Welcome To Talent Grooming Programme

Institute for Health Management

Ministry of Health Malaysia

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LATARBELAKANG (1)• Cetusan idea dan harapan YBhg Datuk KPK untuk

mewujudkan satu program khusus yang sistematik

• mengenalpasti dan mengembangkan potensi kepimpinan di kalangan profesional kesihatan yang berpotensi menjadi pemimpin pada masa hadapan.

• Seterusnya memainkan peranan besar dalam meningkatkan prestasi sistem kesihatan dan taraf kesihatan penduduk melalui kepimpinan kesihatan yang berkesan.

• Selaras dengan Pekeliling Perkhidmatan Bil. 3/2006:

PANDUAN MEWUJUDKAN SEARCH COMMITTEE DAN PROSES PELAKSANAAN PELAN PENGGANTIAN (SUCCESSION PLANNING) 2

LATARBELAKANG (2)

• “Conceptual Framework”: Persetujuan Ketua Program & Pengarah Kesihatan Negeri melalui

– Mesy Pembentangan Kertas Cadangan / Dasar kepadaKetua Pengarah Kesihatan (01/12/2013)

– Mesy Khas Ketua Pengarah Kesihatan bil. 01/2014 (10/2/2014)

• Siri bengkel dan perbincangan penyediaan Garispanduandan keperluan pelaksanaan.

• Kelulusan: Mesyuarat JK Pemandu PerancanganKementerian Kesihatan (Pengerusi Bersama: KSU & KPK) –dahulunya dikenali sebagai JDPKK (02/04/2014).

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LATARBELAKANG (3)

• Keputusan Mesyuarat:

– program ini diletakkan di bawah bidang kuasaTimbalan Ketua Pengarah Kesihatan (Penyelidikandan Sokongan Teknikal) dan

– Institut Pengurusan Kesihatan (IPK/IHM) berperanan sebagai Sekretariat program

– Menggunakan sumber sediada

• Pegawai sediada

• Peruntukan: sediada (dari semua program).

• KIV Dasar Baru 2016

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2015: TGP Sebagai KPI / Indikator• Indeks Baru Sistem Star Rating KKM (MAMPU):

– Struktur Pelan Penggantian yang dilaksanakan secarasistematik (bagi mematuhi Pekeliling Perkhidmatan Bil. 03/2006: Panduan Mewujudkan Search Committee danProses Pelaksanaan Pelan Penggantian – 5 indikator).

– Penilaian Keberkesanan program pembangunankepimpinan (nurturing leadership skill programmes) sertatindakan penambahbaikan, merujuk kepada pekelilingyang sama.

• Inisiatif Transformasi Perkhidmatan Awam KKM (JPA): Teras 1 – Mendaya upaya Bakat (2 indikator)

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TRANSFORMING GREAT POTENTIALS8

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What is TGP?

Center for

Leadership

Cultivation

Equipped talent with the

needed skills to become

competent healthcare

leader

Grooming

Programme

The first formal

grooming plan within

the Ministry of Health

Customised training

to complement

technical

development

Professional

Development

Dynamic and

Flexible

Improvement and

enrichment (feedback

mechanism)

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Meet the Players

Talent

Facilitator

/ SupervisorSecretariat

Panel

(Selection & Assessment

National Steering Committee: chaired by DG

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The Secretariat

Director of IHM

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• Adopt & adapt best practices

• National

• International

GUIDING PRINCIPLES

Talent Identification

&Talent Selection

PROCESS

FRAMEWORK

Talent Grooming Programme

•Objective•Scope•Value •Structures

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Guiding Principles• OBJECTIVE

• SCOPE

• To have a systematic process of identification & preparation of potential future successors

• Broad and generic talent management programme

• Specifically focus on leadership

development & governance excellence

• not rigid, not exam-oriented, not time-based programme

• needs enrichment and improvement from time to time (dynamic)

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Guiding Principles

• VALUE• Transparency at all level

• Social-spirited (focus: talent

with full heart towards

organization)

• Feedback-rich environment

• Well-defined process

• Towards Leadership

excellence

• Dynamic (changing needs)

• Non discriminating 15

PROGRAMME STRUCTURE

• Governance

• Process / Operational

TGP Steering Committee Assessment Panel Fellow Secretariat Facilitator / Supervisor

Guideline & Protocol ApplicationCompetency AssessmentTraining ProgramResearch/TGP ProjectTalent Registry

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Fr

am

ew

or

k

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Our Potential Talents

Good physical and mental

condition

Social spirited, self-

motivated

Free of any disciplinary

action

Expected to work

independently

Willing to be transferred

for attachment / exposure

Willing to accept higher

responsibility

Manifest leadership quality

CPD point >50 (following

CPD guideline)

LNPT >85% (3 consecutive

years)

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Application through e-Form

Applicant

Submission of application form to Secretariat

Receive application form

Complete application?

NoReturn

Yes

Preparation for Competency Assessment

Recommendation forms via mail

FIRST SCREENING

Either;• e-form or • LNPT (3yrs)

or• CPD or• CV or • Referee form

Send Competency Matrix Assessment and Personality Test

to Talent

Received Competency Matrix Assessment and Personality Test

Competency Matrix Assessment

Personality Test

Receive score from JPA

TGP 1 TGP 2 TGP 3

scoring

Send Competency Matrix Assessment to talent referees

Received Competency Matrix Assessment from referees

Competency Matrix Assessment Scoring

TGP 1 TGP 2 TGP 3

Averagescoring

Received Panel Review form

Selection Panel Meeting

Send Panel Review Form to Selection Panels by Programme

Preparation of documents for Selection Panel Meeting

Prepare Talent Profile for Selection Panel Review

Approval by Panel

TGP Entrance(TGP ID)

Exit

Offer letter to talent

Orientation programme for talent

Database and registry

No

Yes

(letter to applicant and supervisor)

• Orientation• Assessment debrief &

disclaimer• Introductory course

TGP Professional Development Programme

Assessment

Within 2-3 years

Competency matrix by TalentCompetency matrix by Supervisor

/Facilitator

Performance assessment

By Panel

(Talent Project Report and

presentation)

Database and registry

Talent Pool

CV, LNPT, CPD pointsUpdate by Talent (annually)

Further Decision by Assessment

Panel

Not pass

Pass

TGP Core Competency

COMMUNICATION

AND RELATIONSHIP

ORGANIZATIONAL

GOVERNANCE

PROFESSIONAL

VALUES

PERSONAL VALUES

LEADERSHIP

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Communication and Relationship

Communication and Presentation SkillsNetworking AbilityInterpersonal SkillNegotiation Skill

Collaboration Skill

Organizational Governance

Organizational AwarenessHuman Capital Management

Process ManagementFinancial Skills and Budget Management

Professional Values

Professional Development Involvement in Quality Improvement Activities

Personal Values

PersonalityAbility to Cope With Stress

ICT Friendliness

LeadershipSelf Confidence

Creative and InnovativeProactive

Change LeadershipAchievement Orientation

Team Leadership

COMPETENCY DOMAINS

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Competency Matrix Assessment

Personality Test

Panel Review

TGP PROFESSIONAL DEVELOPMENT

• Self Confidence• Achievement

Orientation• Change Leadership• Creative and

Innovative• Team Leadership• Proactiveness

• Organizational Awareness

• Financial Skills and Budget Management

• Human Resource Management

• Process Management

• Collaboration• Communication and

Presentation Skills• Interpersonal Skills• Negotiation Skills• Networking Ability

Leadership Development Organizational Governance Communications and Relationship Skills

Orientation programme

• Personality Value• Stress management• ICT Friendliness

• Involvement in Quality Improvement Activities

• Professional Development• Research Enhancement

Professional Development Personal Development

Self

De

velo

pm

en

t /

Lear

nin

g /

Pro

ject

-bas

ed

Co

ord

inat

ed

by

Inst

itu

te f

or

Hea

lth

Man

agem

en

t (I

HM

)

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Methods of Learning

Formal Training

Informal Training

Attachment

Research Project

Courses

pro

gra

m /

on-t

he job

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COMPULSORY TRAINING

• For ALL talents

• 3 Courses over 6 Months

• 12 compulsory courses over 2 years - 3 Years (Maximum)

• + 3 Research related courses (Research Methodology: Qualitative, Quantitative and Scientific Writing/Publication)

• + systematic review29

CONTOH

TGP INSPIRATIONAL LEADERSHIP PODIUM30

TGP INSPIRATIONAL LEADERSHIP PODIUM

• Special Leadership Talk (quarterly)

• platform for well-known, established and prominent public figures to share their experiences and knowledge from their long and illustrious careers.

• to inspire, encourage and facilitate talents to become great leaders in the future.

• Open to Technical Healthcare Professionals

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National Collaboration

• Razak School of Government (RSOG)

–Public Seminar

–Sesi “Up Close and Personal With…”

• INTAN Bukit Kiara

– iLEAD Talk

–INTAN Premier Talk

• Private Trainers

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International Collaboration

• National University of Singapore (fully sponsored): NUS Initiative To Improve Health in Asia (NIHA) Leadership Development Program)

• INTAN & CSC Singapore (partly sponsored): Senior Executive Development Program (SEDP)

• Royal College of Physician (partly sponsored): Advanced Leadership Program

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Research Project• As proposed by DG & YBMK: inculcate research

culture among healthcare professional.

• Topic assigned by programme (preferably related to healthcare transformation)

• Facilitate by supervisors/programme/ researcher, if needed.

• Training: Research Methodology (Qty & Qly), Writing Report & Publication + Systematic Review.

• Final product: presentation & publication OR technical report, 35

Talent Assessment?

1

• Competency Assessment

(annually )

• CPD (annually)

• LNPT (annually)

• Research Project

progress report (annually)

2

Talent

Supervisor

• Competency

Assessment

(after 2 years)

3 Panel Assessment

Overall Talent Assessment: end of

programme (2 – 3 year)36

TGP Expectation: Talent

LEARNING OPPORTUNITY

SKILLS DEVELOPMENT

COMMITMENT AND

DISCIPLINE

ACCEPT NEW CHALLENGES

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Completion / Graduation

• When you have attended compulsory courses (80% - 100% attendance)

• When you have finished your research project up to Report and Publication

• Panel has agreed on progress report (based on presentation and assessment)

• Not related to TGP level

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Supervisors

• Selection and appointment of supervisors are based

on the recommendations of the TGP panel

committee / Head of Programme (Immediate

Supervisor – follow LNPT).

• Criteria of facilitators/supervisors should ;

•Be experienced in his technical field

•Be willing to supervise and mentor

•Have good attitude

•Be committed to TGP and its activities

•Be free from disciplinary issues

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Our Expectation: Supervisor

COMMITMENTTO THE

PROGRAMME

GUIDANCEAND

KNOWLEDGE TRANSFER

ASSESSMENTAND

MONITORING

A ROLE MODEL!

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http://kpkesihatan.com/category/tgp/

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TGP SecretariatInstitute for Health

Management

Jalan Rumah Sakit

Bangsar,

59000 KUALA LUMPUR

www.ihm.moh.gov.

my

tgp.ihm@moh.gov

.my CONTACT US:03-2296 2818 / 2877 43

THANK YOU

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