,196.25 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Kulai

FTP Taib Andak 2,901.82 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Batu 953.74 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Ulu Tebrau 2,680.65 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sg. Tiram 186.73 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FAS Bkt Besar/Taib Andak 116.50 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Penggeli

FP Inas Selatan 2,343.54 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

F inas utara 1107.24 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sg. Sibol 1,677.69 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sg. Sayong 1,638.67 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Penggeli Timur 1,868.51 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Linggiu 2,018.78 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F tunggal 2288.15 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Ulu Penggeli 1598.76 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


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plantation/projects

Planted

area

Address

Palong Timur

FTP Palong Timur 1 1322.81 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Palong Timur 2 1,233.91 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Palong Timur 3 851.36 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP PALONG TIMUR 04 2,319.89 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.



FP PALONG 17 2,049.10 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP PALONG 18 3,446.93 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Palong 1 1595.02 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.






FTP Pasir Besar 653.07 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


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plantation/projects

Planted

area

Address

Belitong

F Bukit Tongkat 1,151.61 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Ulu Belitong 1918.26 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Bukit Permai 985.64 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Layang-Layang 748.04 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Air Hitam 564.84 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FAS Ulu Belitong 142.9 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Kahang

FTP Kahang Barat 1,856.64 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Kahang Timur 1860.25 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Ulu Dengar 1417.45 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Nitar

F Nitar 1 1725.53 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Nitar 2 1928.08 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Nitar Timur 2,165.35 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


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plantation/projects

Planted

area

Address

Neram

FTP Seberang Tayor 779.7 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Neram 1 3189.14 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Neram 2 2,326.15 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP NERAM 03 613.10 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP CERUL 03 1,842.36 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FTP Bukit Kuantan 1,865.35 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Lepar Hilir

F Lepar Hilir 1 1866.87 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.




FP Lepar Hilir 5 2,753.83 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur




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plantation/projects

Planted

area

Address

Bukit Sagu

FP Bukit Sagu 4 2,918.17 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.




F Bukit Sagu 2 676.87 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Bukit Sagu 1 1,637.64 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Bukit Sagu 3 632.46 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Panching

FTP Panching Utara 1,532.20 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Panching Selatan 1,133.28 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Panching Timur 1185.03 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Baiduri Ayu

FP Sahabat 9 2,172.13 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.




F Sahabat 1 1148.21 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Sahabat 2 1,193.14 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


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plantation/projects

Planted

area

Address

Embara Budi



FP Sahabat 13 878.64 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.




F Sahabat 4 868.35 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


F Kledang 1581.39 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Kembara Sakti





Lancang

Kemudi

FP Sahabat 10 3,489.33 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur






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plantation/projects

Planted

area

Address

Mercu Puspita FP Sahabat 7 3,407.41 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur



FAS Sahabat 6,9,57 1763.0 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FAS Sahabat 17 1746.3 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

Keratong 9

F Keratong 10 1304.7 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Bera Selatan 7 3,042.07 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP Keratong Timur 1,258.29 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP MERCHONG 01 1,823.39 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FAS Merchong 382.00 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

Trolak

FP Trolak 0 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Trolak Selatan 2412.69 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sg. Klah 1035.81 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Trolak Utara 1,973.18 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Trolak Timur 1476.97 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


20



plantation/projects

Planted

area

Address

Besout

FP Besout 6, 2,620.76 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Besout 7 2,987.37 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Besout 1 2170.84 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


FTP Besout 3 1,081.28 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



Sg. Tengi

FTP Gedangsa 1,591.57 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Sg Tenggi 2039.7 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Soeharto 3,097.44 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Sg. Tengi Selatan 591.22 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Keratong 2


FTP Keratong 1 2684.60 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.





FP Keratong 11 2,241.81 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


21



plantation/projects

Planted

area

Address

Keratong3





FP Tembangau 6 1,902.41 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Nilam Permata FP Sahabat 50 3,606.89 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.



Tersang

FP Tersang 4 589 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Tersang 1 1,867.94 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Tersang 3 1503.69 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Tersang 2 1,190.74 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


22




plantation/projects

Planted

area

Address

Selancar 2A

F Selancar 4 680.23 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



F Pemanis 2 74.07 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Medoi 125.04 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Pemanis 1 263.26 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Redong 2828.03 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Selancar 1 1276.79 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Selancar 2B FP Selancar 6 3,273.81 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Selancar 8 1,594.91 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Selancar 9 2,686.63 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Kerau

FTP Krau 1 1,183.43 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Lembah Klau 2,035.88 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Krau 2 3,050.34 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP Krau 4 3,040.08 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur


23



plantation/projects

Planted

area

Address

Maokil

FP Maokil 6 2,148.54 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP Maokil 7 2,654.55 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

F Maokil 1 1,514.86 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Maokil 2 390.11 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



F Chemplak 801.92 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Mempaga

FTP Kg Sertik 1,143.32 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Lakum 1906.4 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Damar 1,926.83 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Mempaga 1 1,670.56 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Lurah Bilut 213.93 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Mempaga 2 787.17 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Mempaga 4 1,382.87 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

Tenggaroh

Timur

FP Tenggaroh Timur 2 2,916.34 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP Tggrh 12 2,444.18 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

F Tenggaroh 3 852.68 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Tenggaroh 6 1,123.41 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


24



plantation/projects

Planted

area

Address

Selendang

FP Selendang 3 2,076.08 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Selendang 4 3,820.55 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

F S elendang 2 527.38 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Berabong ½ 3,061.75 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Selendang 1 930.03 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Tenggaroh

FP Tenggaroh 9 3,116.00 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.







F Tenggaroh Timur 1 869.28 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Tenggaroh Selatan 1 332.78 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


FAS T. Timor 45.43 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur


25



plantation/projects

Planted

area

Address

Pasoh

FTP Pasoh 1 1,832.60 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.





Serting

FP Tembangau 8 1,902.41 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Serting 5 1,744.62 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Serting Hilir 8 1,951.42 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Serting Hilir 9 1,590.72 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Palong 21 3,472.36 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

F raja Alias 1 540.42 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.




FAS Serting Hilir 188.50 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


26



plantation/projects

Planted

area

Address

Serting Hilir

FAS Tembangau 9 107.80 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP Tembangau 3 2,606.99 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur




F Sg Lui 173.78 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Lui Timur 1610.23 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Lui Muda 912.93 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Tembangau 1 1332.03 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Tembangau 2 1257.49 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Serting Hilir 1 649.7 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.









27




plantation/projects

Planted

area

Address

Jerangau Baru

FP Rantau Abang 1 2,770.74 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Chador 1 2,522.50 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Jerangau 2950.02 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Bukit Bading 2561.82 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Jerangau Barat

FTP Jerangau Barat 1490.07 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Cerul 1 593.09 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Cerul 2 814.21 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Kertih

FP Semaring 1,057.24 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FTP Kerteh 1 1,738.58 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Kerteh 2 1,613.45 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Kerteh 3 1607.53 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



FTP Kerteh 6 1613.53 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FAS Kerteh 137.56 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


28



plantation/projects

Planted

area

Address

Chalok

FP Setiu 1 2,560.23 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

F chalok 1619.16 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F chalok barat 1672 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F tersat 773.22 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F tenang besut 1330.26 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F mengkawang 1493.38 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Belara 172.84 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Selasih 634.52 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Umas

FP Umas 5 1,896.00 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Umas 6 1,934.12 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

F Umas 1 1,536.79 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Umas 2 566.86 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Umas 3 1,226.62 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Umas 4 1195.68 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


29



plantation/projects

Planted

area

Address

Kalabakan

FP Kalabakan Tengah 1 1,554.62 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Kalabakan Tengah 2 1,357.01 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Kalabakan Utara 1 2,089.49 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Kalabakan Selatan 1 2,350.45 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Fajar Harapan





Hamparan

Badai






FAS Tambisan 1,000.00 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.


30



plantation/projects

Planted

area

Address

Jeragan Bistari









plantation/projects

Planted

area

Address

Sampadi FP Sampadi 1 1,472.99 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FP Sampadi 3 1,386.53 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur





31



plantation/projects

Planted

area

Address

Ciku

FP Ciku 4 1,914.21 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP Ciku 8 1,973.65 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Ciku 5 1,217.63 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Ciku 6 832.56 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



F Ciku 3 788.40 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Perasu 836.67 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


Aring A

FP Aring 2 2,091.36 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.






F Aring 1 832.46 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


32



plantation/projects

Planted

area

Address

Kechau A

FP Kechau 2 2,036.79 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.




FP Telang 1 1,884.84 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FP Chegar Perah 2 2,631.85 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

FAS Telang 592.30 Tingkat 7, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur.

Kechau B




Aring B





33



plantation/projects

Planted

area

Address

Kemahang

FP Kemahang 4 1,496.13 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Kemahang 1 2,591.96 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F Kemahang 3 1,957.15 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Kemahang 2 1,729.94 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

Cini 3

FP Terapai 1 2,038.71 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

FTP Cini 3 2190.81 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.


FTP Chini 5 1576.02 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FTP Chini Timur 2 1521.81 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F chini timur 3 715.4 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

F chini timur 1 1813.11 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.

FP CINI TIMUR 04 1,467.24 Tingkat 8, Balai FELDA, Jln Gurney 1, 54000 Kuala Lumpur

Cini 2

FTP Cini 1 1,910.50 Wisma FELDA, Jalan Maktab, 54000 Kuala Lumpur.



34


1.1.4 History of Operation (Komplex Waha)

Waha complex is situated on district of Kota Tinggi in Johor Malaysia. The complex is about 35km from Kota Tinggi town and 162 km from

Johor Bahru (the capitol of the State, Johor). It consists of 5 Felda’s projects which is Felda Bukit Aping Barat, Felda Bukit Aping Timur,

Felda Bukti Easter, Felda Waha and Felda Simpang Waha together with Kilang Sawit Waha .The topography for Waha complex is 20%

hilly, 75% moderately undulating and 5% low lying.

The area was first opened in year 1970, starting with Felda Bukit Aping Timur followed by Felda Bukit Aping Barat (1971), Felda Bukit Waha

(1973), Felda Simpang Waha (1974) and finally Felda Bukit Easter in year (1975). The replanting programmes started in year 2004

converting rubber crop to oil palm (3200 hectare) and maintaning oil palm crop (6250 hectare). The mill started operating in year 1988

The settlers came in year 1976. All of them are of Malay etnic origin and within Johor State. Settlers organization formed are Koperasi,

GPW, Rela, and JKKR). The population for Waha complex now is about 16,000.

Facilities available

The facilities provided by FELDA and goverment within the complex are :

Basic utilities like piped water and electricity; Elementary-, Primary- and Secondary School, Policlinic, Mosque, Grocery Shop, Police

Station and Community hall.

Economic activities and advancement of settler community

The non-farm activities available for settlers are Sawari (one village, one product concept) and Gedung Makanan Negara (commercial

gardening). The average income (from farm and non farm activity) per settler family is about RM 2500 per month. Schemes in this

complex have won many regional and national levels such as:

a) Kampung Indah Peringkat Daerah 1987 – Simpang Waha

b) Rancangan Terbaik Wilayah Johor Tengah 1990 – Simpang Waha

c) Anugerah Kualiti Koperasi 2001 – Simpang Waha

d) Anugerah Belia Kebangsaan 2007 – Simpang Waha

e) Anugerah Keceriaan Kawasan Kampung 2010 – Simpang Waha.


35


1.1.5 Structure of Operation (Komplex Waha)

Komplex Wa Ha is consisting of 5 major supply bases (schemes / estates) which are delivering FFB to Kilang Sawit Waha / Oil Mill. Due to

FELDAS developing policy the land of the included 5 schemes is owned by settlers. The mill is producing CPO and PKO, detailed figures

will be pointed out below.

1.1.4.1 Structure in General

A) Mill (1) Kilang Sawit Wa Ha (find more explanations below)

B) 5 Supplying Estates (5) 1) FELDA Aping Timur (find more explanations below)

2) FELDA Aping Barat

3) FELDA Simpang Wa Ha

4) FELDA Bukit Easter

5) FELDA Bukit Wa Ha

C) External suppliers (20) (find more explanations below)

Since the majority of all settlers are organized under either Felda Technoplant’s- or Felda Management’s operation, the estates were

classified to be one operational unit. Some of the settlers eventually do not participate in either one of these mentioned options and do

stay independent although coming still under Feldas “roof”, those were classified as independent smallholders.

Felda Management did forward a plan how these independent settlers may be included within the next 3 years to bring them to a

certifiable standard. Consideration has to be given to the fact that the independent smallholders are potentially able to enter and to

leave the referring schemes at various times, this issue needs to be reflected in the specific plan for integration.

Details of each estates structure including main subcontractors may be found in the tables below.


36


1.1.6 Standard Documents

The audit was carried out on base of:

1) RSPO Certification System (Final document approved by RSPO Executive Board / 26th June 2007)

2) National Interpretation of RSPO Principles and Criteria for Sustainable Palm Oil Production / Malaysia

(My-NIWG; including smallholder NI approved by RSPO Executive Board November 2010; the baseline NI indicators and guidance are as in

approved NI dated 26th April 2008)


37


1.2 Location

1.2.1 Google Earth Map

Kemajuan Tanah (FELDA) Bukit Aping Barat

Kemajuan Tanah (FELDA) Simpang Waha

Kemajuan Tanah (FELDA) Bukit Easter

Kemajuan Tanah (FELDA) Bukit Aping Timur

Ladang (FELDA) Bukit Waha

Kilang (FELDA) Sawit Waha


38


1.2.2 Map of estates

Ladang (FELDA) Bukit Waha

Ladang (FELDA) Bukit Easter

Ladang (FELDA) Simpang Waha

Kilang (FELDA) Sawit Waha

Ladang (FELDA) Bukit Aping Timur

Ladang (FELDA) Bukit Aping Barat


39


1.2.3 Geodata

Mill

GPS coordinate

Latitude Longitude

Kilang Sawit Waha 10 47’ 37’’ N 1040 4’ 31’’E

Estates

GPS coordinate

Latitude Longitude

FELDA Aping Timur 10 48’29’’N 1040 0’29’’E

FELDA Aping Barat 10 49’48’’N 1030 59’01’’E

FELDA Simpang Waha 10 42’21’’N 1040 5’36’’E

FELDA Bukit Easter 10 46’18’’N 1040 3’51’’E

FELDA Bukit Waha 10 44’42’’N 1040 3’21’’E


40


1.2.4 Hectarage Statement (hectares Status February 2011, yields Status of 2010)

ESTATE & INDEPENDENT SETTLERS Total (ha) Planted (ha) FFB Yield (ton)

FELDA Aping Timur 2,684.94 1,963.21 30,603.4

FELDA Aping Barat 1,658.60 1,646.79 26,675.71

FELDA Simpang Waha 2,277.99 2,167.23 32,324.26

FELDA Bukit Easter 1,608.72 1,088.48 16,414.21

FELDA Bukit Waha 1,366.35 1,366.35 24,735.03

TOTAL 9,596.60 8,232.06 130,752.60


41


1.3 Description of supply base (fruit sources)

1.3.1 Estates

1.3.1.1 Independent settlers

Within the audited Komplex Waha 5 estates are the relevant FELDA suppliers to the Oil Mill Sawit Waha. Due to FELDAS developing policy

most of the land is owned by settlers. Generally Felda Management is assisting and supervising all settlers and partially the independent

settlers in technical and operational issues. Nevertheless each settler is responsible for the entire operation of his own land.

1.3.1.2 Subcontractors

Settlers have the right to subcontract some (or even all) of their operational activities to a subcontractor.

FELDA again does provide a subcontracting company - FELDA Techno Plant (FTP) - which is primarily responsible for all replanting

activities but after replanting also is taking over entire management of settlers land if this service is requested by the individual settlers.

Hence after replanting most of the settlers subcontract FTP to manage their land. However some of the settlers still stay independent

even after replanting and they use different subcontractors than FTP. Workforce of FTP is facilitated again by an association called

FELDA Koperasi (an organization founded by the settlers themselves), generated out of some special trained settlers.

For communication- and coordination reasons each estate implemented the function of “blockleaders” who specifically are responsible

for a certain area and number of settlers.

Additionally some of the land still is under ownership and control of Felda Management, however even Felda Management is partially

making use of subcontractors.

Hence the decision on fertilization, spraying, storage of PPP, records of application, subcontracting, harvesting etc. finally is made by

Felda Management, subcontractors or sometimes indepenedent settlers themselves. Each settler may change the subcontractor within

a short time period and therefore the number of independent settlers may vary significantly. In terms of supervision and compliance with

the RSPO Standard this structural complexity is a steady challenge for the operation of Komplex Waha.

Find structural details below.


42


1.3.1.3 Structure of the estates in detail (Status July 2011)

Structural Organization – Estate Bukit Aping Timur

Phase/Field Number of

Settlers

Number of

Block Leaders

Operators Supervision by FM

Independent

Settlers

Settlers

under FTP

Settlers FM only

managed

land (ha)

01 143 7 23 120 - -

02 188 9 23 164 - -

1

03 177 9 16 161 - -

801 - - - - - 63.46

05 37 2 - - 37 149.74

83/84/85 - - - - - 445.76

Total 545 27 62 445 38 658.96


43


Structural Organization – Estate Bukit Easter

Phase / Field Number of

Settlers

Number of

Block Leaders


Independent

Settlers

Settlers

under FTP

Settlers FM only

managed

land (ha)

01 101 5 2 99 - -

02 222 9 - - 222 -

03 78 4 - - 78 -

Total 401 18 2 99 300 -

Structural Organization – Estate Simpang Waha


Settlers

Number of

Block Leaders


Independent

Settlers

Settlers

under FTP

Settlers FM only

managed

land (ha)

01 313 13 - 263 50 -

02 119 5 - - 119 -

03 140 7 - - 140 -

Total 572 25 - 263 309 -


44


Structural Organization – Estate Bukit Waha


Settlers

Number of

Block Leaders


Independent

Settlers

Settlers

under FTP

Settlers FM only

managed

land (ha)

01 351 15 16 335 - -

02 12 1 - - 12 -

Total 363 16 16 335 - -

Structural Organization – Estate Aping Barat


Settlers

Number of

Block Leaders


Independent

Settlers

Settlers

under FTP

Settlers FM only

managed

land (ha)

01 398 20 60 304 34 61.68

Total 398 20 60 304 34 61.68


45


1.3.1.4 External suppliers / Outgrowers (Status July 2011, not included in one of the estates/schemes)

Nr. Suppliers Deliveries

(Metric tons / year)

Nr. Suppliers Deliveries

(Metric tons / year)

1 Rinting Emas 1.728,50 11 Koperasi Mawawai 38,87

2 Wan Le Hin Enterprise 1.692,19 12 Ladang Fima 2.030,84

3 SH Trading Co. Kluang 4.224,90 13 Hashim Taslim 0,00

4 Perniagaan Sri Mahti 757,38 14 Arummugam 154,73

5 Kuasa My Enterprise 10.549,51 15 Riduan A Hamid 374,47

6 Che Yu Trading 97,72 16 Moideen Saidu 1.640,04

7 Santex Enterprise 51,72 17 Riduan Kasmongin 0,00

8 Lai Kim Kong 1.446,29 18 Soon Ker Lang Realty 582,37

9 Kim Ma Oil Palm 4.200,17 19 FPI Waha 18,14

10 P.P.N.J 216,05

TOTAL Amount of Metric Tons / Year: 29.803,66


46


1.3.2 Mill

Location Kilang Sawit Waha

Karung Kunci S24

81907 Kota Tinggi

Johor

Malaysia

Tel: 07 8926913

Fax: 07 8926914

Management Mr. Aman Bin Harun

E-mail: [email protected]

The mill is operated by Felda Palm Industries Sdn Bhd (FPISB), a subsidiary of Felda Holdings, no subcontractors are involved.

Management structures are clear and well organized the entity is also ISO certified – see details below. There is no methane capture in

the operation.


47


1.4 Date of plantings and cycle

1.4.1 Ladang Bukit Aping Timur

Planting Cycles – Estate Bukit Aping Timur

Phase / Field Total size

(ha)

1st Planted Replanted Currently under

production

(ha)

Currently

unproductive

(ha) (date) (ha) (date) (ha)

01 579.42 1971 579.42 2003 579.42 572.18 7.24

02 760.01 1972 760.01 2003 760.01 752.01 8.00

03 712.72 1972 712.72 2003 712.72 707.12 5.60

801 63.46 1984 63.46 2006 63.46 63.46 -

05 149.74 1983 149.74 2010 149.74 - 149.74

83/84/85 445.76 1980 445.76 2009 445.76 - 445.76

Total 2711.00 - 2711.11 - 2711.11 2094.77 616.34


48


1.4.2 Ladang Bukit Easter

Planting Cycles – Estate Bukit Easter


(ha)


production

(ha)

Currently

unproductive


01 400.42 1976 400.42 2006 400.42 400.42 -

02 903.63 1976 903.63 2011

(in progress)

- 903.63 -

03 317.27 1981 317.27 2011

(in progress)

- 317.27 -

Total 1621.32 - 1621.32 - 400.42 1621.32 -

1.4.3 Ladang Bukit Aping Barat

Planting Cycles – Estate Aping Barat


(ha)


production

(ha)

Currently

unproductive


01 1352.77 1973 1352.77 2004 1352.77 1352.77 -

Total 1352.77 - 1352.77 - 1352.77 1352.77 -


49


1.4.4 Ladang Bukit Waha

Planting Cycles – Estate Bukit Waha


(ha)


production

(ha)

Currently

unproductive


01 1317.88 5/1975 1317.88 2004 1317.88 1317.88 -

03 48.51 9/1986 48.51 2011

(in progress)

- 48.51 -

Total 1366.39 - 1366.39 - 1317.88 1366.39 -

1.4.5 Ladang Simpang Waha

Planting Cycles – Estate Simpang Waha


(ha)


production

(ha)

Currently

unproductive


01 1237.32 1974 1237.32 4/2005 1237.32 1237.32 -

02 475.28 1974 475.28 2011

(in progress)

- 475.28 -

03 565.39 1981 565.39 2011

(in progress)

- 565.39 -

Total 2277.99 - 2277.99 - 1237.32 2277.99 -


50


1.5 Other certifications held

1.5.1 ISO

1.5.1.1 Mill

a) ISO 9000:2008 (first certified 2005 - NO. SIJIL: AR 3814)

b) ISO 14001:2004 (first certified 2004 - NO. SIJIL: ER 0347)

1.5.1.2 Estates

No ISO certifications held.

1.5.2 Others

1.5.2.1 Mill

OHSAS 18001:2007 (first certified 2008 - NO. SIJIL: SR 0203)

1.5.2.2 Estates

No other certifications held.


51


1.6 Organizational information / Contact Person

1.6.1 FELDA

Clients Company

FELDA Agricultural Services Sdn Bhd

Unit Kajian Alam Sekitar

Felda Agrcultural Services Sdn Bhd

Tingkat 7, Balai FELDA

54000 Kuala Lumpur, Malaysia

http://www.felda.net.my/feldav3


Management

Representative

Mr. Saifullah Bin Mat Nor [email protected]

and also

Mr. K. Ilangovan - Senior Manager

Contact Person Mr. K. Ilangovan [email protected]

Audited Unit /

Location

FELDA KOMPLEKS WA HA

81907 Kota Tinggi

Johor

Malaysia

Management

Representative

1) Estate Managers

2) Mill Manager

Contact Person Mr. Ilangovan

Oil Mill(s) (1) Kilang Sawit Wa Ha Supplying

FELDA estates

1) FELDA Aping Timur

2) FELDA Aping Barat

3) FELDA Simpang Wa Ha

4) FELDA Bukit Easter

5) FELDA Bukit Wa Ha

Outgrowers – non

FELDA suppliers

See information above

Product

FFB CPO & PKO

http://www.felda.net.my/feldav3


mailto:[email protected]

mailto:[email protected]


52


1.6.2 Contact Details of staff relevant for RSPO certification

Contact Details FELDA – Komplex Waha

Entity / Estate

Manager

E-Mail Telefone

Office Mobil

FELDA Management Saifullah Bin Mat Nor [email protected] 07 2361477 019 7808830

FELDA Quality Manager Mr. K. Ilangovan [email protected] 03-26987772 013-6206135

Bukit Easter Sidek bin Main [email protected] 07 8925284 019 7715491

Bukit Aping Timur Ali bin Jaamat [email protected] 07 8910168 019 9972051

Bukit Waha Isa bin Abd Hamid [email protected] 07 8925277 019 7280353

Bukit Aping Barat Mohd Subari Sarbini [email protected] 07 8910399 013 7482411

Simpang Waha Mohd Latib Kahar [email protected] 07 8925395 013 1806046

Kilang Sawit Waha Aman bin Harun [email protected] 07 8926913 019 9051597


53


1.7 Tonnages certified

MILL Annual Output (2010)

Mill Capacity

(mt/hour) CPO (mt) p.a. PKO (mt) p.a.

FELDA area only Total FELDA area only Total

Kilang Sawit Waha 27,157.39 40,539.46 7,247.42 10,818.66 30 mt/hour


54


2. Assessment Process

2.1 Assessment Methodology (Program, Site, Visits, etc.)

The entire RSPO Assessment was carried out in 2 Parts. Audit Part 1 was carried out in February 2011; Audit Part 2 was carried out in June 2011.

Due to organizational reasons and due to a slight delay in the finalization of RSPO P&C implementation by the auditee in February the entire

Audit Team hence visited the operation of Komplex Waha twice.

The sample size of supplying bases was chosen from 5 estates. Derived from the fact that the Management of all 5 estates is centralized, 2

estates have been chosen to be fully assessed (= square root x 0,9), including assessments at independent smallholders in these 2 referring

operations.

Scope Date Audit Team: MG: Matthias Grill, SK:

Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem

Program / Activities

Audit Part I

Auditor Meeting 20.02.2011 MG, SL, SM, SG Final Audit preparation and coordination; Kota Tinggi

Audit Opening 21.02.2011 MG, SL, SM, SG Welcome by the Auditees (FELDA and Komplex Waha relevant authorities and

representatives), actual opening by MG/agroVet (introduction of audit team, program,

standard, CB, etc.), followed by auditees general introduction of FELDA and their respective

structure, the structure and history of Komplex Waha, responisble persons and organigram,

implementation process of RSPO P&C, etc. and of last but not least introduction of the

auditees team); Komplex Waha Meeting Room


55



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part I

Assessment Mill

Kilang Sawit Waha

21.02.2011 MG, SL, SM, SG Brief specific opening at Kilang Sawit Wa Ha with audit team and representatives of Komplex

Wha Mill, the estates, Felda Management, Felda Technoplant and RSPO implementing team

of Felda; office of Kilang Sawit Waha

MG, SM Review of structure, documents, Quality Management System, RSPO related documents and

operational requirements of the mill; office of Kilang Sawit Waha

SL, SG Review of specific environmental-, specific social- and specific occupational health & safety

relevant documents concerning RSPO P&C implementation; office of Kilang Sawit Waha

MG, SM Site visit of Mills operation, Introduction and Explanation by Auditee, Interviews of

Management and technical responsible staff; visual assessment of entire production line,

technical equipement, workshops, utilities and waste management at Kilang Sawit Waha

SL, SG Site visit of Mills operation, Introduction and Explanation by Auditee; Interviews of staff and

workers specifically on social, occupational health & safety as well as environmental issues

including visual assessment of entire operation and the referring status of implementation of

these specific P&C at Kilang Sawit Waha;

MG, SL, SM, SG Daily summary of Assessment with Auditees representatives

MG, SL, SM, SG CB internal summary, discussion on findings and preparation for next Audit day


56



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part I

Assessment Estate

Ladang

Bukit Easter

22.02.2011 MG, SL, SM, SG Specific opening at Ladang Bukit Easter; besides audit team of agroVet the auditees team

was consisting of representatives of the estate, Felda Technoplant, Felda RSPO

implementation team; office of Bukit Easter

MG, SM Review of structure, documents, Quality Management System, RSPO related documents and

operational requirements of the estate; office of Bukit Easter


relevant documents concerning RSPO P&C implementation; office of Bukit Easter

MG, SL, SM, SG

Site visit of Bukit Easters operation (Phase 3 Block 1, Phase 2 Block 8, Phase 1 Block

Block 3; assessments of boundaries, waterways, puffer zones, PPP spraying, manuring and

harvesting), visit of organized and independent smallholders fields; further on visual

assessment of workshops, PPP-, fertilizer and fuel storage, farm machinery shed, waste

managegment, farm vicinity and workers quarters; additionally the relevant infrastructure of

Komplex Waha including social facilities were visited and presented by auditees

SG, SK Interviews of workers and staff within above mentioned site visit

MG, SM Continuing review of documents, Quality Management System, RSPO related documents and

operational requirements of the estate and finalization of checklist; office of Bukit Easter

SL, SG Continuing review of specific environmental-, specific social- and specific occupational

health & safety relevant documents concerning RSPO P&C implementation and finalization of

checklist; office of Bukit Easter




57



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part I

Stakeholder

Meeting

Kota Tinggi

23.02.2011 SK Registration of participants

MG, SM Introduction and explanation of scope and program (Language: Bahasa Malaysia (SM:

Moderator, SK: Protocolist, SG: Translator for MG, MG: Observation and coordination)

SM, SK Statements, Comments and Questions to be found in the referring part of the current audit

report (see “2.5 - Outline of how stakeholder consultation was managed”)

SM, MG Closing of stakeholder meeting

SM, MG Specifically reserved time slot and meeting place for addressing individual statements to the

audit team; in connection with it the stakeholder meeting officially ended

MG, SL, SM, SG Audit team internal summary and coordination of further organizational- and protocoling

steps referring to this stakeholder meeting


58



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part I

Assessment Estate

Ladang

Bukit Easter

23.02.2011 MG, SL, SM, SG Specific opening at Ladang Bukit Aping Timur; besides audit team of agroVet the auditees

team was consisting of representatives of the estate, Felda Technoplant, Felda RSPO

implementation team; office of Bukit Aping Timur

MG, SL, SM, SG

Site visit of Bukit Aping Timurs operation (boundaries, waterways, puffer zones, elephant

fencing, harvesting), visit of organized and independent smallholders fields; further on visual

assessment of workshops, PPP-, fertilizer and fuel storage, farm machinery shed, waste

managegment and estates nearer vicinity




59



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part I

Assessment Estate

Ladang

Bukit Easter

24.02.2011 MG, SL, SM, SG Visit of Bukit Aping Timurs daily Muster Meeting, workers quarters and workshops and divers

storage houses within the vicinity of this place

SL, SG Interviews of workers and staff as well as assessment of socially and health & welfare relevant

services and facilities

MG, SL, SM, SG Field visit Site visit of Bukit Apings agricultural operation (Phase 2 Block 4, Phase 2 Block 3,

Phase 3 Block 6); assessments again of waterways and puffer zones, production sites (PPP

spraying, manuring and harvesting) and visits of fields of organized and independent

smallholders

MG, SM Review of documents, Quality Management System, RSPO related documents and

operational requirements of the estate and finalization of checklist; office of Bukit Easter

SL, SG Review on review of specific environmental-, specific social- and specific occupational health

& safety relevant documents concerning RSPO P&C implementation and finalization of


MG, SL, SM, SG Audit team internal preparation for audit closing and generation of an interim report on audit

findings

MG, SL, SM, SG Audit closing of Audit Part I with representatives of FELDA Management, FELDA Technoplant,

RSPO implementing team and Managers & Representatives of Kilang Sawit Waha, Ladang

Bukit Easter and Ladang Bukit Aping Timur


60



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part II

Assessment Estate

Ladang

Bukit Easter

28.06.2011 MG, SL, SM, SG Audit opening at Ladang Bukit Easter and introduction to scope of the second part of the

audit;


operational requirements of the estate and their specific ammendmends; office of Bukit

Easter


relevant documents concerning RSPO P&C implementation and their specific ammendmends

as well as interviews with staff and workers; office of Bukit Easter

Site visit of workers quarters and waste management facilities

MG, SL, SM, SG

Site visit of Bukit Easters operation worksheds, PPP- and Fertilizer storage, additional

assessments of puffer zones including visits of organized and independent smallholders fields;

SG, SK Interviews of workers and staff within above mentioned site visit

MG, SM Finalization of review of documents, Quality Management System, RSPO related documents

and operational requirements of the estate and finalization of checklist; office of Bukit Easter

SL, SG Finalization of review on specific environmental-, specific social- and specific occupational



MG, SL, SM, SG CB internal summary of assessment findings and interim audit closing specifically on Bukit

Easters Audit findings



61



Sanath Kumaran, SM:

Sathian Menon, SG:

Selvaa Grapargasem


Audit Part II

Assessment Estate

Ladang

Bukit Easter

29.06.2011 MG, SL, SM, SG Audit opening at Ladang Bukit Ping Timur and introduction to scope of the second part of the

audit


operational requirements of the estate and their specific ammendmends; office of Bukit Apin

Timur


relevant documents concerning RSPO P&C implementation and their specific ammendmends

as well as interviews with staff and workers; office of Bukit Aping Timur

MG, SL, SM, SG Site visit of Bukit Aping Timurs operation worksheds and new PPP- and Fertilizer storage

SG, SK Site visit of workers quarters and waste management plan implementation plus Interviews of

workers and staff within above mentioned site visit

MG, SM Finalization of review of documents, Quality Management System, RSPO related documents

and operational requirements of the estate and finalization of checklist; office of Bukit Easter

SL, SG Finalization of review on specific environmental-, specific social- and specific occupational



MG, SL, SM, SG Final comprehensive CB internal summary of assessment findings of entire Komplex Waha,

complete review of all P&C’s and their specific compliance level as well as generation of a

joint, fully agreed audit summary

Audit Team, entire

Auditees Team

Presentation of the Audit Summary, Conclusion on all findings by LA, feedback round of all

involved persons and open question for any complaints (no complaints raised). Summary

Protocol was presented on screen by a projector; joint agreement on next steps for reporting


62


2.2 Date of next Surveillance Audit

2.2.1 Mill / unit and Supplying Estates

Date of next surveillance Audit will be June 2012.


63


2.3 Lead Assessor / Assessment Team

The entire assessment was carried out in 2 parts. Audit Part 1 was carried out in February 2011, Audit Part 2 was carried out in June 2011. Due to

organizational reasons and due to a slight delay in the finalization of RSPO P&C implementation by the auditee the entire Audit Team visited

the operation of Komplex Waha twice.

Function Person Field of activity

and special

expertise

Qualification and experience

Lead Auditor Dr. Matthias Grill Lead Auditor,

Quality

Management

System, GAP,

IPM, pesticide

and fertilizer use;

Fluent in English

language

Matthias Grill graduated at the College for Agriculture and Forestry in Raumberg (1976 – 1981) and

became Agricultural Engineer after several years’ practical work in the agricultural business in

Austria and USA. Additionally studies were finalized with a Master in Veterinary Science in 1993. In

the following years Mr. Grill was active in the agricultural and veterinary related sectors. 1998 he

finally focused on agricultural plus veterinary Quality Assurance and was founder of the agroVet

Certification Body (Managing Director from 1998 to 2010). After several Trainings and long time of

experience he became Lead Auditor according EN/ISO 17024, GLOBALGAP train the trainer (fruits

and vegetables), GLOBALGAP Scheme Manager and also Auditor and Scheme Manger for several

national and international Quality Assurance Schemes in the agricultural- and food business. From

2004 Matthias Grill gathered active Audit experience in several countries around the world (South

America, Africa, China, Thailand, Turkey, Romania, Italy, Croatia, Germany, Hungary, Slovenia,

Slovakia, etc.) as Auditor and in house Witness Auditor, also conducting audits in Oil Palm (Malaysia)

since 2007. Since 2008 Mr. Grill is actively involved in RSPO implementation in agroVet and also

became 2010 approved ISCC Auditor and ISCC Scheme Manager. Besides his auditing activities Mr.

Grill is conducting regularly in house trainings within the Certification Body as well as external

Trainings and Presentations on an international level. 2010 Matthias Grill became Business

Development Manager of agroVet, especially responsible for implementation of new Standards as

well as for the entire field of Sustainability. In 1998 Mr. Grill took over the family farm of his parents

and also runs this operation in Austria since.


64


Co - Auditor Dr. Sanath Kumaran

Dr. Sanath Kumaran has seventeen years professional working experience in natural resources

conservation and management in Malaysia, Indonesia and Papua New Guinea. He is a

conservation planning expert based in Petaling Jaya, Malaysia and has field experience in High

Conservation Value assessment, development of management plans and monitoring indicators. He

has vast working experience in scientific fieldwork and policy level on natural resources

management and community based natural resource management. Dr. Kumaran has worked in

the field and as an agronomist with oil palm companies. He has also served WWF-Malaysia in

various projects related to forest conservation, forest certification and forest trade network. He has

experience in wetlands ecology while working with Wetlands International and has worked with

various government agencies to promote conservation and sustainable use of forest, oil palm and

freshwater resources in a rational manner with multi-stakeholder participatory approach. His has

participated in a number of RSPO audits in Kalimantan, Sumatera and Malaysia for several oil palm

companies. He has a B.Agric.Sc. (Soil Science), MPhil (Environment and Natural Resources

Management) and PhD (Cloud forest hydrometeorology) and has published more than 20

publications and technical papers on forest conservation, wildlife assessment and monitoring,

hydrology and forest certification.

Co - Auditor Mr. Selvanathan

Grapargasem

Mr. Grapragasem (SG) is a Third Party Assessment Lead auditor for ISO 9001, ISO 14001, OHSAS

18001, SA 8000 and has over 4 year’s fieldwork experience in various systems auditing. SG has

successfully completed the IRCA accredited Lead Auditor Course in ISO 9001:2008, ISO 14001:2004,

OHSAS 18001:2007 and SA 8001 by SAI, New York. He has performed over 150 auditing days in

quality, environmental, safety & health and SA 8000 (accountability and social responsibility audit).

SG does also hold a Diploma of Agriculture from Putra University in Malaysia (1987/1990) and was

also already part of some RSPO Assessment teams.

Co - Auditor Mr. Sathianathan

Menon

Mr Sathianathan Menon has more than 30 years of experience with the plantation sector and holds

an university degree in chemistry. He has served as senior technical manager in an established

plantation company for more than 20 years before moving into providing training and consulting

services to the agricultural sector, particularly the oil palm and rubber industry. He further has

conducted audits for EUREPGAP and GLOBALGAP for the oil palm plantations. He is also currently

involved in conducting RSPO pre-assessment audits, consulting and training for oil palm plantations

in Malaysia, Indonesia and Cambodia. Mr Menon is also a registered GLOBALGAP trainer and has

also undergone ISO 9000 Lead Assessor and HACCP in Practice (CIEH) Training respectively. As

there have not been any previous consultation and training activities for FELDA companies and as

no conflicts of interests were identified Mr. Menon was invited to be part of the Audit team.


65


2.4 Certification Body

Certification Body (CB) Head Quarter:

agroVet GmbH

Königsbrunnerstraße 8

A-2202 Enzersfeld

Austria

www.agrovet.at

Contact person of

Certification Body

Prem Chandran

agroVet Certification Asia

3rd Floor WISMA RKT

No; 2 Jalan Raja Abdullah

50300 Kuala Lumpur, Malaysia

Office Malaysia / Asia: 3rd Floor, Wisma RKT, No: 2 Jalan Raja

Abdullah,

50300 Kuala Lumpur

Malaysia

RSPO Scheme

Manager

Dr. Matthias Grill

http://www.agrovet.at/


66


2.5 Outlinie of how stakeholder consultation was managed

2.5.1 Location

MayRes Hotel

81907 Kota Tinggi

Johor

Malaysia

2.5.2 Date

23.02.2011 / 09.00h to 13.30

2.5.3 Audit- and Moderating Team

Person Task

Mr. Sathian Menon Moderator

Dr. Sanath Kumarum Registration, Environmental Expert, translator, Protocol

Mr. Selvaa Grapragrasem Social Expert, translator and social Coordinator

Dr. Matthias Grill Lead Auditor and over all Coordinator


67


2.5.4 Methodology

An external stakeholder meeting was conducted as lined out in the public announcement (see: Public Notification on upcoming

Assessment, dated 10.021.2011, Invitation to all stakeholders) on 23rd of February.

2.5.4.1 Public part of external stakeholder consultation

To enable a fluent conversation and identify all stakeholders comments clearly each participant had to register. Each registered

participant again did receive a sign with one individual number on it. Any comment given by the participants was then related to the

specific number of any person who did make a comment. Language spoken was Bahasa exclusively.

The session was moderated by agroVet, Dr. Sanath Kumarum summarized each comment, translated it into English and recorded

immediately into a protocol.

Mr. Selvaa Grapragrasem translated simultaneous exclusively to the Lead Auditor Matthias Grill to keep him informed on all mentioned

issues.

2.5.4.2 Individual part of external stakeholder consultation

As there might have been some participants who did not like to make any statements or comments in the public or in front of the

auditorium, it was arranged that a separate table, at a separate part of the room and a Bahasa speaking Auditor plus the Lead Auditor

were present and available (after the public part of the meeting) to receive individual, personal addressed comments. However after

one hour still no participant did make use of this option, so finally this part of the session was closed also.

2.5.4.3 Participants and result of stakeholder consultation

Detailed information on participants and results are to be found in “3.3 - Assessment Findings / Issues raised by stakeholders” of the

current report.


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3. Assessment Findings

3.1 Summary of findings 3.1.1 Smallholder Integration

Since a few of indepenedent settlers still work autonomously and on a solitary base, the complete implementation of RSPO Principles

and Criteria was due to current organizational structure difficult to achieve. Although independent settlers have been informed about

the relevant requirements regarding RSPO P&C, the implementation status at that current stage was found not complying. All relevant

authorities and Management involved of Komplex Waha’s operation at present are aware of this fact and hence generated a plan to

stating that Felda is committed to bring 100% of those smallholders and also outgrowers to a certifiable standard within 3 years (in

reference to 4.2.3 of RSPO Certification System from June 2007).


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3.1.2 Actual Findings

Principle 1: Commitment to transparency

Criterion Indicator Compliance: Yes - No - NA (Not applicable)

Comment

Criterion 1.1: Oil Palm growers provide adequate information to other stakeholders on environmental, legal and social issues relevant to RSPO criteria, in appropriate languages & forms to allow for effective participation in decision making.

1.1.1 Records of requests and responses must be maintained. MAJOR compliance

Yes Mill and Estates Stakeholder meeting organized by Felda was done for Komplex Waha on 6th of August 2010; Within this meeting the required information was transported to all stakeholders.

The company has a Communication, Participation and Consultation” manual dated 2 Jan 2008 which contains procedures and responsibilities of various personnel for internal and external communication.

An external Communication (Komunikasi, Penglibatan dan Rundingan) record file exists containing response to requests made and responses that were attended to. Also there is a record book maintained for DOSH (Jabatan Kilang dan Jentera) for all requests made and responses maintained since 1989. Apart from that there is a record book for Department of Environment visits to the mill maintained since 2008.


70



Comment

Criterion 1.2: Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.

Management documents relating to environmental, social and legal issues relevant to compliance to RSPO criteria. Documents that must be publicly available but not limited to:

1.2.1

Land titles/user rights (2.2)

Yes Mill and Estates During the Audit each operation forwarded hard copies of all requested documents. Relevant and required licenses, policies, procedures have been prepared for the audit or have been in place; the mill is ISO 14001:2004 (2004), ISO 9000:2008 (2005) and OHSAS 18001:2007 certified. Pollution prevention plans and continuous improvement plan have been partly revised on demand between Audit Part I and Audit Part II. Also the Social Impact Assessment was adapted after the first audit in a way that in future more several issues will be mentioned more detailed including social activities. Evidence was given to prove that scheme smallholders are legal owners of their land.

1.2.2

Health and safety plan (4.7)

Yes

1.2.3

Plans and impact assessment relating to environmental and social impacts (5.1, 6.1, 7.1, 7.3)

Yes

1.2.4

Pollution prevention plans (5.6)

Yes

1.2.5

Detail of complaints & grievances (6.3)

Yes

1.2.6

Negotiation procedures (6.4)

Yes

1.2.7

Continuous improvement plan (8.1)

Yes


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Principle 2: Compliance with applicable laws and regulations


Comment

Criterion 2.1: There is compliance with all applicable local, national and ratified international laws and regulations.

2.1.1 Evidence of compliance with legal requirements. MAJOR compliance

Yes Mill and Estates: Lists are available and complete, in cooperation with RSPO secretariat created by FELDA experts for all operations Head Quarter (HQ).

2.1.2 A documented system, which includes written information on legal requirements. MINOR compliance

Yes Mill and Estates: Documents are monitored at FELDA operations in HQ, estate- specific .

Register of legal and other requirements (FPI/L4/QoHSE- 2.1. PIND-0) provided by FELDA HQ; documents are also monitored by FELDA HQ and on estate level again if specifically applicable, responsible persons are named.

2.1.3 A mechanism to for ensuring that they are implemented. MINOR compliance

Yes (Observation)

Mill and Estates: Relevant licenses have been displayed at all operations, are valid and have been visually assessed during the audit. Internal procedures existing: “Notification of New Amended Legal and other requirements”, last update 04-2009; Regularly meetings and communication records do prove that information is given to smallholders; Observation: in particular cases it became evident that smallholders do have information but are not fully committed yet to implement them on their smallholders’ level.

2.1.4 A system for tracking any changes in the law. MINOR compliance

Yes Mill and Estates: Internal procedures have been presented which are ensuring that changes are tracked via “Notification of New Amended Legal and other requirements” (FELDA-HQ).


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Remarks

Criterion 2.2: The right to use the land can be demonstrated and is not legitimately contested by local communities with demonstrable rights.

2.2.1 Evidence of legal ownership of the land including history of land tenure. MAJOR compliance

Yes

Ownership is regulated in “Register of Holdings - RoH” which does assure that all settlers are registered on their specific land and legal legitimacy for the allocated land is provided; final and official land titles are given to the settlers when all open loans are paid off.

2.2.2 Growers must show that they comply with the terms of the land title. MAJOR compliance

Yes

No evidence was detected that there were conflicts to the

condition of land use.

2.2.3.1 Evidence of boundary stones along the perimeter adjacent to state land and other reserves are being located and visibly maintained. MINOR compliance

No

Boundary stones were not always clearly visible and maintained

in Bukit Easter and in Bukit Aping Timur

2.2.3.2 Where there are, or have been, disputes, proof of resolution or progress towards resolution by conflict resolution processes acceptable to all parties are implemented. Cross ref. to 2.3.3, 6.4.1 and 6.4.2. Minor compliance

Yes

One dispute which became evident was that a settler did not obey his own boundaries and planted on FELDA’s owned property (Bukit Aping Timur, Mr. S., Settler at Phase 3); A warning letter was issued, statement of corrective actions were displayed and an awareness campaign over these issues has been initiated in April 2011.


73


Criterion Indicator Compliance: Yes - No - NA

(Not applicable)

Remarks

Criterion 2.3: Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.

2.3.1 Where lands are encumbered by customary rights, participatory mapping should be conducted to construct maps that show the extent of these rights. MAJOR compliance

NA

No evidence that the land is encumbered by customary rights.

2.3.2 Map of appropriate scale showing extent of claims under dispute. MAJOR compliance

NA

2.3.3. Copies of negotiated agreements detailing process of content. MINOR compliance

NA


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Principle 3: Commitment to long-term economic and financial viability


(Not applicable)

Remarks

Criterion 3.1: There is an implemented management plan to achieve long-term economic and financial viability.

3.1.1 Annual budget with a minimum 2 years of projection. MAJOR compliance

Yes

Budget plans are available at all 3 audited operations (including a 2 years projection for estates, a 5 years projection is available at the mill).

3.1.2 Annual replanting programme projected for a minimum of 5 years with yearly review. Minor compliance

Yes

Replanting is organized and managed by Felda Techno Plant (FTP) which is an internal replanting (and operation) entity within the FELDA Group, this is also applicable to Scheme Smallholders but not applicable to independent Smallholders; Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report. on behalf of all shareholders and subcontractors (such as FTP, etc.) Felda Management stated that all of them are obeying and committed to the reference Item 4.2.3 and 4.2.4 of the RSPO Certification Systems in the current version.


75


Principle 4: Use of appropriate best practices by growers and millers


(Not applicable)

Remarks

Criterion 4.1: Operating procedures are appropriately documented and consistently implemented and monitored.

4.1.1 Documented Standard Operating Procedures (SOP) for estates and mills MAJOR compliance

Yes

In the mill the SOP’s are part of the entire QMS (Quality Management System), at the estate level they are part of 2 kinds of comprehensive handbooks:

1) Operation Manual 2) Management Manual

Documents have been explained to Smallholders and are available for reference.

4.1.2 Records of monitoring and the actions taken are maintained and kept for a minimum of 12 months. MINOR compliance

Yes

(Observation)

On a Felda Management (and FTP) level all documents are kept

minimum 3 years time; however it became obvious that the

individual smallholders do not follow this requirement

completely satisfactory.

Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


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(Not applicable)

Remarks

Criterion 4.2: Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield. MY-NIWG recommends that the indicators in criterion 4.2 and 4.3 are linked

4.2.1 Monitoring of fertilizer inputs through annual fertilizer recommendations. MINOR compliance

Yes

(Observation)

Best agricultural practice is followed by advice given by Felda Agricultural Services Sdn Bhd (FAS SB); also sampling is done by FASSB. Records of fertilizer application are not always complete at Smallholders; there is room for improvement to implement better documentation practice on a Smallholders level.


4.2.2 Evidence of periodic tissue and soil sampling to monitor changes in nutrient status. MINOR compliance

Yes

Annual Fertilization Program is available; foliar analysis in relation

to soil types done within an annual survey.

4.2.3 Monitor the area on which EFB, POME and zero-burn replanting is applied. MINOR compliance

Yes

POME and EFB is not practiced, zero burning policy is

implemented and regularly monitored;


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(Not applicable)

Remarks

Criterion 4.3: Practices minimize and control erosion and degradation of soils.

4.3.1 Documented evidence of practices minimizing soil erosion and degradation (including maps). MINOR compliance

Yes

Documentation was sighted on MSGAP related documents as well as visual assessment whilst performing field visits; SOP - Operational Manual on Oil Palm Practices Section 12.0 (Membina Teres - Building of terraces), Section 13.0 (Membaris Sawit di Kawasan Berteras - Lining), Section 14.0 (Membina Parit Pertanian - Building of drains) and Section 16.0 Planting of Legume Cover Crops has been assessed and found compliant by the audit team.

4.3.2 Avoid or minimize bare and exposed soil within estates. MINOR compliance

Yes

Evidence of cover crops, recycling of chopped trees, road design and stop bunds and restoration of riparian areas visible during field visit by the audit team; policies are found to be implemented.

4.3.3 Presence of road maintenance programme. MINOR compliance

Yes

A Road Maintenance Program was developed by FTP in 2011 for

up-keeping plantation roads.

4.3.4 Subsidence of peat soils should be minimized through an effective and documented water management programme. MINOR compliance

Yes

Subsidence of peatland was found to be managed appropriate to minimize this negative effect; reference plans to be found in Operational Manual Section 14.0 (Membina Parit Pertanian - Building of drains).

4.3.5 Best management practices should be in place for other fragile and problem soils (e.g. sandy, low organic matter and acid sulphate soils). MINOR compliance

Yes

Particular existing small areas of fragile soil are identified (e.g. Bukit Aping Timur, 20 ha of lateritic soils), specific referring actions are written down in a plan (e.g. EFB mulching plan for 2011).


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(Not applicable)

Remarks

Criterion 4.4: Practices maintain the quality and availability of surface and ground water.

4.4.1 Protection of water courses and wetlands, including maintaining and restoring appropriate riparian buffer zones at or before replanting along all natural waterways within the estate. MAJOR compliance

Yes

A Plantation Operation Manual SOP (MOLSL-14.0) for Agricultural Drain Construction (Membina Parit Pertanian) concerning draining water in low lying area or swampy areas had to be revised between Audit part I and Audit part II which had to consider more specifically handling of previous plantings concerning description, policy and procedures for new plantings in accordance with DID. Prove: documet approved 23.06.2011 (MG, visual assessment)

4.4.2 No construction of bunds/weirs/dams across the main rivers or waterways passing through an estate. MAJOR compliance

Yes

No visible evidence, neither in maps nor found in field visits.

4.4.3 Outgoing water into main natural waterways should be monitored at a frequency that reflects the estates and mills current activities which may have negative impacts (cross ref to 5.1 and 8.1). MAJOR compliance

Yes

Monitoring is documented for both estates; only partly

applicable for the mill because no main or relevant waterways

nearby, however an evaluation of potentially negative impacts

was done, see also comments at Indicator 5.1 and Indicator 8.1.

4.4.4 Monitoring rainfall data for proper water management. MINOR compliance

Yes

Yes, monitored by Felda Technoplant (records started in 2010, monthly updated (e.g. highest value for December 2010: 661.18 mm)


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(Not applicable)

Remarks

Criterion 4.4: Practices maintain the quality and availability of surface and ground water.

4.4.5 Monitoring of water usage in mills (tonnage- water use/tonne FFB processed). MINOR compliance

Yes

At the mill the water usage is being monitored. Results M3/ton FFB observed, usage is in line with industry norm; also monthly Environment Performance Indicators (Borang FPI/L4/QOHSE-3.1 Pind 0) are maintained which include water usage (ranging from 1.29 – 1.57 ton/ton FFB processed) since 2008.

4.4.6 Water drainage into protected areas is avoided wherever possible. Appropriate mitigation measures will be implemented following consultation with relevant stakeholders. MINOR compliance

Yes

There is no water drainage into protected areas.

4.4.7 Evidence of water management plans. MINOR compliance

Yes

Records existing, monthly monitored, additionally a plan

“Tindakan Musim Kemarau” exists.


80



(Not applicable)

Remarks

Criterion 4.5: Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.

4.5.1 Documented IPM system. MINOR compliance

Yes

IPM system is consisting of various chapters (SOP’s and Guidelines) of the Operational Manual by Felda Agricultural Services.

4.5.2 Monitoring extent of IPM implementation for major pests. MINOR compliance

Yes

Document review does prove monitoring activities according P&C. Training for Smallholders was given briefly, assistance in implementing IPM activities at a Smallholders level is given either by Felda Agricultural Services and by Felda Technoplant.

4.5.3 Recording areas where pesticides have been used. MINOR compliance

Yes

(Observation)

Records and identification systems in the fields of independent settlers of Felda Management and FTP operated estates are clear and complete; at an independent settlers level it is not. Although identification systems and boundaries might be plausible for individual settlers, clear boundaries and identification systems are often not visible to any kind of external evaluation. Due to this deficiency the recording system of independent settlers does not comply yet. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

4.5.4 Monitoring of pesticide usage per hectare or per ton e.g. total quantity of active ingredient (a.i) used/tonne of oil. MINOR compliance

Yes

(Observation)

Monitoring for usage of pesticides was only documented for fields under Felda Technoplant and Felda Management. At independent settlers level again there was no evidence found for monitoring of activities. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


81



(Not applicable)

Remarks

Criterion 4.6: Agrochemicals are used in a way that does not endanger health or environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organisation Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.

4.6.1 Written justification in Standard Operating Procedures (SOP) of all chemicals in use. MAJOR compliance

Yes

Written justification found in Felda’s SOP’s (Operation Manual 2010).

4.6.2 Pesticides selected for use are those officially registered under the Pesticides Act 1974 (Act 149) and the relevant provision (Section 53A); and in accordance with USECHH regulations (2000). MAJOR compliance

Yes

Use and application advice given by Felda Agricultural Services and Felda Management. Cross-check Plant Protection Product storage and registration of Products did prove compliance; reference to CHRA (Chemical Health Risk Assessment) is incorporated in documents, trainings to settlers are provided (recent one done at Bukit Aping Timur, 16th of March 2011).


4.6.3 Pesticides shall be stored in accordance to the Occupational Safety and Health Act 1994 ( Act 514) and Regulations and Orders and Pesticides Act 1974 (Act 149) and Regulations. MAJOR compliance

Yes

Storage and handling of pesticides and chemicals at the estates (concerning Felda Management and Felda Technoplant) was found in compliance with national legislation. Minor deficiencies have been solved between Audit part I and Audit part II;



82



(Not applicable)

Remarks

Criterion 4.6: Agrochemicals are used in a way that does not endanger health or environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organisation Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.

4.6.4 All information regarding the chemicals and its usage, hazards, trade and generic names must be available in language under-stood by workers or explained carefully to them by a plantation management official at operating unit/level. MAJOR compliance

Yes

Visual assessment: actual assessment and interview at mixing point, procedures and information was available (at mixing area and in the field - spraying team); visual assessments in the fields: interviews of Mandores and sprayers took place; MSDS/CSDS for all Plant Protection Products in use and were assessed. Training activities for settlers are provided and documented. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

4.6.5 Annual medical surveillance as per CHRA for plantation pesticide. MAJOR compliance

Yes

A medical surveillance is done according existing CHRA (30th September 2010) for persons who handle pesticides; however it is recommended to incorporate activities of the medical surveillance program into the below mentioned plan. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

4.6.6 No work with pesticides for confirmed pregnant and breast-feeding women. MAJOR compliance

Yes

Information and notifications on estate level are clearly given to female workers, visual evidence and confirmation by interviews gathered; definite improvement between first and second audit. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


83



(Not applicable)

Remarks

Criterion 4.6: Agrochemicals are used in a way that does not endanger health or environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organisation Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is dcoumented.

4.6.7 Documentary evidence that use of chemicals categorized as World Health Organization Type 1A or 1B or listed by the Stockholm or Rotterdam Conventionss and paraquat, is reduced and /or eliminated. Adoption of suitable economic alternative to paraquat as suggested by the EB pending outcome of the study on IWM. MINOR compliance

Yes

Paraquat use is still not eliminated although a newly drafted

policy by Felda does give guidance on reduction of Paraquat and

1A and 1B classified chemicals.

Prove: documet approved 28.06.2011

4.6.8 Documented justification of any aerial application of agrochemicals. No aerial spraying unless approved by relevant authorizes. MAJOR compliance

Yes

No aerial application taken place.

4.6.9 Evidence of chemical residues in CPO testing, as requested and conducted by the buyers. MINOR compliance

Yes

(Observation)

Analyses carried out for all suppliers however samples have been

taken from FFB; it is recommended in future to include CPO

testing into the internal analyses program!

4.6.10

Records of pesticide use (including active ingredients used, area treated, amount applied per ha and number of applications) are maintained for either a minimum of 5 years or starting 2007. MINOR compliance

Yes

(Observation)

Records of pesticide use are in place and maintained on an estate level - provided by either Felda Management or Felda Technoplant - necessary information could be gathered; however in details (e.g. filing system) some room for improvement has been identified. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


84



(Not applicable)

Remarks

Criterion 4.7: An occupational health and safety plan is documented, effectively communicated and implemented.

4.7.1 Evidence of documented Occupational Safety Health (OSH) plan which is in compliance with OSH Act 1994 and Factory and Machinery Act 1967 (Act 139). MAJOR compliance

Yes

An occupational Safety and Health Policy is in place for all assessed operations, clearly communicated, implemented and publically available. Required detailed contents have been reviewed in documents and records as well as assessed in the field.

4.7.2 Records should be kept of all accidents and periodically reviewed at quarterly intervals. MAJOR compliance

Yes

Records are kept. No report of serious accidents for the last 3 years in neither of the audited operations.

4.7.3 Workers should be covered by accident insurance. MAJOR compliance

Yes

Workers are covered by SOCSO (Social Security Organization) as per requirement of the law; random check and payslip review did prove insurance contribution.


85



(Not applicable)

Remarks

Criterion 4.8: All staff, workers, smallholders and contractors are appropriately trained.

4.8.1 A training programme (appropriate to the scale of the organization) that includes regular assessment of training needs and documentation, including records of training for employees are kept. MAJOR compliance

Yes

Malaysian speaking workers and staff, all records available at the mill; at an estate level training activities recorded according operation needs; documentation of contents and list of participants are available on both audited estates; annual Training Programs have been reviewed and found complying by the audit team.


86


Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity


(Not applicable)

Remarks

Criterion 5.1: Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

5.1.1 Documented aspects and impacts risk assessment that is periodically reviewed and updated. MAJOR compliance

Yes

Several documents such as Identification of Environmental Aspects and Evaluation of Significance Form (No. Borang FPI/L4/QOHSE-1.7 Pindaan 0), Significant Environmental Aspects and Impacts Registrar Form (No. Borang FPI/L4/QOHSE-1.8 Pindaan 0) and Environmental Aspects and Impacts Register in the field (No. Borang: RSPO – P5/C5.1/5.1.1 Pengenalpastian Aspect, Penilaian Impak dan Penentuan Kawalan) do identify these aspects and risks; complete review of referring documents was done between audit part I and audit part II.

5.1.2 Environmental improvement plan to mitigate the negative impacts and promote the positive ones, is developed, implemented and monitored. Minor compliance

Yes

Statement of Objectives and Target Period for environmental performances with quantitative indicators as applicable (No. Borang FPI/L4/QOHSE-3.1 Pind 0) is generated; an Action Plan (Pelan tindakan pembangunan alam sekitar - No. Borang RSPO – P5/C5.1/5.1.2) plus also a Management- and Action Plan for mitigating negative and promoting positive environmental impacts (RSPO 2010 Criteria 5.1/5.3/5.6) are in place; revision of documents was done between audit part I and audit part II, impacts are implemented and monitored.


87



(Not applicable)

Remarks

Criterion 5.2: The status of rare, threatened or endangered species (ERTs) and high conservation value habitats, if any ,that exists in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations .

5.2.1 Identification and assessment of HCV habitats and protected areas within landholdings; and attempt assessments of HCV habitats and protected areas surrounding landholdings. MAJOR compliance

Yes

HCV Report was developed over the past years and eventually finalized on 12 of July 2011. This HCV report does reflect the situation in general of Komplex Waha and also specifically the situation on estates Bukit Aping Timur and Bukit Easter. Habitats and protected areas have been identified within the landholding and attempted assessments within the surrounding landholdings were found in place.

5.2.2 Management plan for HCV habitats (including ERTS) and their conservation. MAJOR compliance

Yes

A management Plan was finalized after several revisions on 12th of July for the Komplex Waha within the HCV Report (Laboran Pengenalpastian HCV ((Hutan Bernilai Pemuliharaan Tinggi)) & Pelan Pengurusan HCV & Biodiversity); cross references to Felda policies and SOP’s are integrated.

5.2.3 Evidence of a commitment to discourage any illegal or inappropriate hunting fishing or collecting activities, and developing responsible measures to resolve human-wildlife conflicts. MINOR compliance

Yes

Signages have been erected on both estates to create awareness among the settlers to discourage any hunting, fishing, burning or illegal activities. Conservation Status of ERTs, are identified and mentioned in the above mentioned HCV Report.


88



(Not applicable)

Remarks

Criterion 5.3: Waste is reduced, recycled and re-used and disposed off in an environmentally and socially responsible manner.

5.3.1 Documented identification of all waste products and sources of pollution. MAJOR compliance

Yes

Waste Management Plan (FPI/L2/QOHS -9.09) is existing and does list all sources of pollution and includes actions plans for the mill; at an estate level lists of waste and pollution are available (in Impacts and Aspects Lists – No. Borang RSPO C5.3/5.3.1);

5.3.2 Having identified waste and pollutants, an operational plan should be developed and implemented, to avoid or reduce pollution. MINOR compliance

Yes

Pelan Tindakan (Action Plan) is available at the mill and the estates, is included in the above mentioned Plan. Visual assessments did prove that used pesticide containers are punctured and brought to a collection centre in Simpang Wa Ha (disposed by a subcontractor: Malik Family Resources Technology Sdn. Bhd., Port Klang - approved by DOE - Department of Environment). All household refuse is collected three times per week and taken out from the plantation to a landfill in Kota Tinggi.

5.3.3 Evidence that crop residues/biomass are recycled MINOR compliance

Yes

Parts of EFB are mulched, main amount is burnt in the mill, bunsh ash delivered for fertilization in the fields; also all shells and fibres are burnt and used for energy production; there is no recycling of POME yet; At the estates all palms are shredded before replanting in the fields.



89



(Not applicable)

Remarks

Criterion 5.4: Efficiency of energy use and use of renewable is maximized.

5.4.1 Monitoring of renewable energy use per ton of CPO or palm product in the mill. MINOR compliance

Yes

Monitoring of Fibres and Shells used for heating (separate books demonstrate amounts burnt) is in place and done on a daily base for each ton of processed FFB; A Single Element System and Fuel Balance for two units of Boiler is installed in Jan 2011 to increase efficiency of the Boiler operation and reduce smoke emission; therefore the excess of fiber and shell which is not burnt also can be sold as a by-product from the mill.

5.4.2 Monitoring of direct fossil fuel use per ton of CPO or kW per ton of palm product in the mill (or FFB where the grower has no mill). MINOR compliance

Yes

At the mills operation usage of diesel for vehicles documented, checked for January 2011; electricity is coming from own generator which is driven by steam - boiler heat derived from burning of shells and fibers. Diesel is only used to start the production process (diesel usage records available since 2009); documentation and records showing the amounts available since January 2010. Diesel usage in the estates is documented and recorded via collected invoices.


90



(Not applicable)

Remarks

Criterion 5.5: Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN Guidance or other regional best practice.

5.5.1 No evidence of open burning. Where controlled burning occurs, it is as prescribed by the Environmental Quality (Declared Activities (Open Burning) Order 2003. MAJOR compliance

Yes

FELDA has implemented a zero burn policy for all land preparation of palms. There is a SOP for felling and chipping of oil palm trunks. During the inspection, there were no fields that have been recently replanted. In the SOP’s there is provision for burning of palm biomass that is fungal infected with prior permission from the Dept. of Environment. The Contract Agreement for replanting with FELDA contractors (Contract No: 200006213) dated 28 March 2005 was viewed. The Contract states no open burning is allowed during land clearing.

5.5.2 Previous crop should be felled/mowed down, chipped /shredded, windrowed or pulverized/ploughed and mulched. MINOR compliance

Yes

FELDA’s Plantation Operation Manual (7.0 Menebang dan Meracik Sawit) has specific SOP for felling and chipping of oil palm trunks. Areas that were replanted in 2009 and 2010 show evidence of old palms being chipped.

5.5.3 No evidence of burning waste (including domestic waste). MINOR compliance

Yes

At Bukit Aping Timur it happened at the first visit that some

individual workers solitarily did burn domestic waste behind the

workers quarters as well as one solitary smallholder did burn

some trees. Felda Management did react on it with warning

letters, specific additional trainings and information campaign as

well as regular monitoring activities. Interviews of workers and

field reviews did proof final compliance at audit part II.


91



(Not applicable)

Remarks

Criterion 5.6: Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.

5.6.1 Documented plans to mitigate all polluting activities (cross ref C 5.1). MAJOR compliance

Yes

Several items (used fertilizer bags, plastic, glass, used metals, woods, paper, used PPE, used tyres, used pesticide containers and domestic refuse) have been identified as pollution items, also an Action plan to reuse, recycle and reducing has been developed. Reference document: RSPO 2010 (Kriteria 5.1/5.3/5.6) dated 05.06.2010.

5.6.2 Plans are reviewed annually. MINOR compliance

Yes

Reviews were done and dated for all operations.

5.6.3 Monitor and reduce peat subsidence rate through water table management (within range specified in C 4.3). MINOR compliance

No

Subsidence of peatland was found to be managed appropriate

to minimize this negative effect; reference plans to be found in

Operational Manual Section 14.0 (Membina Parit Pertanian -

Building of drains), cros.ref. C 4.3.4.

However a specific monitoring is not done yet.


92


Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers


(Not applicable)

Remarks

Criterion 6.1: Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

6.1.1 A documented social impact assessment including records of meetings. MAJOR compliance

Yes

An SIA was conducted for external stakeholders (District Police, Town Council, Wild Life, Ranger, Indiginous Head, etc.) on 06.08.2010; meeting was conducted in the Mayres Hotel in Kota Tinggi; chaired by Mr. Abd Karim Ahmad (Group Manager). An additional assessment was done as an add-on event to the original meeting and documented on April 13th 2011 to complete particular, open aspects. Final compliance was stated by the entire audit team.


93



(Not applicable)

Remarks

Criterion 6.1: Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.

6.1.2 Evidence that the assessment has been done with the participation of affected parties. MINOR compliance

Yes

Evidence of assessment with participants was seen with photos, attendance list of participants and a summary report; interviews during the audit did also show evidence about.

6.1.3 A timetable with responsibilities for mitigation is reviewed and updated as necessary. MINOR compliance

Yes

All reviewed social impacts factors have been included in the

survey, a conclusion was available; an additional review of the

timetable with exact responsibilities for mitigation (also

including the promotion of positive impacts) was done before

audit part II in June 2011 and finally found compliant by the

auditors.


94



(Not applicable)

Remarks

Criterion 6.2: There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.

6.2.1 Documented consultation and communication procedures. MAJOR compliance

Yes

Felda Policy (Doc FPI/2/QOHSE-6.0 – 22.12.2010) on Consultation, Participation and Communication) does describe required procedures for all operations.

6.2.2 A nominated plantation management official at the operating unit responsible for these issues. MINOR compliance

Yes

Nomination letters did show following responsibilities: 1) Mill: Nomination letter dated 13.11.2010, persons nominated 2) Bukit Aping Timur: Nomination letter dated 24.08.2010, persons nominated 3) Bukit Easter: Nomination letter dated 25.10.2010, persons nominated

6.2.3 Maintenance of a list of stakeholders, records of communication and records of actions taken in response to input from stakeholders. MINOR compliance

Yes

Records are available and part of the SIA, including records of

last stakeholder meeting on 13th of April 2001 where

representatives of foreign workers were included.


95



(Not applicable)

Remarks

Criterion 6.3: There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.

6.3.1 Documentation of the processes by which a dispute was resolved and the outcome. MAJOR compliance

Yes

Processes and procedures mentioned in the document “FAS-IMS/L2/18.0 and 6.0 dated 22.12.2010 - Complaints, Grievances, Non-conformity and Corrective Actions” covering all operations of Komplex Waha. Overall Feldas policy is to keep the refering records for 7 years.

6.3.2 The system resolves disputes in an effective, timely and appropriate manner. MINOR compliance

Yes

Complaint books at each assessed operation have been reviewed and randomly checked specifically upon potential access to it and the necessary follow up activities by Felda Management.

6.3.3 The system is open to any affected parties. MINOR compliance

Yes

Evidences found did prove that the presented system was found

to be open for any affected parties.


96



(Not applicable)

Remarks

Criterion 6.4: Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

6.4.1 Establishment of a procedure for identifying legal and customary rights and a procedure for identifying people entitled to compensation. MAJOR compliance

NA

History and documents of the development of Komplex Waha under Felda do not show any evidence that there was a loss of legal or customary rights which would have lead to a necessary, consequent compensation or that any compensational claims would be open and/or evident.

6.4.2 A procedure for calculating and distributing fair compensation (monetary or otherwise) is established and implemented. This takes into account gender differences in the power to claim rights, ownership and access to land; and long-established communities; differences in ethnic groups’ proof of legal versus communal ownership of land. MINOR compliance

NA

6.4.3 The processes and outcome of any compensation claims is documented and made publicly available. MINOR compliance This criterion should be considered in conjunction with Criterion 2.3.

NA


97



(Not applicable)

Remarks

Criterion 6.5: Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.

6.5.1 Documentation of pay and other conditions. MAJOR compliance

Yes

Seen Appointment letters have been seen at each operation for several by CB chosen workers as well as work criteria and pay amount for these workers have been reviewed; roles and responsibilities could be found attached in different documents. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

6.5.2 Labor laws, union agreements or direct contracts of employment detailing payments and conditions of employment (e.g. working hours, deductions, overtime, sickness, holiday entitlement, maternity leave, reasons for dismissal, period of notice, etc) are available in the language under-stood by the workers or explained carefully to them by a plantation management official in the operating unit. MINOR compliance

Yes

For all assessed operations the review of labor conditions did prove compliance concerning availability of documented evidence of payment and conditions of work to all workers; interviews with several workers provided evidence that they do understand meanings of contracts and union agreements in their own language. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


98



(Not applicable)

Remarks

6.5.3 Growers and millers provide adequate housing, water supplies, medical, educational and welfare amenities in accordance Workers’ Minimum Standard of Housing and Amenities Act 1990 9act 446) or above, where no such public facilities are available or accessible (not applicable to smallholders) . MINOR compliance

Yes

Visual Assessment of all the housing facilities took place at each operation. On an estate level all settlers and on a mill level all workers are provided with comprehensive, solid housing- and social facilities; workers employed by Felda Managament (or Felda Technoplant) are provided with reasonable standard of housing (water supplied, medical- and welfare amenities available); Some individual and solitary non-compliances found at audit part I were corrected immediately and found complying in audit part II. Workers Minimum Standard of Housing and Amenities Act 1990 at audit part II was finally listed in the clients Master List of Legal Requirements. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


99



(Not applicable)

Remarks

Criterion 6.6: The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.

6.6.1 Documented minutes of meeting with main trade unions or workers representative. MAJOR compliance

Yes

Documents and records of meetings have been reviewed at all operations. Regularly meetings between management and representatives of workers take place on a weekly base at each operation; documented evidence such as minutes were found. A General Assembly Meeting of Workers is held once in 3 years (Mill: last conducted on 14.05.2010; Estates: last conducted 20.12.2011, including assessed Estates Bukit Aping Timur and Bukit Easter).

6.6.2 A published statement in local languages recognizing freedom of association. MINOR compliance

Yes

Policy of freedom of association is established and published in the relevant languages and understood by the workers interviewed. 6.6.1 and 6.6.2: Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


100



(Not applicable)

Remarks

Criterion 6.7: Children are not employed or exploited. Work by children is acceptable on family farms under adult supervision, and when not interfering with education programmes. Children are not exposed to hazardous working condition.

6.7.1 Documented evidence that the minimum age requirement is met. MAJOR compliance

Yes

A Felda “Policy on Child Labor” is established, the minimum age is standardized with 17 years in it. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


101



(Not applicable)

Remarks

Criterion 6.8: Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.

6.8.1 A publicly available equal opportunities policy. MAJOR compliance

Yes

A policy of “Equal Opportunities” is established, communicated, displayed and publically available at all assessed operations. Interviews with several workers did show that they were able to explain appropriately. Revised and approved document visually assessed 20.09.2011

6.8.2 Evidence that employees and groups including migrant workers have not been discriminated against. MINOR compliance

Yes

No evidence or issue found for discrimination, no relevant grievances have been raised during the SIA, in workers meeting or in auditor interviews. 6.8.1 and 6.8.2: Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


102



(Not applicable)

Remarks

Criterion 6.9: A policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.

6.9.1 A policy on sexual harassment and violence and records of implementation. MAJOR compliance

Yes

Policy on sexual harassment is established (revised during audit part I and audit part II), communicated, displayed and publically available at all assessed operations. Prove: documet approved 28.06.2011

6.9.2 A specific grievance mechanism is established. MAJOR compliance

Yes

A grievance mechanism is established for all operations of Komplex Waha. Also a “Women Action Committee” is implemented and headed by workers for the Mill, for Bukit Aping Timur and for Bukit Easter; the committee is also established on a regional level, head persons are nominated. Last meeting was held on 28.10.2010 within the Johor Women in Felda.


103



(Not applicable)

Remarks

Criterion 6.10: Growers and millers deal fairly and transparently with smallholders and other local businesses.

6.10.1 Pricing mechanisms for FFB and inputs/services shall be documented. MAJOR compliance

Yes

Pricing is followed by actual MPOB pricing system; a daily review and update does guarantee a clear and transparent procedure, complete records are available.

6.10.2 Current and past prices paid for FFB shall be publicly available. MINOR compliance

Yes Prices are displayed at the mills weighbridge - notice board for

public information.

6.10.3 Evidence that all parties understand the contractual agreements they enter into, and that the contracts are fair, legal and transparent. MINOR compliance

Yes

Several contracts have randomly been reviewed and found to be complying by the audit team.

6.10.4 Agreed payments shall be made in a timely manner. MINOR compliance

Yes

Document review, review of invoices and payment cheques have been verified randomly; delivery and subsequent payment were found to be in a timely manner.


104



(Not applicable)

Remarks

Criterion 6.11: Growers and millers contribute to local sustainable development wherever appropriate.

6.11.1 Demonstrate contributions to local development that are based on the results of consultation with local communities. MINOR compliance

Yes

Divers activities at all assessed operations do prove that Felda Management does contribute to a local sustainable development. Examples are e.g. “Get together Festival” enhancing social activities of settlers or specific “Higher education support programs” and “Tuition schemes” for diploma and degrees students (beside an overall educational program for better education via social responsibility by Felda management).


105


Principle 7: Responsible Development of New Plantings


(Not applicable)

Remarks

Criterion 7.1: A comprehensive and participatory independent social and environmental impact assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations.

7.1.1 An independent and participatory social and environmental impact assessment (SEIA) to be conducted and documented ( Cross ref to 7.2, 7.3, 7.4, 7.5, 7.6. MAJOR compliance

NA

No new plantings

7.1.2 The results of the SEIA to be incorporated into an appropriate management plan and operational procedures developed, implemented, monitored and reviewed. MINOR compliance

7.1.3 Where the development includes smallholder schemes of above 500ha in total, the impacts and implications of how it is managed should be documented and a plan to manage the impacts produced . MINOR compliance


106



(Not applicable)

Remarks

Criterion 7.2: Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations.

7.2.1 Soil suitability maps or soil surveys adequate to establish the long-term suitability of land for oil palm cultivation should be made available. MAJOR compliance

NA

No new plantings

7.2.2 Topographic information adequate to guide the planning of drainage and irrigation systems, roads and other infrastructure should be available. MINOR compliance


107



(Not applicable)

Remarks

Criterion 7.3: New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.

7.3.1 An HCV assessment, including stakeholder consultation, is conducted prior to any conversion. MAJOR compliance

NA

No new plantings 7.3.2 No conversion of

Environmentally Sensitive Areas (ESAs) to oil palm as per Peninsular Malaysia National Physical Plan (NPP) and Sabah Forest management Unit under the Sabah Forest Management License Agreement. MAJOR compliance

7.3.3 No new plantings on floodplains (reference made to State DID). MAJOR compliance

7.3.4 Dates of land preparation and commencement are recorded. MINOR compliance


108



(Not applicable)

Remarks

Criterion 7.4: Extensive planting (to be determined by SEIA) on steep terrain, and /or marginal and fragile soils, is avoided.

7.4.1 All new plantings should not be cultivated on land more than 300m above sea and on land more than 25 degrees slope unless specified by local legislation (Ref: MSGAP Part 2: OP 4.4.1.3 & 4.4.1.4). MAJOR compliance

NA

No new plantings

7.4.2 Where planting on fragile and marginal soils is proposed, plans shall be developed and implemented to protect them without incurring adverse impacts (e.g. hydrological) or significantly increased risks (e.g. fire risk) in areas outside the plantation. MINOR compliance


109



(Not applicable)

Remarks

Criterion 7.5: No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.

7.5.1 This activity should be integrated with SEIA required by C 7.1. MAJOR compliance

NA

No new plantings


110



(Not applicable)

Remarks

Criterion 7.6: Local people are compensated for any agreed land acquisitions and relinquishments of rights, subject to their free, prior and informed consent and negotiated agreement.

7.6.1 Documented identification and assessment of legal and customary rights. MAJOR compliance

NA

No new plantings

7.6.2 Establishment of a system for indentifying people entitled to compensation. MAJOR compliance

7.6.3 This activity should be integrated with SEIA required by C 7.1 MAJOR compliance

7.6.4 Establishment of a system for calculating an distributing fair compensation (monetary or otherwise). MAJOR compliance

7.6.5 The process and outcome of any compensation claims should be documented and made publicly available. MAJOR compliance

7.6.6 Communities that have lost access and rights to land for plantation expansion are given opportunities to benefit from plantation development. MINOR compliance


111



(Not applicable)

Remarks

Criterion 7.7: Use of fire in the preparation of new plantings is avoided other than in specific cases as identified in the ASEAN Guidance or other regional best practice .

7.7.1 No evidence of clearing by burning. This activity should be integrated with the SEIA required by C 7.1. MAJOR compliance

NA

No new plantings

7.7.2 Evidence of approval for controlled burning as per Environmental Quality (Declared Activities) (Open Burning) Order 2003. MAJOR compliance


112


Principle 8: Commitment to Continous Improvement in Key Areay of Activity


(Not applicable)

Remarks

Criterion 8.1: Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.

8.1.1 Minimise use of certain pesticides (C 4.6). MAJOR compliance

Yes

Newly drafted policies and procedures do point out how the use of certain pesticides may be reduced in future. Prove: documet approved 28.06.2011 Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

8.1.2 Environmental impacts (C 5.1). MAJOR compliance

Yes

On a mill base the ISO 14001 certification is highlighting these activities; on an estate level a new Environmental Policy (issued 23rd of June) does reflect these issues. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

8.1.3 Maximizing recycling and minimizing waste or by-products generation. MAJOR compliance

Yes

Policies and Improvement Plans are in place at all 3 assessed operations. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

8.1.4 Pollution prevention plans (C 5.3) MAJOR compliance

Yes

Lists of potential pollutants and referring prevention plans are available. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.

8.1.5 Social impacts 9C 6.1). MAJOR compliance

Yes

Action- and Monitoring Plans have been partly revised between audit part I and audit part II; audit team found improvement plans complying at all 3 assessed operations. Smallholder Integration Plan for independent smallholders and outgrowers is applicable as mentioned in 3.1.1 in the current report.


113



(Not applicable)

Remarks

Criterion 8.1: Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.

8.1.6 A mechanism to capture the performance and expenditure in social and environmental aspects. MINOR compliance

Yes

Mechanism described in ISO-, OHSA- and several internal

procedures found as well as there is a budget allocated covering

negative social and environmental impacts.



114


3.2 Identified Non-Conformances and Noteworthy positive comments

NC/O

Nr.

Criterion

Non Conformance (NC)

(or Observation [O] )

Corrective Action Implementation

required until

1

(O)

2.1.3 A mechanism for ensuring

that they are implemented.

MINOR compliance

Observation:

In particular cases it became

evident that smallholders do have

information but are not fully

committed yet to fully implement

them on their smallholders level.

Mechanism have to be found to enforce

the commitment and motivation of

smallholders to fully implement RSPO

Principles and Criteria

1st Surveillance

Audit

2

(NC)

2.2.3.1 Evidence of boundary stones

along the perimeter

adjacent to state land and

other reserves are being

located and visibly

maintained.

MINOR compliance

Non Conformance:

Boundary stones were not always

clearly visible and maintained in

Bukit Easter and in Bukit Aping Timur

According to National Interpretation of

RSPO Principles and Criteria it is

mentioned in the specific guidance that

growers should attempt to comply within

15 months (from date of first

announcement of first audit) with this

indicator

Mai 2012

3

(O)

4.1.2 Records of monitoring and

the actions taken are

maintained and kept for a

minimum of 12 months.

Observation:

On a Felda Management (and FTP)

level all documents are kept

minimum 3 years time; however it

became obvious that the individual

smallholders do not follow this

requirement completely

satisfactory. There is room for

improvement on a smallholders

level.

Actions have to be taken to improve the

commitment and motivation of

smallholders to completely comply with

this relevant RSPO Criteria

1st Surveillance

Audit


115


NC/O

Nr.

Criterion




required until

4

(O)

4.2.1 Monitoring of fertilizer inputs

through annual fertilizer

recommendations.

MINOR compliance

Observation:

Best agricultural practice is followed

by advice given by Felda

Agricultural Services Sdn Bhd

(FASSB); sampling also done by

FASSB. Records of fertilizer

application are not always

complete at small-holders; there is

room for improvement to implement

better documentation practice.





1st Surveillance

Audit

5

(O)

4.5.3 Recording areas where

pesticides have been used.

MINOR compliance

Observation:

Records and identification systems

in the fields of independent settlers

of Felda Management and FTP

operated estates are clear and

complete; at an independent

settlers level it is not. Although

identification systems and

boundaries might be plausible for

individual settlers, clear boundaries

and identification systems are not

always visible to any kind of external

evaluation. Due to this deficiency

also the recording system of

independent settlers does not

comply yet.





1st Surveillance

Audit


116


NC/O

Nr.

Criterion




required until

6

(O)

4.5.4 Monitoring of pesticide

usage per hectare or per ton

e.g. total quantity of active

ingredient (a.i) used/tonne of

oil.

MINOR compliance

Observation:

Monitoring for usage of pesticides

was only documented for fields

under Felda Technoplant and Felda

Management. At independent

settlers level again there was no

evidence found.





1st Surveillance

Audit

7

(O)

4.6.9 Evidence of chemical

residues in CPO testing, as

requested and conducted

by the buyers.

MINOR compliance

Observation:

Analyses carried out for all suppliers

however samples have been taken

from FFB; it is recommended in

future to include CPO testing into

the internal analyses program!





1st Surveillance

Audit

8

(O)

4.6.10

Records of pesticide use

(including active ingredients

used, area treated, amount

applied per ha and number

of applications) are

maintained for either a

minimum of 5 years or

starting 2007.

MINOR compliance

Observation:

Records of pesticide use are in

place and maintained

on an estate level - provided by

either Felda Management or Felda

Technoplant - necessary information

could be gathered; however in

details (e.g. filing system) some

room for improvement has been

identified.


recording system accordingly to have

accurate access to necessary and

relevant information

1st Surveillance

Audit


117


NC/O

Nr.

Criterion




required until

9

(NC)

5.6.3 Monitor and reduce peat

subsidence rate through

water table management

(within range specified in C

4.3).

MINOR compliance

Non Conformance:

Subsidence of peatland was found

to be managed appropriate to

minimize this negative effect;

reference plans to be found in

Operational Manual Section 14.0

(Membina Parit Pertanian - Building

of drains), cros.ref. C 4.3.4.

However a specific monitoring is not

done yet.

Monitoring (and recording) of water

table and levels has to be started 1st Surveillance

Audit


118


3.3 Issues raised by stakeholders

3.3.1 Participants

40 participants have been present at the stakeholder meeting. A detailed record of name, function and organization of each

participant was generated, each participant received and individual number.

3.3.2 Raised issues

Stakeholder

No.

Comment by Participant

Adored action to be taken Action taken by FELDA

3 Not well aware of RSPO matters, but have

been informed by FELDA.

Person is present to hear about RSPO --

32 Practicing good pesticide handling. Effect of

pesticides takes a long time and if we don’t

use mask, can affect health of settlers. Safety

and use of pesticide is important although the

yields are equally important. We use Class 4

pesticides. We also adhere to zero burn

policy.

Comment only --

11 At least one meeting per month including all

Departments is held in FELDA. That is how we

channel all the issues.

JKKR – meetings (settlers comittee on health and

social matters) with settlers, and if needed any

action from external parties, (e.g. Islamic

ceremony) then we have interactions.

Comment only --


119


Stakeholder

No.



32 All information is channeled through JKKR

meetings. FELDA management informs all

present about RSPO, etc. Replanting matters

involves Technoplant, also information on

yields or unripe bunches.

Monthly meetings in public hall, for about 80

settlers each time, information is given

directly. So far, positive impact, e.g. no

burning. Up to date, RSPO is giving a positive

impact on environment. Settlers are aware of

RSPO matters.

Comment only --

39 Land areas that is not having tanah hak milik

(land ownership), Penghulu will attend the

meetings. I am not aware of RSPO matters

from my area, FELDA Kambau.

I am only invited for meetings and not

involved in the management of the

plantations. I am not given opportunity to

give feedback.

Need information from relevant

agencies on RSPO matters.

It was confirmed that local stakeholders were

invited to attend a general RSPO briefing

(done seperately in every project) and again

explanation on RSPO was given at the

external stakeholder meeting for the “external

stakeholders“ where they have been asked

(by survey form) to contact us, should they

need further information on RSPO.

Feed back form was given to all participants

attending the meetings.


120


Stakeholder

No.



27 I don’t know very well about RSPO, I am from

a religious school. Matters related to

education, religious eduction; FELDA has

given support by building education facilities.

Government only sends teachers. School

development in Spg Wa Ha has not been

fulfilled and under discussion. School is

adjacent to mosque in Spg Wa Ha.

Comment only Felda underlines full commitment to continue

support for education matters, especially to

government authorised scools.

39 As auditor, have you visited to FELDA to see

the development of religious schools which

are old and needs repairs? Maybe FELDA Wa

Ha is chosen for RSPO due to adequate

facilities. What about other FELDA

settlements elsewhere? Maybe in some other

areas of FELDA needs further improvement,

e.g. roads, signage not systematic, old

houses, whether it has reached the standards

needed to be achieved.

Clarification Could be clarified within the discussion.

3 I was informed by my Manager, that the

plastic used containers of pesticides must be

buried. Rubbish will be collected by lorry.

Fertilizers applied 10 feet away from drains.

All settlers have to follow these guidelines.

Comment only --


121


Stakeholder

No.



16 Want to respond on needs of commercial

products and household needs. We are able

to reach out to supermarkets to ensure

sufficient supply to FELDA shops. However,

there are price fluctuations due to labor,

transport. On licensing and enforcement,

FELDA has been giving cooperation to the

Department.

Comment only --

24 From the Hospital, we have a clinic in Wa Ha.

We do receive patients from FELDA from time

to time. For your information, the clinic is

under the Dept of Health, and hospital is for

inpatients and outpatients.

Comment only --

31 There is no indigenous communities living

adjacent to Wa Ha and I have not visited

FELDA Wa Ha complex.

Comment only --

27 From government department, we have ISO

and also issued by SIRIM. What is the

difference between RSPO or ISO?

Clarification Could be clarified within the discussion


122


Stakeholder

No.



23 (Wildlife Dept) Perhilitan Bandar Penawar, I

am just transferred to this area for the past 1

week.

On human-wildlife conflict, we get reports on

elephant intrusion. First, the action is to inform

Wildlife office, inform with complete

information (location, damage done, time of

incident). Number of elephants is difficult to

estimate after the incident happens, and

elephants usually move at night. Continue to

use the electric fence. Some areas in

Kemasul, the elephants are intelligent and

can cross the electric fence.

Request that information on elephant

damage to be relayed within 24hours to

Wildlife Department so action can be

taken.

If there are any illegal hunters in FELDA,

do inform the Wildlife Department. The

Department has a new legal instrument,

Wildlife Conservation Act 2010

implemented in Oct 2010.

All incidents within FELDA boundaries in this

region will be documented notified and also

worked closely togehter with Perhilitan.

12 I wish to respond on elephant conflict.

Elephant is necessary. We need to find a

long term solution and FELDA has taken

actions such as electric fence. At the

moment, there are only 2 elephants roaming

in the area.

Is there a possibility for the elephants to

be trans-located since the forest area

has been changed to oil palm?

It is stated by FELDA that it is the juridiction of

Perhilitan or other relevant authorities to make

any further regulations on this issue.


123


Stakeholder

No.



39 When we raise the matter of elephant trans-

location, the cost of translocation is high.

Then the issue will not be solved.

Wildlife Dept cost to trans-locate one

elephant is about RM 30,000 – RM

40,000 few years ago. The translocation

is to Taman Negara, and stills some

elephants to come out to the village

areas.

There are some initiatives by Perhilitan and

other relevant agencies on this elephant

translocation and probably they have better

statistics on the success of the exercise.

32 Want information on price of oil palm, in the

past the price is low RM300/ton. But now the

price is high, is it because of shortage of oil or

currency exchange?

Now the oil palm RM 900/ton. When the price

is stabil, the economy is stable settlers can

pay up the loan.

Is there a mechanism to ensure that the

price of oil palm is stabilized in the

market?

Could be clarified within a general discussion.

As the Certification Body is a neutral entity the

Audit team exclusively was moderating in

order finding contending information and

conclusion on that specific raised question.


124


4. Certified organisation’s acknowledgedgement of internal responsibility

4.1 Formal sign-off of assessment findings

Addtional comments by Auditors

1. The entire Audit Team likes to thank Felda Management, all staff and workers of Komplex Waha for a very constructive cooperation and

for their hospitality throughout the entire audit.

2. -

Lead Auditor, Matthias Grill

Place, Name, Date and Signature

Enzersfeld, First Version 06.01.2012 / Revised Version 28.04.2012

Matthias Grill

Original Version confirmed by Audit Team Kuala Lumpur, 06.01.2012 Sanath Kumarum

Sathian Menon

Selvaa Grapragrasem

Final RSPO Secreteriat Approval Kuala Lumpur, 24.05.2012 Audrey Lee


125


5. Attachments

5.1 Report Confirmations

5.2.1a Report Confirmation - Client

The representative person of the audited entity has fully acknowledged this report.


126


5.2.1b Supplementary Comments, suggestions (or) complaints by audited entity or any other invicted party

Nr. Comment Concerning Justification / Suggested action to be taken

1

2

3

4

5

6

7

8

9

10


127


5.2.2 Report Confirmation – Certification Department

The Certification Officer has acknowledged this report and likes to:

1. confirm this result by signature:

DI Kathrin Wollak

Place, Name, Date

und Signature

Enzersfeld, 12.01.2012

or

2. disagree on audit report and is asking for

additional action to be taken: Ort, Name, Datum

und Unterschrift

…………………………, ……………….., ……………………………………..

Nr. Additional action Comment Responsibilities and time frame

1

2

and

3. finally to confirm the result after all relevant

and additional corrective actions have

been closed out (including Lead Auditors

re-confirmation) and signalizes compliance

for issuance of certificate

Ort, Name, Datum

und Unterschrift

…………………………, ……………….., ……………………………………..


128


5.2 Abbreviations

ASI Social Impact

CB Certification Body

CHRA Chemical Health Risk Assessment

CPO Crude Palm Oil

DID Department of Irrigation and Drainage

EFB Empty Fruit Bunches

FASSB Felda Agricultural Services Sdn Bhd

FM Felda Management

FTP Felda Techno Plant

FFB Fresh Fruit Bunches

GAP Good Agricultural Practice

HCV High Conservation Value

HQ Head Quarter

IPM Integrated Pest Management

JKKR Jawatan Kuasa Kemajuan dan kesihatan Rancangan / Settlers comittee on health and social matters

QMS Quality Management System

QM Quality Management

MPOB Malaysian Palm Oil Board


129


mt metric tonn

NC Non Conformance

O Observation

PKO Palm Kernel Oil

PPP Plant Protection Product

p.a. per annum

QMS Quality Management System

QM Quality Management

SIA Social Impact Assessment

SOP Standard Operating Procedures

SOCSO Social Security Organization