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MSPO CERTIFICATION

SUMMARY REPORT

Sarawak Oil Palms Berhad

Tinbarap Plantation Group Certification No. 124 - 126, Jalan Bendahara, 98000 Miri, Sarawak.

Project No: 50451272

Date: 12/12/2018

DQS Certification (M) Sdn Bhd (689316-X)

Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S,

Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia.

Tel: +603-3342 3259 (Hunting Line)

Fax: +603-3358 3299

TABLE OF CONTENT

Page 1 of 28 AUDIT RPT AA2 TINBARAP EST-2018 (1) All aspects of the audit are considered confidential

Table of Contents

1. Executive Summary ____________________________________________________ 3

Conclusion ____________________________________________________________ 5

2. Introduction ___________________________________________________________ 6

2.1 Objective __________________________________________________________ 6

2.2 Scope_____________________________________________________________ 6

2.3 Certification Team ___________________________________________________ 7

3. Methodology __________________________________________________________ 8

3.1 Stage 1 ___________________________________________________________ 8

3.2 Surveillance Audit ___________________________________________________ 8

4. Organization Information _________________________________________________ 9

4.1 Company Information ________________________________________________ 9

4.2 Production Information: Estate _________________________________________ 9

Plantation Mapping _______________________________________________________ 10

5 Certification Assessment ________________________________________________ 13

5.1 Stage 1 Audit ______________________________________________________ 13

5.2 Surveillance Audit __________________________________________________ 13

5.3 Stakeholder’s Consultation ___________________________________________ 15

6 Conclusion / Recommendation ___________________________________________ 16

6.1 Certification Recommendation _________________________________________ 16

7. References ____________________________________________________________ 18

7.1 Contact Information ___________________________________________________ 18

Management Representative at site ________________________________________ 18

Audit team ____________________________________________________________ 18

Contact person at DQS __________________________________________________ 19

7.2 Audit Information______________________________________________________ 19

7.3 Audit Data ___________________________________________________________ 20

7.4 Audit Result _________________________________________________________ 21

TABLE OF CONTENT

Page 2 of 28 AUDIT RPT AA2 TINBARAP EST-2018 (1) All aspects of the audit are considered confidential

7.5 Next Step ___________________________________________________________ 23

Activity of the customer __________________________________________________ 23

Activity of DQS ________________________________________________________ 23

7.6 Attached Documents __________________________________________________ 24

7.7 Appendix 1: Group Certification Member and It Address _______________________ 25

7.8 Appendix 2: MPOB Licenses ____________________________________________ 26

7.9 Appendix 2: Audit Report Manager ________________________________________ 27

of 28 AUDIT RPT AA2 TINBARAP EST-2018 (1) All aspects of the audit are considered confidential (Rev 03)

1. Executive Summary

Date of audit: 26 - 28/11/2018

Name of the company: Sarawak Oil Palms Berhad

Certification No.: 50451272

Operational unit: Tinbarap 3 Estate, Tinbarap 7 & 9 Estate, Tinbarap 6 Estate

Contact No.: 019-8775966, 019-8508669 (O) 019-8165696

Certified site address: No. 124 - 126, Jalan Bendahara, 98000 Miri, Sarawak.

MSPO Standard: MSPO 2530-3

Auditor: Sahudin bin Sapiin

Azman Samion, Mohd. Shauki Mohd Ghazali

Mohd. Hidhir Hamdan, Noorainie Awang Anak - Observers

Introduction

Sarawak Oil Palms Berhad is the registered entity managing sister company estates, Sarawak Oil Palm Plantation (Beluru) Sdn. Bhd. of which they are based in Miri, Sarawak. The company is plantation-based company primarily involved in the cultivation of oil palms.

The estates have successfully obtained the MSPO certificate in Nov. 2017 after undergoing

the Stage 2 of MSPO audit.

Generally, the aspects of sustainability in the management systems and operations are

clearly set and in compliance with all the Principles and Criteria (P & C) of MSPO except of

course with a few hitches being rather new in the certification process but is slowly

progressing and in time will show continuous improvement in all their performance areas. The

estate has 3 non conformities which will require the management to close them before the

maintenance of the certificate.

Audit Result

Nonconformities 3 Major 0 Minor 12 OFI

Indicator 5.1.6.

Major

P5 Environment, natural resources, biodiversity and ecosystem services

1. MSPO Clause 4.5.1.6 - Management shall organize regular meetings

with employees where their concerns about environmental quality are

discussed.

No evidence of meeting being held for year 2018 of which the last

meeting conducted was on 24/10/2017.

Indicator

Major


2. MSPO Clause 4.5.3.3 - The management shall establish Standard

Operating Procedure for handling of used chemicals that are classified

under Environment Quality Regulations (Scheduled Waste) 2005,

Environmental Quality Act, 1974 to ensure proper and safe handling,

storage and disposal.

There was no evidence of any oil sump available at the workshop and the

schedule waste store to trap any incidental oil spillage during vehicle

servicing.


Indicator

Major


3. MSPO Clause 4.5.3.2 - A waste management plan to avoid or reduce

pollution shall be developed and implemented. The waste management

plan should include measures for:

a) Identifying and monitoring sources of waste and pollution

However it was observed that the schedule waste tanks were not labelled

contrary to the above regulation.

OFI

Tinbarap 7 & 9 Estate 1. During the estate visit, it was noted that the overtime payment was not recorded in pay slip but instead was separately paid using Contract sheet. 2. During site visit to estate workshop it was found that the pile of scrap iron lying on the ground was exposed to rain/sun for quit sometime which is a potential source of pollution. 3. During visit to land fill in block 10/10, it was found that there were undegradable items such as plastic bottles were not segregated and dumped into landfill. 4. During site visit on weirs/ tidal gate in block 11/23 it was found that the water level measurement stick not was in place. 5. During site visit in Block 11/14, it was found that the were patches of VOPs growing along road side as well as in the palm interrow which needs management attention. Tinbarap 6 Estate 1. To update the progress of the activity/process for Social Impact Assessment Monitoring. 2. To get verification from the complainants to insert dates and signatures to be indicated in the work completion forms. 3. To include the rearing of dogs in HIRARC.

OFI

Tinbarap 3 Estate

1. It was found that in the Checkroll Pocket Book of Field Staff Mushin, the column of total days was not updated during month end since April 2018.

2. It was noted that the sprayers were using eye goggles when spraying with long lances at height which the chemical drift could incidentally blown to the sprayer's face.

3. The clean water brought by sprayers for cleaning purpose was very little only 4 lit which is not sufficient for the 15 sprayers who are operating in the field and there was no soap in enhancing the cleaning.

4. It was observed that there was no evidence of proper drainage system in the workers quarters which could pose unhealthy environment among the occupants.


Areas of concern Nil

Stakeholders’ Consultation raised any issues regards to the management.

☐ Yes ☒ No

Remarks: - Tinbarap 6 Estate - Sundry Shop No issues.

Conclusion

Certification Recommendation:

This report details the audit results including strengths, opportunities, and weaknesses. These

results were presented to your management at the closing meeting of the audit. You can use

these results to improve the effectiveness of your management system. We look forward to

continuing our partnership towards sustainable business success.

In reference to Tinbarap Plantation Group Certification, the audit team recommends to DQS:

☐ Issuance of the certificate.

☐ Issuance of the certificate as soon as implementation of corrective actions has been

demonstrated.

☐ Maintenance of the certificate.

☒ Maintenance of the certificate as soon as implementation of corrective action has been

demonstrated.

☐ Not applicable, due to extraordinary type of report.


2. Introduction

This report was prepared by DQS Certification (M) Sdn. Bhd. in conjunction to the successful

completion of Stage 2 audit of Sarawak Oil Palms Berhad Tinbarap Group Estates by

maintaining their certification for the second year of Malaysian Sustainable Palm Oil in accordance

to the MS 2530-3:2013, Malaysian Sustainable Palm Oil (MSPO) Part 3: General principles for oil

palm plantations and organized smallholders.

2.1 Objective The objectives of Surveillance Audit are as follows:

Surveillance 1 Audit

1. Evaluate the implementation, including effectiveness of the management system

2. Information and evidence about conformity to all MSPO requirements

3. Performance monitoring, measuring, reporting

4. Reviewing against key performance objectives and targets

5. Performance as regards legal compliance and stakeholders expectation

6. Operational control of the client's processes and respect to sustainability elements

7. Internal auditing, management review and continual improvement

8. Management responsibility for policies

9. Links between the normative requirements, policy, performance objectives and targets

10. Competence of personnel

2.2 Scope The report deploys the input captured from the DQS MSPO checklist from audit conducted on 26 -

28/11/2018. Analysis has been justified prior recommendation of maintenance of certification was

made.

It has been referred to MS 2530-3:2013, Malaysian Sustainable Palm Oil (MSPO) Part 3:

General principles for oil palm plantations and organized smallholders to evaluate the

effectiveness of system implementation in fulfillment of sustainability aspects in their operations.

For the purposes of this assignment, the focus will be on the compliance of clients towards MSPO

principles and criteria (P&C), applicable statutory and regulatory requirement and established

procedures/SOPs. The outcomes has been described from 939-D2-MSPO Guidance - Part 3

(estate) checklist of audited estate.

There is also consideration of relevant issues raised by relevant stakeholder groups to gauge the

level of compliance against the requirements stipulated in the standard to maintain complying with

Stakeholder Consultation Requirements During Oil Palm Management Certification Audits

For Certification Bodies Operating Oil Palm Management Certification Under the Malaysian

Sustainable Palm Oil (MSPO) Certification Scheme document as a main source of reference.

Finally, it is convincing to the audit team to make justification of SOP Plantations (Beluru) Sdn. Bhd.

Tinbarap Plantation Group Estates management system is effective and fulfils the requirements

according to certification scope defined in section 4.1 of this summary report.


2.3 Certification Team

Auditor name Role

Sahudin bin Sapiin Audit Team Leader

Mohd. Shauki Mohd Ghazali Lead Auditor in training

Azman Samion Lead Auditor in training

Mohd. Hidhir Hamdan Observer

Noorainie Awang Anak Observer

Note: Auditors listed are meeting with competency criteria according to clause 7 of Requirements

For The Accreditation Of Certification Bodies Operating Oil Palm Management Certification Under

the Malaysian Sustainable Palm Oil (MSPO) Certification Scheme


3. Methodology

3.1 Stage 1 Stage 1 has been carried out to meet with the requirement of MSPO certification procedure. The

result shows that the organization has demonstrated their readiness to go for certification

3.2 SURVEILLANCE AUDIT

This is a Surveillance Audit being planned and executed according to MS2530-3 standard reference.

SOP Plantations (Beluru) Sdn. Bhd. Tinbarap Group Estates is registered to function as group management for certification where, the management system has been regulated for central unit of plantation group.

This is First Surveillance audit after successful achievement of previous year stage 2 (certification audit) conducted on 18/12/2017 and organization has demonstrated their readiness to go for certification.

Therefore, the summary report will describe audit criteria the auditing process as documented in the audit schedule as well as the current management system documentation of the company.

The audit criteria are the certification standards as documented in the audit schedule as well as the current management system documentation of the company.

Assessment has been executed at the site area with below GPS no;

Site Name (Estate) Coordinate No.

Tinbarap 3 Estate N 4.0873; E 114.2514

Tinbarap 6 Estate N 4.0082; E114.2595

Tinbarap 7 & 9 Estate N 4.0204; E 114.2228

Notes: Sampling process is applied according to MSPO sampling guideline (939-F_-MSPO Man day Calculation)

Sarawak Oil Palms Plantations Berhad was registered for group certification where legal document, internal audit, final management and other criterias have been sampled for current audit review and information has been retrieved from this audit as to ascertain the company’s sustainability viability. However, the process of internal audit has been executed by Sustainability section based in headquarter at Miri, Sarawak.

Company ownership has been demonstrated by official document released by the headquarter

office. It would be sufficient enough to demonstrate the relationship between holding group

company against operational unit.


4. Organization Information

4.1 Company Information

5. Name of operational Unit : SOP Plantations (Beluru) Sdn. Bhd.

Company name : SOP Plantations (Beluru) Sdn. Bhd.

Address at site : No. 124 - 126, Jalan Bendahara, 98000 Miri, Sarawak

Holding company (if applicable

: Sarawak Oil Palms Berhad

Scope of certification : Group Management for Plantation with listing of group plantation members

6.

4.2 Production Information: Estate

7. Year of operation start : 2009 - Tinbarap 3 Est

2009 - Tinbarap 6 Est

2009 - Tinbarap 7&9 Est

Total land area : 1975.24 ha - Tinbarap 3 Est

2008.18ha - Tinbarap 6 Est

1932.48 ha - Tinbarap 7&9 Estate

Total planted area : 1965.85 ha - Tinbarap 3 Est

1991.17ha - Tinbarap 6 Est

1901.59 ha - Tinbarap 7&9 Estate

Soil type : All Peat

First year of production (harvest)

: -

Year of replanting program

: -

Latest production output (mt/ ha / yr)

: Tinbarap 3 Estate - 30155.30mt - 2017

28401.66mt - 2018-10mth

Tinbarap 6 Estate - 27174.10mt - 2017

Tinbarap 7 & 9 Est - 21859.99mt - 2017

18372.49mt - 2018 10mth


Plantation Mapping


5 Certification Assessment

5.1 Stage 1 Audit - Stage 1 audit has been carried out on November 2017 at SOP Plantations (Beluru) Sdn

Bhd. Main Office.

5.2 Surveillance Audit Surveillance audit was conducted on 26 - 28/11/2018 with total 7 man-days was allocated according

to MSPO Certification Procedure.

The audit has been executed by the auditors as listed in section 2.3 of this audit report.

5.2.1 Management Commitment and Responsibility, Transparency, Legal Compliance.

Sarawak Oil Palms Berhad (Tinbarap Unit) has achieved its second year certification after successfully

undergone MSPO Certification of Surveillance 1 Audit in November 2o18. The management has showed

great support to ensure that the documentations and operationwise follow the principle and criteria of

MSPO and the staff and employees have worked hand in hand with the Sustainable team.

Internal Audit and Management Review were effectively conducted as per scheduled and various issues

of non conformities and observations issued for corrective actions have been successfully closed. The

management has reviewed and discussed the findings for the ground implementation by the Managers.

Some pertinent findings from the internal audits could be highlighted in the Continuous Improvement Plan

for continuous action and development.

Assessment of the stakeholders relationship with the estate management during the audit was cordial and

harmonious as the communication and consultation with each other was on a high level of understanding.

Traceability was effectively addressed by keeping records of sales and delivery of FFB with the

corresponding bin and delivery tickets for every consignment.

The management of legals has been demonstrated well as the Legal Register was updated and

compliance has been advocated in most areas.

5.3.2 Social Responsibility, Occupational Safety & Health and Employment Condition

Socially the management has played a good role by providing all that it can to ensure good relationship

is maintained. Systematic avenues and opportunity were provided by the management for employees to

lodge complaints with the corresponding speedy management settlement.

Generally the conditions in the workers quarters were in order with some exceptions to the housekeeping

at the rear of the houses where it was very grassy though it was inspected monthly. It must be rest assured

that that the cleanliness, health and hygiene of the quarters and its surroundings are kept cleaned

especially the drainage system, the sewage system, compounds and the regular disposal of domestic

waste, eradication of mosquito breeding areas, etc.

The current risk assessment and control has been well established and documented by the

management however there is much more that the estate team members has to be aware with regards

to safety and health especially the number of stray dogs which were found wandering around in the

workers quarters compounds and also the fields. Not forgetting the spraying technique using the long

lance and spraying at height will be appreciated if the management will consider relooking into the

matter for improvement.


The Standard Operating Procedure for handling of chemicals ensuring proper and safe handling and

storage in accordance to Occupational Safety Health (Classification Packaging and Labeling) Regulation

1997 and Occupational Safety Health (Use and Standard of Exposure of Chemical Hazardous to Health)

Regulation 2000has been well established by the management not only by documentations but also the

commendable implementation and management of the chemical store, triple rinsing area, chemical

premixing area, designated bathrooms for sprayers, eye wash and shower, etc.

There is less that the management could do now but to focus on the safety and health training

to ensure all employees are well equipped with safety knowledge and awareness.

5.3.3 Environment, Natural Resources, Biodiversity and Ecosystem Services

The management has established Environmental Management and Improvement Plan which involves in

the registering and identifying Aspect and Impact Analysis of all operations. These aspects and impact

identified shall be assessed, monitored and the outcome will be controlled. Assessment in the Aspect and

Impact which includes the operational, facilities, Human Resources, Social, Environmental (Protection of

endangered/protected animals), internal stakeholders awareness and monitoring of energy, maintaining

water quality, minimize water usage, domestic waste management and minimizing gaseous emission.

Stray dogs were found all over the housing and the office complex and this should be taken as a point to

ponder, if not will be neglected as stray dogs could posed serious disease as rabies to people if not

assessed.

It is in the best interest of all that environmental meetings be promoted amongst the Stakeholders and the

local communities to have constant harmonious relation with the management and to deliberate or

exchange information pertaining to the wellbeing of the environment.

The management has identified all waste generated, its storage and disposal methods. However there

still areas where improvement could be made in the reduction of pollution by recycling and segregation of

plastic bottles, scrap metal, papers, oil filters, batteries. etc.. It shall be appreciated if the management

could manage their Schedule Waste store more effectively in accordance with the 5S concept and should

be clean and neat, spick and span. As for domestic waste, they were collected periodically and disposed

in the proper landfil provided by the management but the waste were not completely buried opened for

stray dogs and other animals to litter the area and other areas. There was no evidence of an oil sump

constructed in the workshop and the schedule waste store which could render soil and water

contamination. No proper labelling of schedule waste was seen.

Good water management was advocated by the management by having own water treatment with trained

operator and water was frequently analyzed by a professional water company. All measures should be

taken by the management to ensure that their quality and availability be prioritized eg. that zero or no

water is wasted through overflowing or broken piping. Good water usage monitoring by the estate but will

be further enhanced if the monthly usage be bench marked to denote the under or over usage of the

water.

With all these environmental issues being assessed and analyzed indiscriminately, there will be nothing

that the management can do but will expect good and clean environment in total.


Best Practices

The standard operating procedure or manuals for all the related operation in the fields and the annual

budget document act as tool for the correct practice that the policy warrants and financial monitoring

could be done at ease. The fields were generally acceptable except for the overgrown VOPs which were

not attended.

The flat plain terrain of Tinbarap dorminated by the 100％ peaty soil will require management focus to

ensure the management of fields waters are consistently regulated to ensure its freshness in the fields.

Management of weeds especially the VOPs should be looked into to avoid overlooking by staff and

become overgrown. The palms appeared overpruned as most were only with 1 frond below the lowest

bunch and signs have showed that the palms become smaller with low ABW. The contract of work or

agreements with the Contractors were found in order and in compliance with the MSPO requirements.

Though the company is running for the second year of the MSPO certification, it was very clear that their

achievement for this Advancement Assessment 1 was satisfactory. With only 3 NCs and 12 OFIs, it will

be a challenge to the management to ensure that their effort and commitment towards sustainability will

be further enhanced.

5.3 Stakeholder’s Consultation Stakeholder consultation process carried out by taking a sample from the list of stakeholder

established by SOP Plantations (Beluru) Sdn. Bhd. It was noted that the objective of activity had

met to capture the view, opinion and expectation of interested parties as a result of operation run by

the organization.

Details of the outcome from the sessions has been reported in the Executive Summary Report.


6 Conclusion / Recommendation

6.1 Certification Recommendation This report details the audit results including strengths, opportunities, and weaknesses. These

results were presented to your management at the closing meeting of the audit. You can use these

results to improve the effectiveness of your management system. We look forward to continuing our

partnership towards sustainable business success

In reference to MS 2530-3:2013, the audit team recommends to DQS:

☐ Issuance of the certificate

☐ Issuance of the certificate as soon as implementation of corrective actions have been

demonstrated

☐ Maintenance of the certificate

☒ Maintenance of the certificate as soon as implementation of corrective actions have been

demonstrated

☐ Not applicable, due to extraordinary type of report

Please remember to notify DQS about any significant change to your management system at your

earliest convenience. Together we will then coordinate appropriate measures to maintain your current

certification.

Report prepared on 12/12/2018 Lead Auditor Sahudin bin Sapiin

Lead Auditor for MS 2530-3:2013

17/12/2018

Date Certification Decision Making on behalf of DQS

Disclaimer: The contents of this report and all information received in association with the audit of the subject company will be maintained in the strictest

confidence by the members of the audit team and by DQS, in accordance with prior agreements.

DQS maintains ownership of this report. The content of this report and all information received in relation to the audit and certification of

the audited organization will be treated confidential and not disclosed to third parties. For exceptions e.g. disclosure to accreditation body

refer to DQS Certification and Assessment Regulations.

This report is considered as final by the audit team, if you do not get any adverse information from DQS within 14 days after the last audit

day.

The recommendation of the audit team is subject to review and approval by DQS technical certification experts, who take binding

certification decision. An appeal process is defined in DQS Certification and Assessment Regulations. Should DQS obtain any information

indicating nonconformity of the certified management system, DQS will notify the certified organization timely and initiate investigation and

evaluation of such information.


Distribution

MS 2530-3:2013

DQS

Sarawak Oil Palms Berhad (SOP Plantations (Beluru) Sdn. Bhd.


7. References

7.1 Contact Information

Management Representative at site

Name Anuar bin Abdullah

Title: Estate Manager Tinbarap

6 Estate

Name: Mohd Fairuz Sahari

Title: Estate Manager Tinbarap

3 Estate

Name: Apong ak Siri

Title: Estate Manager Tinbarap 7

& 9 Estate

Tel: 017-8500113

Email: [email protected]

Tel: 0178062767


Tel: 019-8156897


Audit team

Name Sahudin bin Sapin

Title: Audit Team Leader

Name Mohd. Shauki Mohd

Ghazali

Title Co-Auditor

AZMAN SAMION

Title Co-Auditor

Tel +603-3342 3259

Email [email protected]

Tel +603-3342 3259


Tel +603-3342 3259


Name Mohd Hidhir Hamdan

Title: Observer

Tel +603-3342 3259


Name Noorainie Awang Anak

Title Observer

Tel +603-3342 3259


mailto:[email protected]




Contact person at DQS

Ili Arina Anuar

Tel +603-3342 3259


7.2 Audit Information

Name of the company: (Plantation)

Sarawak Oil Palms Berhad (SOP Plantations (Beluru) Sdn. Bhd.)

MPOB Registration No: Tinbarap 3 Estate - 551218002000

Scope of Activity: Menjual dan Mengalih

Expiry date: 30/06/2019

Group Certification (if applicable)

Main address: No. 124 -126, Jalan Bendahara, 98000 Miri, Sarawak.

MPOB Registration No: Tinbarap 6 Estate - 551218002000

Scope of Activity: Menjual dan mengalih

Expiry date: 30/6/2019

MPOB Registration No: Tinbarap 7 & 9 Estate - 551218002000

Scope of Activity : Menjual dan mengalih

Expiry date : 30.06.2019

Name of the company: (Plantation members)

Refer to Appendix 1

Main address: Refer to Appendix 1

MPOB Registration No: Refer to Appendix 2

Ref. No.: 50451272

Order number: DQS/CER/SOPB/MIRI/MSPO

Language of the company: English / Bahasa Malaysia

Audit language: English / Bahasa Malaysia

Date of audit: 26 - 28/11/2018

Total number of person-days (PD): 7.0

Date of system analysis: (if applicable) November 2017


7.3 Audit Data Audited sites and sampling basis

Site 1: Tinbarap 3 Estate Ref.No.: 50451276 Shifts: -

Site 2: Tinbarap 6 Estate Ref.No.: 50451279 Shifts:

Site 3: Tinbarap 7 & 9 Estate Ref.No.: 50451280 Shifts:

Main business/process

at location, please specify:

Group

Management for

Plantation with

listing of group

plantation

members

°

Estate size (ha) Geo-coordinate data

Site name Total Planted area North (N) East (E)

Tinbarap 3 Estate 1975.24 1965.85 4.0873 114.2514

Tinbarap 6 Estate 2008.18 1991.17 4.0082 114.2595

Tinbarap 7 & 9 Estate 1932.48 1901.59 4.0204 114.2228

Sampling site in case of group certification is applied? ☒ Yes ☐

No

Complete below section if ‘Yes’

Sampling process is meeting with Malaysian Sustainable

Palm Oil (MSPO) Certification System Procedure?

Site sample; S = r√n

S = sample size

n = number of group members

r = Risk factor (Low, medium or high)

☒ Yes ☐ No


List of the site Audit Year 2018

No Site Name Y1 Y2 Y3 Y4 Y5

1 Tinbarap 1 Estate ☒ ☐ ☐ ☐ ☐

2 Tinbarap 2 Estate ☐ ☐ ☐ ☐ ☐

3 Tinbarap 3 Estate ☐ ☒ ☐ ☐ ☐



6 Tinbarap 6 Estate ☐ ☒ ☐ ☐ ☐

7. Tinbarap 7 & 9 Estate ☐ ☒ ☐ ☐ ☐

Date Agenda sent to Client: 09/11/2018

Audit sequence: ☒ The audit schedule was maintained

☐ The audit schedule was altered as follows:

Meeting of audit objectives: ☒ The audit objectives have been met

☐ The following audit objectives could not be met:

Closing meeting: A closing meeting was performed with the organization’s management. Audit results were presented, explained and, where necessary, discussed. Findings and corrective action plans were agreed upon with the respective managers, as necessary.

7.4 Audit Result

Current scope of registration: Oil Palm Plantations and Organised

Smallholders (Group Management for

Plantation)

The top level Management System manual and related management system documentation were reviewed and found to conform to all applicable standard requirements for documentation.

Current revision of manual:

☒ Yes ☐ No

Remarks: Conformed


In case of surveillance audit

Changes to the management system, its documentation, processes, or structures have been implemented.

☒ Yes ☐ No

Remarks: well in order

In case of recertification audit

The overall system performance for the past certification cycle demonstrates the continued effectiveness of the system. (two criteria for evaluation)

☐ Yes, management review records indicate

achievement of established objectives and continuous improvement.

☐ Yes, trends of corrective action records

indicate effectiveness and continuous improvement.

☐ No, see remarks and corrective action plan

Remarks:

Internal audits and corrective action records show continued conformance of the management system to selected standards.

☒ Yes ☐ No

Remarks: Procedure established and complied

In the past certification period, similar findings were identified repeatedly

☐ Yes ☒ No

Remarks: -

In the past certification period, the certification was placed under probation or suspension or special audits were performed to address deficiencies

☐ Yes ☒ No

Remarks: -

The management system is effective and fulfils the requirements:

☐ Yes

☒ Only partly – see corrective action plans

☐ No – see corrective action plans

Number of findings: Major nonconformities : 3

Minor nonconformities : 0

On site verification of nonconformities needed via follow-up / special audits:

☐ Yes ☒ No

The agreed corrective actions of the previous audits are

☒ Effectively implemented

☐ Not effectively implemented

Remarks : -

☐ This appraisal is not applicable.

The current registration certificate was reviewed and found to be accurate.

expiration date: 24.5.2023

☒ Yes ☐ No

Remarks: In order


The Registered Firm Mark & Accreditation Body Marks are being used appropriately.

☐ Yes ☐ No

Remarks: NA

Risk Assessment justification Current Risk justified;

☐ High ☐ Medium ☒ Low

Lead auditor justification

☐ High ☐ Medium ☒ Low

Remarks: Though low, focus to be high on Safety and Health & Good Agricultural Practice

Notes: Input of current risk can obtained from previous

audit report or Stage 1 audit report (in case of Stage 2 audit)

7.5 Next Step

Activity of the customer

Corrective actions: ☐ Corrective actions not necessary

☒ Corrective actions will be implemented and reviewed for

effectiveness as agreed by 28/12/2018

Opportunities for Improvement: Identified improvement potential will be evaluated internally and incorporated into the continual improvement process if deemed beneficial.

Nonconformities, identified during an audit, shall be closed with evidence of effectiveness within

defined time lines. Otherwise, certificates may be put on hold or be withdrawn.

Activity of DQS

Type of the next assessment: MS 2530-3:2013 ☒ ☐

Advancement / Surveillance

Re-certification

Deadline of the next assessment: By 26/11/2019

Next assessment data: (non-binding estimate of person days)

Planned date for next assessment: Nov. 2019 (week or month, if appropriate)

For 7 person-days

By 2 auditors

Main emphasis will be on the following subjects:

As per MSPO audit checklist

Customer requests: ☐ Information on

☐ Quotation for

☐ Telephone call from Customer Service Representative


Additional remarks:

7.6 Attached Documents

☒ Action Plans (corrective action requests) Number: 3

For DQS-internal use only:

☒ Basic Data Number: 50451276, 50451279, 50451280

☒ Verified draft or current certificates Number: 50451276, 50451279, 50451280

☒ Audit Schedule Number: 50451276, 50451279, 50451280

☒ General Principles For Palm Oil Plantation

Audit Checklist Number: 50451276, 50451279, 50451280

☒ Participant List(s) – opening and closing Number: 50451276, 50451279, 50451280

☒ Independence & Objectivity of Assessors

Number:50451276, 50451279,50451280

☐ Others


7.7 Appendix 1: Group Certification Member and It Address

Ref No.: [Br Number] Company: Sarawak Oil Palms Berhad (SOP Plantations

(Beluru) Sdn. Bhd.)

Date: 26 -

28/11/2018

BR Number Name and address

50451274 SOP Plantations (Beluru) Sdn. Bhd.

Tinbarap 1 Estate

Lot 1207,Lot 2*, Lot 28*; Puyut Land District, 98050 Beluru Bakong, Miri, Sarawak


Tinbarap 2 Estate

Lot 1207,Lot 2*, Lot 28*; Puyut Land District, 98050 Beluru Bakong, Miri, Sarawak


Tinbarap 3 Estate

Lot 1207,Lot 2*, Puyut Land District, 98050 Beluru Bakong, Miri, Sarawak


Tinbarap 4 Estate

Lot 1207, Puyut Land District, 98050 Beluru Bakong, Miri, Sarawak


Tinbarap 5 Estate

Lot 1207,Lot 2*,Puyut Land District, 98050 Beluru Bakong, Miri, Sarawak


Tinbarap 6 Estate


50451280 SOP Plantations (Beluru) Sdn. Bhd. & Sarawak Oil Palms Berhad

Tinbarap 7 & 9 Estate



7.8 Appendix 2: MPOB Licenses

Ref No.: 50451272 Company: Sarawak Oil Palms Berhad (SOP Plantations

(Beluru) Sdn. Bhd.)

Date: 26 -

28/11/2018

License number Site registered

551218002000

Company: SOP Plantations (Beluru) Sdn. Bhd.

Site: Tinbarap 1 Estate

Activity: Menjual & Mengalih FFB

Expired date: 30/06/2019

551218002000



Activity: menjual dan mengalih (FFB)


551218002000





551218002000





551218002000





551218002000





551218002000


Site: Tinbarap 7 & 9 Estate




7.9 Appendix 2: Audit Report Manager

Basic Information

Ref. No.: 50451276, 50451279, 50451280

Name of the company: SOP Plantations (Beluru) Sdn Bhd.

Operational unit Tinbarap 3 Estate, Tinbarap 6 Estate, Tinbarap 7 & 9 Estate

HQ Holding company name (if apply): Sarawak Oil Palms Berhad

Certified site address: No. 124 -126, Jalan Bendahara, 98000 Miri, Sarawak.

Company Representative

Manager Galau Melayong

Telephone Number 019 8850998


Audit Team

Audit Team leader Sahudin bin Sapiin

Audited site

Site 1 -

In case of group management is applied

Site 2 Tinbarap 3 Estate

Site 3 Tinbarap 6 Estate

Site 4 Tinbarap 7 & 9 Estate