manual pengguna - e-rekod.pdf · pdf file 14 sistem e-rekod halaman utama halaman utama...

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Sistem e-Rekod

Manual

Pengguna

Sistem e-Rekod

Unit Teknologi Maklumat

December, 2015

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Sistem e-Rekod

Kronologi Versi

Bil Tarikh Diluluskan No

Versi

Muka surat /

Seksyen

Keterangan

Ringkas

Pindaan

Disahkan

Oleh

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Sistem e-Rekod

Memorandum Kebenaran Manual Pengguna

I have carefully assessed the User’s Manual for the e-Rekod. This document has been

completed in accordance with the requirements of the HUD System Development

Methodology.

MANAGEMENT CERTIFICATION - Please check the appropriate statement.

______ The document is accepted.

______ The document is accepted pending the changes noted.

______ The document is not accepted.

We fully accept the changes as needed improvements and authorize initiation of work to

proceed. Based on our authority and judgment, the continued operation of this system is

authorized.

_______________________________ _____________________

NAME DATE

Project Leader

_______________________________ _____________________

NAME DATE

Operations Division Director

_______________________________ _____________________

NAME DATE

Program Area/Sponsor Representative

_______________________________ _____________________

NAME DATE

Program Area/Sponsor Director

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Sistem e-Rekod

ISI KANDUNGAN

ISI KANDUNGAN .............................................................................................................................................. 4

RAJAH .............................................................................................................................................................. 6

1. MENGENAI SISTEM .................................................................................................................................. 8

GAMBARAN SISTEM .................................................................................................................................... 8

2. RINGKASAN SISTEM ................................................................................................................................ 9

KONFIGURASI SISTEM.................................................................................................................................. 9 AKSES PENGGUNA ...................................................................................................................................... 9

3. PENGENALAN SISTEM ............................................................................................................................ 10

AKSES KEPADA SISTEM & LOG MASUK ......................................................................................................... 10 3.1.1. Akses Sistem e-Rekod ................................................................................................................. 10 3.1.2. Penerangan Halaman Mula ....................................................................................................... 11 3.1.3. Cara Log Masuk .......................................................................................................................... 12 HALAMAN UTAMA ................................................................................................................................... 14

3.2.1. Menu .......................................................................................................................................... 14 3.2.2. Nama Pengguna ......................................................................................................................... 15 3.2.3. Tajuk Halaman ........................................................................................................................... 15 3.2.4. Notifikasi, Penanda Rekod dan Rekod Belum Dibaca ................................................................. 15 3.2.5. Footer seperti ............................................................................................................................. 16

4. MENGGUNAKAN SISTEM ....................................................................................................................... 17

CARTA ALIR SISTEM .................................................................................................................................. 17 TAWAN REKOD ........................................................................................................................................ 18

4.2.1. Navigasi Halaman Tawan Rekod ................................................................................................ 18 4.2.2. Mengisi Borang Tawan Rekod .................................................................................................... 20 4.2.3. Menghantar Borang Tawan Rekod ............................................................................................ 30 NOTIFIKASI ............................................................................................................................................. 30

4.3.1. Notifikasi Rekod Dihantar Bagi Pihak Pengguna ........................................................................ 31 4.3.2. Notifikasi Pengesahan Rekod ..................................................................................................... 31 4.3.3. Notifikasi Penerimaan Rekod ..................................................................................................... 31 4.3.4. Notifikasi Penerimaan Salinan Rekod ......................................................................................... 32 4.3.5. Memadam Notifikasi Dari Halaman Utama ............................................................................... 32 4.3.6. Notifikasi Pentadbir Fail ............................................................................................................. 32 4.3.7. Penerimaan Notifikasi Melalui e-mail. ....................................................................................... 33 SENARAI REKOD ....................................................................................................................................... 33

4.4.1. Navigasi Kepada Senarai Rekod ................................................................................................. 33 4.4.2. Menggunakan Fungsi Carian Rekod ........................................................................................... 34  Ruang Carian ....................................................................................................................................... 34  Lokasi .................................................................................................................................................. 36 4.5.1. Senarai Rekod ............................................................................................................................. 36 MAKLUMAT REKOD .................................................................................................................................. 37

4.6.1. Navigasi Kepada Maklumat Rekod............................................................................................. 37 4.6.2. Penerangan Halaman Maklumat Rekod .................................................................................... 38 PENGESAHAN REKOD ................................................................................................................................ 42 PENERIMAAN, NOTA DAN SERAH REKOD ...................................................................................................... 43

4.8.1. Penerimaan / Nota ..................................................................................................................... 43 4.8.2. Serah Rekod ................................................................................................................................ 44 TANDA DIBACA ........................................................................................................................................ 46

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Sistem e-Rekod

TANDA REKOD ......................................................................................................................................... 46 LOG KELUAR ........................................................................................................................................... 48 HALAMAN TIDAK DIBENARKAN AKSES .......................................................................................................... 48

5. MASALAH DAN BANTUAN ..................................................................................................................... 50

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Sistem e-Rekod

RAJAH Rajah 1 Icon Google Chrome .................................................................................................. 10

Rajah 2 Address Bar ................................................................................................................ 10 Rajah 3 Halaman Mula ............................................................................................................ 11 Rajah 4 Penerangan Halaman Mula ......................................................................................... 11 Rajah 5 Pengisian Log Masuk ............................................